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March 10, 2016 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Nothing was mentioned in the Highlights about Item 7.3 Proposed Flood Protection Project Presentation

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March 10, 2016 audio of entire RDCO Board meeting - .mp3 (47.5 MB)

March 10, 2016 audio of RDCO Board meeting only about Item 7.3 Proposed Flood Protection Project Presentation being added to the agenda - .wma (402 KB)

March 10, 2016 audio of RDCO Board meeting only about Item 7.3 Proposed Flood Protection Project Presentation - .wma (211 KB)

March 10, 2016 Regional District of Central Okanagan Regular Board Meeting Agenda

Item 7.3 Proposed Flood Protection Project Presentation

*Note* Below is only a snippet, please click link above for entire content

Flood Protection Grant:
March 7th, 2016
• Provincial Flood Protection Works Program Grant contacted RDCO.
• Additional funding has become available.
• Requires commitment of RDCO’s $100k contribution
• 2 Year project:
• Year 1 (2016) – planning and detailed design
• Year 2 (2017) – tender and construction
• Project would commence upon budget approval and funding agreement with the province.

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March 10, 2016 audio of entire RDCO Board meeting - .mp3 (47.5 MB)

March 10, 2016 audio of RDCO Board meeting only about Item 7.3 Proposed Flood Protection Project Presentation being added to the agenda - .wma (402 KB)

March 10, 2016 audio of RDCO Board meeting only about Item 7.3 Proposed Flood Protection Project Presentation - .wma (211 KB)

February 25, 2016 Regional District of Central Okanagan Governance and Services Committee Meeting Agenda

 Item 3.1 Regional Grant In Aid Review
 Item 3.2 2016 2020 Financial Plan Review Budget Presentation
 Item 3.2 2016 2020 Financial Plan Review Preliminary Information
 Item 3.2A Summary Highlights Report
 Item 3.2B Budget Piechart And Information Tab 6 Pg 1 To 4
 Item 3.2C Budgets Summary Tab 6 Pg 5 To 14
 Item 3.2D Tax Requisitions And Rates Tab 7 Pg 1 To 17
 Item 3.2F Community Services Engineering Tab 8 Pg 1 To 34
 Item 3.2G Community Services Waste Management Tab 8 Pg 35 To 42
 Item 3.2H Community Services Planning Tab 8 Pg 43 To 46
 Item 3.2I Community Services Fire Protection Tab 8 Pg 47 To 65
 Item 3.2J Community Services Police Services Tab 8 Pg 66 To 73
 Item 3.2K Community Services Inspections Tab 8 Pg 74 To 77
 Item 3.2Ii Proposed Regional Parks 2016 2020 Budget Highlights And Additional 2016 Project Investment Options
 Item 3.2L Parks Services Tab 8 Pg 78 To 90
 Item 3.2M Finance And Administration Tab 8 Pg 91 To 121
 Item 3.2N Corporate Services Tab 8 Pg 122 To 141
 Item 3.2O Corporate Services Bylaw Enforcement Tab 8 Pg 142 To 153
 Item 3.2P Economic Development Commission Tab 8 Pg 154 To 155
 Item 3.2Q Regional Board Tab 8 Pg 156 To 165

*Note* This is only a snippet, please click link above for entire content

Item 3.2O Corporate Services Bylaw Enforcement Tab 8 Pg 142 To 153
RDCO Dog Control 2015 Actual and 2016 Preliminary Budget

click image for a larger copy

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February 25, 2015 audio of entire RDCO Governance and Services Committee meeting - .mp3 (33.9 MB)

February 25, 2015 audio of RDCO Governance and Services Committee meeting only about Item 3.1 Regional Grant In Aid Review - .wma (9.23 MB)

February 25, 2015 audio of RDCO Governance and Services Committee meeting only about the budget - .wma (41.5 MB)

February 25, 2015 audio of RDCO Governance and Services Committee meeting only about Parks Delegate and Budget - .wma (19.5 MB)

It is too difficult to find each of the above items in the audio, so not going to break up all the audio of this meeting, its all in the three links above, but below are clips out of the audio above.

February 25, 2015 audio of RDCO Governance and Services Committee meeting only about the water systems - .wma (6.59 MB)

February 25, 2015 audio of RDCO Governance and Services Committee meeting only about not moving the hydro pole on Killiney Beach - .wma (1.32 MB)

February 25, 2015 audio of RDCO Governance and Services Committee meeting only about withdrawing from Electoral Area Fire Prevention - .wma (246 KB)

February 25, 2015 audio of RDCO Governance and Services Committee meeting only about an increase in taxes to pay for Electoral Area Planning - .wma (428 KB)

February 25, 2016 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

Minutes of the RDCO Governance and Services Committee meetings are not usually posted to RDCO's website until after the following meeting which would be March 10th, 2016.  If the minutes are not posted here yet, you can check RDCO's website to see if they are posted there yet.  If you want a copy of the minutes before then, contact RDCO who will have a copy of the minutes at their office within 7 days after you request a copy of the minutes.  This is in accordance to Local Government Act Procedure Bylaws and Enforcement section 794 (5) and Community Charter Other records to which public access must be provided section 97 (2).

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February 25, 2015 audio of entire RDCO Governance and Services Committee meeting - .mp3 (33.9 MB)

February 25, 2015 audio of RDCO Governance and Services Committee meeting only about Item 3.1 Regional Grant In Aid Review - .wma (9.23 MB)

February 25, 2015 audio of RDCO Governance and Services Committee meeting only about the budget - .wma (41.5 MB)

February 25, 2015 audio of RDCO Governance and Services Committee meeting only about Parks Delegate and Budget - .wma (19.5 MB)

It is too difficult to find each of the above items in the audio, so not going to break up all the audio of this meeting, its all in the three links above, but below are clips out of the audio above.

February 25, 2015 audio of RDCO Governance and Services Committee meeting only about the water systems - .wma (6.59 MB)

February 25, 2015 audio of RDCO Governance and Services Committee meeting only about not moving the hydro pole on Killiney Beach - .wma (1.32 MB)

February 25, 2015 audio of RDCO Governance and Services Committee meeting only about withdrawing from Electoral Area Fire Prevention - .wma (246 KB)

February 25, 2015 audio of RDCO Governance and Services Committee meeting only about an increase in taxes to pay for Electoral Area Planning - .wma (428 KB)

November 23, 2015 Highlights of the Regional District of Central Okanagan Regular Board Meeting

July – September Program & Service Update

The Regional Board has received an update on program and service accomplishments during the third quarter of the year. These include receipt of a Small Communities Fund grant of $1.9-million for upgrades to the Killiney Beach water system; the creation of two new composting instructional videos by the Regional Waste Reduction Office; two national awards for the Economic Development Commission; a clean GST audit report and the start of preparations for the 2016 budget process. Potential deficits have been identified and staff is working to mitigate in the areas of Electoral Area Planning, Economic Development and the Dietrich/Trepanier water system. The Regional District provided staff along with other local government partners during three activations of the Emergency Operations Centre for the Joe Rich/Huckleberry fire, the Bear Creek fire and the Shelter Cove/Westside Road wildfire. After nine months, the Dog Control service has 20,700 licensed dogs (19,815 from Jan. - Sept. 2014). In Planning, Service Agreements for Fringe Area Planning have been endorsed between the Regional District and four member municipalities. In Parks Services, three draft management plans are being developed; a new Cottonwoods pedestrian bridge has been installed over Mission Creek and a community consultation survey was conducted on possible infrastructure upgrades for the Fintry Community Park – Lake Access #3.

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November 23, 2015 audio of entire RDCO Board meeting - .mp3 (172 MB)

November 23, 2015 audio of RDCO Board meeting only about Item 8.1 Third Quarter Work Plan And Budget Variance Report - .wma (5.30 MB)

November 23, 2015 Regional District of Central Okanagan Regular Board Meeting Agenda

Item 8.1 Third Quarter Work Plan And Budget Variance Report

*Note* Below is only a snippet of the subjects, please click link above for entire content. 

Purpose: To provide the Board with third quarter year-to-date information pertaining to the 2015 work plan and budget variance report.

Executive Summary:
We are pleased to present the 3rd Quarter Work Plan and Budget Variance Report to September 30th, 2015. You will notice a new graphic system in this report that uses traffic light icons to indicate the work plan / budget variance status for each service provided by the RDCO:

Red Light - indicates work plan and/or budget targets not met
Yellow Light - indicates potential or minor variances expected
Green Light - indicates work plan and budget targets are tracking well and are expected to be met

As of September 30th all work plans and service revenues / expenses are within anticipated budget parameters, with the following exceptions:

Function Description Deficit
1. 111 - Electoral Area Planning • Potential deficit due to unanticipated $? leqal expenses
2. 120 - Economic Development • New Economic Development Officer $25,000 and new programming
3. 306 - Trepanier Bench Water • Potential deficit anticipated due to $? unexpected operational costs

RECOMMENDATION:
THAT the Board receive this report for information.

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November 23, 2015 audio of entire RDCO Board meeting - .mp3 (172 MB)

November 23, 2015 audio of RDCO Board meeting only about Item 8.1 Third Quarter Work Plan And Budget Variance Report - .wma (5.30 MB)

October 26, 2015 Highlights of the Regional District of Central Okanagan Regular Board Meeting

2016 – 2020 Budget Timeline / Public Input
The Regional Board has received a report outlining the timeline for consideration and discussion on the proposed 2016 – 2020 Financial Plan. Two additional opportunities for public comment and feedback have been added to the process. The first will take place February 25th during the Governance and Services Committee Preliminary First Draft Budget Review. The second opportunity to hear from the public takes place during the March 10th Governance and Services Committee meeting. The final opportunity for public input will be provided during the March 31st Board meeting for final consideration and adoption of the budget bylaw.

Age-friendly Grant Application Supported
The Regional Board supports an application from the Parks Services department to the Union of BC Municipalities (UBCM) Age-friendly Community Planning and Project Grant program. If approved, the $20,000 grant request will be used by RDCO Parks to manage and promote age-friendly hiking and walking opportunities in Regional Parks.

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October 26, 2015 audio of entire RDCO Board meeting - .mp3 (385 MB)

October 26, 2015 audio of RDCO Board meeting only about Item 6.8 Westshore Water System Reservoir Capital Project - .wma (6.06 MB)

October 26, 2015 audio of RDCO Board meeting only about Item 7.1 RDCO 2015 2019 Financial Plan Amending Bylaw - .wma (4.74 MB)

October 26, 2015 audio of RDCO Board meeting only about Item 7.2 Information Report Q3 Purchase Commitments - .wma (774 KB)

October 26, 2015 audio of RDCO Board meeting only about Item 7.3 RDCO Audit And Financial Statements Review - .wma (1.41 MB)

October 26, 2015 audio of RDCO Board meeting only about Item 7.4 Updated Financial Signing Authorities And Authorizations Policy - .wma (1.45 MB)

October 26, 2015 audio of RDCO Board meeting only about Item 7.5 2016 2020 Budget Process Timeline Information Report - .wma (1.53 MB)

October 26, 2015 audio of RDCO Board meeting only about Item 7.6 2016 2020 Financial Plan Request Items For Preliminary Discussion - .wma (6.32 MB)

October 26, 2015 audio of RDCO Board meeting only about Item 8.1 RDCO UBCM Age Friendly Community Planning And Project Grant - .wma (657 KB)

October 26, 2015 Regional District of Central Okanagan Regular Board Meeting Agenda

Item 6.8 Westshore Water System Reservoir Capital Project

Item 7.1 RDCO 2015 2019 Financial Plan Amending Bylaw

Item 7.2 Information Report Q3 Purchase Commitments

Item 7.3 RDCO Audit And Financial Statements Review

Item 7.4 Updated Financial Signing Authorities And Authorizations Policy

Item 7.5 2016 2020 Budget Process Timeline Information Report

Item 7.6 2016 2020 Financial Plan Request Items For Preliminary Discussion

*Note* Below is only a snippet, please click links above for entire content. 

Item 7.6 2016 2020 Financial Plan Request Items For Preliminary Discussion
111 -- Electoral Area Planning:
New Planning Services Agreements take effect on January 1, 2016. Of note: 4 member municipalities paid for full participation in Electoral Area Planning in 2015. This arrangement will change to partial participation over the next 5 years with a substantial reduction to the amount requisitioned from each municipality for each of the 5 years. This will result in a significant tax increase to Electoral Area residents in 2016. This has been conveyed to the Board during preparation and endorsement of the Planning Services Agreements'

- Review and update of the Rural Westside OCP: Estimated cost of $30,000 - $40,000
- Legal: Increase budget beyond current $30,000. Estimate to be determined.
- Capital: Vehicle purchase (use Equip. Replacement Reserves) $30k

Item 7.5 2016 2020 Budget Process Timeline Information Report
Executive Summary:
Significant Dates:
• October 26 Board Meeting: Presentation of anticipated major items and changes to 2016 budget.
• December 7 Board Meeting: Report requesting pre-approval of Q1 projects for carryovers from 2015 and urgent new 2016 projects.
• February 11 G&S: Grant in Aid Discussion
• February 25 G&S: Preliminary First Draft Budget Review and Public Input Opportunity
(with 2015 known surpluses/deficits and tax impacts).
• March 10 G&S: 2nd Budget Review and Public Input Opportunity (incorporation of changes and recalculations based on prior meeting).
• March 31 Board Meeting: 3rd Budget Review and Public Input Opportunity. Final Budget Approval (incorporation of changes and recalculations based on prior meeting).
• April 10: Submit Requisitions to Municipalities and Province (recalculated with BCAA Completed Roll).

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October 26, 2015 audio of entire RDCO Board meeting - .mp3 (385 MB)

October 26, 2015 audio of RDCO Board meeting only about Item 6.8 Westshore Water System Reservoir Capital Project - .wma (6.06 MB)

October 26, 2015 audio of RDCO Board meeting only about Item 7.1 RDCO 2015 2019 Financial Plan Amending Bylaw - .wma (4.74 MB)

October 26, 2015 audio of RDCO Board meeting only about Item 7.2 Information Report Q3 Purchase Commitments - .wma (774 KB)

October 26, 2015 audio of RDCO Board meeting only about Item 7.3 RDCO Audit And Financial Statements Review - .wma (1.41 MB)

October 26, 2015 audio of RDCO Board meeting only about Item 7.4 Updated Financial Signing Authorities And Authorizations Policy - .wma (1.45 MB)

October 26, 2015 audio of RDCO Board meeting only about Item 7.5 2016 2020 Budget Process Timeline Information Report - .wma (1.53 MB)

October 26, 2015 audio of RDCO Board meeting only about Item 7.6 2016 2020 Financial Plan Request Items For Preliminary Discussion - .wma (6.32 MB)

October 26, 2015 audio of RDCO Board meeting only about Item 8.1 RDCO UBCM Age Friendly Community Planning And Project Grant - .wma (657 KB)

September 10, 2015 Highlights of the Regional District of Central Okanagan Regular Board Meeting

New Planning Services Agreements

The Regional Board has received a report announcing the approval of new five year planning services agreements with each of the member municipalities. Each agreement outlines the cost sharing and boundaries for voting participation in RDCO Electoral Area Planning Service. The new agreements provide the municipalities with the ability to vote on land use applications within a defined Fringe Planning Area in the Electoral Areas.

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September 10, 2015 audio of entire RDCO Board meeting - .mp3 (191 MB)

September 10, 2015 audio of RDCO Board meeting only about Item 6.1 Part 26 Cost Sharing Agreements - .wma (469 KB)

September 10, 2015 Regional District of Central Okanagan Regular Board Meeting Agenda

Item 6.1 Part 26 Cost Sharing Agreements

*Note* Below are only a snippets, please click links above for entire content

Financial Considerations:

Having the CAO undertake these negotiations will not impact the 2015 Financial Plan. The financial considerations associated with entering into new Part 26 Cost Sharing Agreements will be determined during the negotiations and will depend largely on the geographic area subject to the agreement, the number of parcels in that geographic area and the scope and strength of voting entitlement.

RECOMMENDATION:
THAT the Board authorize the Chief Administrative Officer to enter negotiations with the cities of Kelowna & West Kelowna and the Districts of Peachland and Lake Country for a new Part 26 Cost sharing Agreement in accordance with s.804.1 of the Local Government Act.

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September 10, 2015 audio of entire RDCO Board meeting - .mp3 (191 MB)

September 10, 2015 audio of RDCO Board meeting only about Item 6.1 Part 26 Cost Sharing Agreements - .wma (469 KB)

July 16, 2015 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Nothing was mentioned in the Highlights about Item 6.3 Part 26 Cost Sharing Agreements 2016

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July 16, 2015 audio of entire RDCO Board meeting - .mp3 (95.5 MB)

July 16, 2015 audio of RDCO Board meeting only about Item 6.3 Part 26 Cost Sharing Agreements 2016 (fringe area planning) - .wma (654 KB)

July 16, 2015 Regional District of Central Okanagan Regular Board Meeting Agenda

Item 6.3 Part 26 Cost Sharing Agreements 2016

*Note* Below is only a snippet, please click links above for entire content

Purpose: To seek Board direction to negotiate a new Part 26 Cost Sharing Agreement with the Cities of Kelowna & West Kelowna and the Districts of Peachland and Lake Country.

Executive Summary:
For the 2015 calendar year the cities of Kelowna & West Kelowna and the districts of Peachland and Lake Country opted to be full participants in Regional District Electoral Area Planning Services. RDCO Planning Services staff have recently been meeting with their municipal counterparts and discussing available options for continued participation in Electoral Area
Planning Services including a new Part 26 Cost Sharing Agreement in 2016.

The RDCO member municipalities want to understand their options and the associated processes for full, partial and/or no participation in Electoral Area Planning Services in 2016 and beyond. Of particular interest is a new Part 26 Cost Sharing Agreement in 2016. The nature and complexity of these agreements will depend on the level of interest in geographic area,
voting entitlement and cost apportionment.

Should the Board wish to pursue this matter further a motion authorizing the Chief Administrative Officer to enter negotiations with the cities of Kelowna & West Kelowna and the Districts of Peachland and Lake Country for a new Part 26 Cost Sharing Agreement would be in order. A report back to the Board would be forthcoming.

RECOMMENDATION:
THAT the Board authorize the Chief Administrative Officer to enter negotiations with the cities of Kelowna & West Kelowna and the Districts of Peachland and Lake Country for a new Part 26 Cost Sharing Agreement in accordance with s.804.1 of the Local Government Act.

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July 16, 2015 audio of entire RDCO Board meeting - .mp3 (95.5 MB)

July 16, 2015 audio of RDCO Board meeting only about Item 6.3 Part 26 Cost Sharing Agreements 2016 (fringe area planning) - .wma (654 KB)

March 27, 2015 Highlights of the Regional District of Central Okanagan Regular Board Meeting

There are no Highlights published for final budget meetings

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March 27, 2015 audio of entire RDCO Board meeting - .mp3 (13.2 MB)

March 27, 2015 audio of RDCO Board meeting only about Item 4.1 Financial Plan Presentation - .wma (41.6 KB)

March 27, 2015 audio of RDCO Board meeting only about Item 4.1 2015 Budget And Five Year Plan Report Revisedmar27 - .wma (8.3 MB)

March 27, 2015 audio of RDCO Board meeting only about Item 4.1A Budget Piechart And Information Revisedmar27 - .wma ( MB)

March 27, 2015 audio of RDCO Board meeting only about Item 4.1B Tax Requisitions And Rates Revisedmar27 - .wma ( MB)

March 27, 2015 audio of RDCO Board meeting only about Item 4.1C Financial Plan Departmental Table Of Contents - .wma ( MB)

March 27, 2015 audio of RDCO Board meeting only about Item 4.1D Community Services Engineering Pg 1 34 - .wma ( MB)

March 27, 2015 audio of RDCO Board meeting only about Item 4.1E Community Services Waste Management Pg 35 42 - .wma ( MB)

March 27, 2015 audio of RDCO Board meeting only about Item 4.1F Community Services Planning Pg 43 46 Revised Mar27 - .wma ( MB)

March 27, 2015 audio of RDCO Board meeting only about Item 4.1G Community Services Fire Protection Pg 47 65 - .wma ( MB)

March 27, 2015 audio of RDCO Board meeting only about Item 4.1H Community Services Police Services Pg 66 73 - .wma ( MB)

March 27, 2015 audio of RDCO Board meeting only about Item 4.1I Community Services Inspections Pg 74 77 - .wma ( MB)

March 27, 2015 audio of RDCO Board meeting only about Item 4.1J Parks Services Pg 78 90 - .wma ( MB)

March 27, 2015 audio of RDCO Board meeting only about Item 4.1K Finance And Administration Pg 91 127 - .wma ( MB)

March 27, 2015 audio of RDCO Board meeting only about Item 4.1L Corporate Services Pg 128 147 - .wma ( MB)

March 27, 2015 audio of RDCO Board meeting only about Item 4.1M Corporate Services Bylaw Enforcement Pg 148 159 - .wma ( MB)

March 27, 2015 audio of RDCO Board meeting only about Item 4.1N Economic Development Commission Pg 160 161 - .wma ( MB)

March 27, 2015 audio of RDCO Board meeting only about Item 4.1O Regional Board Pg 162 171 - .wma ( MB)

March 27, 2015 audio of RDCO Board meeting only about Item 4.3 2015 2019 Financial Plan Bylaw No 1356 Revisedmar27 - .wma ( MB)

**** All the budget audio is in the first two links .. it was too much work to figure out each of the items.

March 27, 2015 audio of RDCO Board meeting only about Item 4.4 Temporary Borrowing Bylaw No 1357 - .wma (481 KB)

March 27, 2015 audio of RDCO Board meeting only about Addition of Late Item - Item 5.1 MFLNRO Referral 3411445 Westbank First Nation - .wma (296 KB)

March 27, 2015 audio of RDCO Board meeting only about Item 5.1 MFLNRO Referral 3411445 Westbank First Nation - .wma (4.04 MB)

March 27, 2015 audio of RDCO Board meeting only about comments from the public in regards to the budget - .wma (11.9 MB)

March 27, 2015 audio of RDCO Board meeting only about Reardon explaining about how Regional District budgets work - .wma (507 KB)

March 27, 2015 audio of RDCO Board meeting only about Reardon mentioning there are issues with rural dog control and rural policing - .wma (293 KB)

March 27, 2015 audio of RDCO Board meeting only about Fire Dept Review Costs - .wma (2.81 MB)

March 27, 2015 audio of RDCO Board meeting only about Given attending CAO meeting in Victoria - .wma (457 KB)

March 27, 2015 audio of RDCO Board meeting only about Ophus attending municipal finance meeting - .wma (818 KB)

March 27, 2015 Regional District of Central Okanagan Regular Board Meeting Agenda

Item 4.1 Financial Plan Presentation
Item 4.1 2015 Budget And Five Year Plan Report Revisedmar27
Item 4.1A Budget Piechart And Information Revisedmar27
Item 4.1B Tax Requisitions And Rates Revisedmar27
Item 4.1C Financial Plan Departmental Table Of Contents
Item 4.1D Community Services Engineering Pg 1 34
Item 4.1E Community Services Waste Management Pg 35 42
Item 4.1F Community Services Planning Pg 43 46 Revised Mar27
Item 4.1G Community Services Fire Protection Pg 47 65
Item 4.1H Community Services Police Services Pg 66 73
Item 4.1I Community Services Inspections Pg 74 77
Item 4.1J Parks Services Pg 78 90
Item 4.1K Finance And Administration Pg 91 127
Item 4.1L Corporate Services Pg 128 147
Item 4.1M Corporate Services Bylaw Enforcement Pg 148 159
Item 4.1N Economic Development Commission Pg 160 161
Item 4.1O Regional Board Pg 162 171
Item 4.3 2015 2019 Financial Plan Bylaw No 1356 Revisedmar27
Item 4.4 Temporary Borrowing Bylaw No 1357
Item 5.1 MFLNRO Referral 3411445 Westbank First Nation

*Note* Below is only a snippet, please click yellow highlighted link above for entire content

111 - Electoral Area Planning

                                             2015/2014
Tax Requisition - Kelowna $299,256 / $24,240
Tax Requisition - Peachland $11,994 / $1,060
Tax Requisition - Lake Country $27,141 / $2,422
Tax Requisition - West Kelowna $68,083 / 5,955
Tax Req - EA Cent Ok. West $8,544 / $188,339
Tax Req - EA Cent Ok East $7,680 / $156,433

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March 27, 2015 audio of entire RDCO Board meeting - .mp3 (13.2 MB)

March 27, 2015 audio of RDCO Board meeting only about Item 4.1 Financial Plan Presentation - .wma (41.6 KB)

March 27, 2015 audio of RDCO Board meeting only about Item 4.1 2015 Budget And Five Year Plan Report Revisedmar27 - .wma (8.3 MB)

January 26, 2015 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Nothing was mentioned in the Highlights about Fringe Planning Area Agreements

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January 26, 2014 audio of entire RDCO Board meeting - .mp3 (20.0 MB)

January 26, 2015 audio of RDCO Board meeting only about Fringe Planning Area Agreements - .wma ( MB)

There is no audio for Fringe Planning Area Agreements because it was an in camera meeting

January 26, 2015 Regional District of Central Okanagan Regular Board Meeting Agenda

Can't find anything in the Agenda about Fringe Planning Area Agreements

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January 26, 2014 audio of entire RDCO Board meeting - .mp3 (20.0 MB)

January 26, 2015 audio of RDCO Board meeting only about Fringe Planning Area Agreements - .wma ( MB)

There is no audio for Fringe Planning Area Agreements because it was an in camera meeting

October 9, 2014 Regional District of Central Okanagan Governance and Services Committee Meeting Agenda

 Item 5.1 Planning For Ecological Connectivity In The RDCO

*Note* This is only a snippet, please click link above for entire content

Purpose: To provide an update on the collaborative works being undertaken by UBC Okanagan and RDCO on ecological connectivity.

Executive Summary:
Ecological connectivity or a connected network of ecosystems is important to support ecosystem functions and the movement of species. It is also an important component in the continued provision of ecosystem services like clean air and water and contributes to the unique Central Okanagan lifestyle and environment. Planning for ecosystem connectivity starts with the identification of existing green spaces, natural areas and potential linkages but must also take land use into account. The Okanagan Region Biodiversity Conservation Strategy identified priority connectivity corridors and this mapping together with the land use information from the Regional Growth Strategy update, has led to a partnership with UBC-Okanagan to further refine ecological connectivity.

RECOMMENDATION:
THAT this Report and the presentation on Planning for Ecological Connectivity in the RDCO be received for information.

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October 9, 2014 audio of entire RDCO Governance and Services Committee meeting - .mp3 (22.4 MB)

October 9, 2014 audio of RDCO Governance and Services Committee meeting only about Item 5.1 Planning For Ecological Connectivity In The RDCO - .wma (18.7 MB)

October 9, 2014 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

5. Community Services

5.1 Planning for Ecological Connectivity in the RDCO (Presentation by Dr. Lael Parrott, Director of the Okanagan Institute for Biodiversity, Resilience and Ecosystem Services at UBC-Okanagan

Staff introduced Dr. Parrott to the Committee who provided an update on the ecosystem connectivity project work.

The Okanagan Region Biodiversity Conservation Strategy, led by the Okanagan Collaborative Conservation Program, identified connectivity corridors to support ecosystem functions and the movement of species. This mapping together with the land use information from the Regional Growth Strategy update, has led to a partnership with UBC-Okanagan to further refine ecological connectivity across the RDCO. The objective of this project is to assist in identifying a network of patches
and corridors whose conservation or restoration may contribute to maintaining ecosystem connectivity for a broad range of species in the Okanagan Basin.

Directors Given and Basran arrived at 8:35 a.m. Director Fielding arrived at 8:37 a.m.

Land use change may impact the landscape and affect ecological resilience or the capacity of an ecosystem to respond to disturbances. Planning to identify and maintain a connected network of ecosystems begins with existing parks, natural areas and greenways. Barriers and missing linkages need to be identified and addressed in order to ensure connectivity into the future. By combining mapping of priority environmental areas and linkages with land use, a more realistic approach to ecosystem connectivity can be achieved.

Director Singh arrived at 8:53 a.m.

A review of next steps was provided. In discussion it was noted that there is a need to get this information more widely publicized ie: saving natural parkland/grasslands. Elected officials need to be aware to build policies into OCPs and when development occurs in the valley this information should be considered by developers (build into development plans to maintain corridors) and continue to look at different functions that conservation plays into. Conservation is not a nice
to have, but an essential part to live-ability. Natural capital value needs to be linked to development. Continue to use our regional parks as a 'laboratory' to educate the public ie: interpretative signage how it relates to the environment and natural capital.

EDGSON/GIVEN
THAT the Planning for Ecological Connectivity in the RDCO presentation by Dr. Lael Parrott, Director of the Okanagan Institute for Biodiversity, Resilience and Ecosystem Services at UBC-Okanagan be received for information.

CARRIED

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October 9, 2014 audio of entire RDCO Governance and Services Committee meeting - .mp3 (22.4 MB)

October 9, 2014 audio of RDCO Governance and Services Committee meeting only about Item 5.1 Planning For Ecological Connectivity In The RDCO - .wma (18.7 MB)

September 12, 2013 Regional District of Central Okanagan Governance and Services Committee Meeting Agenda

 Item 6.1 Quarterly Program Measures Report

044 - Building Inspection

Organizational restructuring resulted in a Manager of Inspections and Fire Services position filled effective April 2013 by Dan Wildeman. This position oversees the Fire Protection and Inspection Services Departments. Both electoral areas have a special one year requisition for 2013 to provide a consistent level of building inspection services due to lower revenues generated from permit fees. To June 30, 2013, 77 building permit applications have been made. Building permit applications in 2012 totaled 63 at June 30 and 130 for the year. Construction value of permits issued continues to decrease as shown when comparing the June 30, 2013 value of $3,371,053 to the June 30, 2012 value of $4,531,235.

Building Inspector has an adjusted work week allowing for fielding of questions from the weekend and providing improved customer service. Information Services dept. is currently in the process of purchasing a tablet computer and approving a program to allow field entry and uploading upon returning to the office to improve efficiency and effectiveness. Chief Building Inspector, Ray Paterson, retired after 23 years with the Regional District.

111 - Electoral Area Planning
Application fee revenue is $7,200 higher than budgeted at June 30; three development applications totaled $11,000. To June 30, 2013, 33 lots have subdivided and 69 development enquires have been made, a significant increase compared to 4 lot subdivisions and 25 development enquiries at June 30, 2012. Fringe Area Planning cost sharing agreements work plan was presented to the Board in May 2013. Draft maps and fringe area agreement document with financials details to be prepared in the third quarter. Groundwater Study initiatives were completed in March 2013 in conjunction with OBWB and the Province regarding the location and drilling of the Ellison monitoring well. Joe Rich Rural Land Use Bylaw amendment was adopted changing the land use designation on a property to allow the owner to subdivide into two lots and bringing it in line with similar designations provided for other properties.

Planning Services:
Organizational restructuring resulted in the creation of Community Services headed up by Director Chris Radford. Community Services oversees Planning Services. Ron Fralick was promoted to Manager of Planning Services effective January 1, 2013. An exemption from the requirement for ministerial approval on RDCO bylaws has been granted due to clear demonstration of the department to work effectively with referral agencies and the Province to address issues as they arise early during the bylaw review process. This exemption will streamline and reduce processing time for approval of both private landowner and RDCO initiated development applications and other bylaws subject to the exemption regulation.

110 - Regional Planning
Regional Growth Strategy: Continued consultation among the local governments, Provincial Ministries, stakeholders, Westbank First Nation and staff to finalize draft RGS Agreement. The updated Regional Growth Strategy is anticipated to be adopted in the fall of 2013. Aggregate Supply & Demand Study: A draft study, representing a key milestone of 70% completion of the project, was presented to the G&S Committee, referred out to agencies and made available to the public on June 13, 2013. Both the RGS and Aggregate Supply & Demand Study draft updates are available online at www.futureok.ca. The Board has accepted the proposed RGS and Fringe Area policy amendments for the neighbouring Thompson-Nicola Regional District. Development of Bio-Diversity Conservation Strategy carried forward from 2012 has progressed with the finalization of the Methodology and Analysis Report; inclusion of mapping in the RDCO amalgamated environmental data set and review of Draft 2 of the Connectivity document and Strategy. Staff update: Permanent part-time employee moved into a fulltime term position to replace staff member on leave. Relief employee was hired to fill the part-time position during the term.

-------------------------------

September 12, 2013 audio of entire RDCO Governance and Services Committee meeting - .mp3 (28.2 MB)

September 12, 2013 audio of RDCO Governance and Services Committee meeting only about Item 6.1 Quarterly Program Measures Report - .wma (22.3 MB)

September 12, 2013 audio of RDCO Governance and Services Committee meeting only about Item 6.1 Quarterly Program Measures Report Building Inspection workload - .wma (191 KB)

September 12, 2013 audio of RDCO Governance and Services Committee meeting only about Item 5.1 And 5.2 Okanagan Wetland Strategy Habitat Connectivity - .wma (32.9 MB)

September 12, 2013 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

5. Community Services

Environmental Planning:

5.1 OBWB collaboration and Okanagan Wetland Strategy--presentation by Anna Warwick-Sears and Nelson Jatel (Okanagan Basin Water Board)

Anna Warwick-Sears introduced the topic of collaboration between the Water Board and RDCO. Solutions to water issues are bigger than one jurisdiction.

Director Baker arrived at 8:37 a.m.

Through the OBWB grant program, the RDCO and partners have been involved in a number of projects including: sensitive habitat inventory mapping; best management practices illustrations; hydrogeological assessments and modeling of aquifer systems in the central Okanagan; stream restoration and education activities on Joe Rich Creek; the "silvopasture" project in Vernon and Oyama Creek watersheds; Okanagan Lake foreshore inventory mapping; and wetland inventory, collaboration and prioritization.

Nelson Jatel provided an update on the Okanagan Wetland Strategy and the ground water study. RDCO Community Services Planning Section is working in collaboration with the Okanagan Basin Water Board (OBWB) on a number of initiatives related to water conservation and quality, including input on the Regional Growth Strategy.

Director Stack arrived at 8:47 a.m.

Regional planning function is imperative to the strategy as it has to be bigger than Central Okanagan boundaries. The majority of funding comes from senior governments. Wetlands are the 'kidneys' of the environment. The Strategy is
looking at emerging issues and collecting the dots between data currently available and future data.

Discussion:
- Director Baker noted that Lake Country is supporting a resolution at UBCM to get more staffing in environment offices in the Okanagan. Jatel noted they don't see a trend for increased staffing being re-routed to the environment. The answer is
going to rest in new solutions to consider and dealing with constricted budgets.
- If new sources of revenue are taxed, need to ensure the funds are being directed to the areas identified.
- Are there any results back from the Joe Rich water study? The data from Joe Rich is just beginning-limited data sets available, still playing catch-up. It is imperative to share data in a meaningful way to help local government in the decisions they are required to make when it comes to development.
- Is the OBWB looking at working with local governments on storage of water, particularly high level? Storage is something that is done by individual water utilities. Storage is multi-jurisdictional as well - province, local governments, First Nations.
- Lobbying provincial representatives re: water quantity/quality affects health care.
- It is one water basin, We all have to work together to protect water sources,
- One of the issues RDCO is looking at is the emergency program for climate change including: continuity of service, adaption including catastrophic events, flood risk assessments/mapping critical to the future.

ZIMMERMANN/FIELDING
THAT the presentation by Anna Warwick-Sears and Nelson Jatel, Okanagan Basin Water Board on the Okanagan Wetland Strategy be received for information.

CARRIED

======================

5.2 Habitat connectivity in the Okanagan Region--presentation by Dr, Lael Parrot (UBC-O) Species at risk

Another collaborative environmental planning project that has been partially funded through RDCO is the Biodiversity Conservation Strategy, The information and mapping on habitat connectivity that has been developed in conjunction with the project, together with the land use information from the Regional Growth Strategy update, has led to a partnership with UBCO to further refine habitat connectivity across the RDCO area, The objective of this project is to assist in identifying a terrestrial network of patches and corridors whose conservation or restoration may contribute to maintaining habitat connectivity for a broad range of species in the Okanagan Basin. Restoring habitat connectivity once it has been lost is considerably more costly and much less effective than conserving existing native habitat. Dr. Lael Parot provided a presentation on identifying priority areas for conserving habitat connectivity in the Okanagan Region.

The vision of the group: maintaining ecological functional landscape in the Okanagan; support and sustain native biodiversity; maintain habitat connectivity for native species throughout the valley and with Washington State.
Why is it important to maintain natural habitats? To maintain quality of life, local ecosystem is unique to Canada, 25% of species at risk are located here. How much habitat is enough? Minimal values includes 40% of historic watershed wetland coverage; 50% native vegetation cover or more at the watershed scale to support most species and healthy aquatic system, 75% of stream lengths should be vegetated.

Director Findlater arrived at 9:22 a.m.

Some previous work has been done by Okanagan Collaborative Conservation Program and the South Okanagan Conservation Program. Objective of program was reviewed as well as the method of work UBC-O is doing. Working groups are being formed which includes Washington State. Species don't know about borders
- collaboration is imperative.

Discussion:
- As you do the mapping and analysis will remediation be done as well? The first step is to identify what we have in the current landscape that can be conserved.

Remediation gets into a whole other field which would need funding. This project may identify priority areas.
- How do you anticipate local governments to be involved? That is why they are here today - currently contact is with local government staff.
- The challenge in conservation is identifying where subdivisions are - what is on public lands, what is on private lands.

Director Gray arrived at 9:35 a.m.

- Important to review/look at restrictive development to protect the natural landscape. Need to look at extreme scenarios - public dialogue will be important.
- What is the timeline to present some information to staff/board? Connectivity maps - 12 to 18 months. Honor thesis available by May 2014. Larger project simulation models - 5 year project plus.
- Important to establish environmental contacts with each of the municipalities staff can assist with this. Important to engage with all staff, at all levels.
- Bringing First Nations in is critical at the beginning of the process and bringing in their values as well.
- This work fits in with the Regional Growth Strategy.

STACK/BAKER
THAT the presentation by Dr. L. Parrot (UBC-O) on habitat connectivity in the Okanagan region be received for information.

CARRIED

======================

6. Finance & Administrative Services

6.1 Quarterly Program Measures Report - Year-to-date June 30, 2013

The quarterly measures report, year-to-date June 30, 2013, Executive Summary was presented for information. Staff highlighted areas of note including:
• At the end of June budgets are on track. Budget revision will come forward in regards to capital costs.
• Restructuring of staff has occurred - existing and new staff.
• Trepanier Fire - paid on call reimbursement has been received from Ministry of Forests. Surplus has been reflected in revenues. The past practice is to top up paid on call wages to $30 for incident and budget remainder into reserves. Reimbursement is reflective of what other fire departments are paid for response. The question was raised whether it sets a precedent to reimburse paid-on-call at this rate? The question was raised whether the Board need to approve a policy change or is this administrative in nature?
Staff noted this is within the existing budget. Need to be consistent across other communities, staff to confirm that it is consistent in the region.

OPHUS/ZIMMERMANN
THAT staff provide a report to the Board on the policy for reimbursement of paid on call emergency response for fires such as the Trepanier Fire, confirming the practice for reimbursement is consistent in the region.

CARRIED

-------------------------------

September 12, 2013 audio of entire RDCO Governance and Services Committee meeting - .mp3 (28.2 MB)

September 12, 2013 audio of RDCO Governance and Services Committee meeting only about Item 6.1 Quarterly Program Measures Report - .wma (22.3 MB)

September 12, 2013 audio of RDCO Governance and Services Committee meeting only about Item 6.1 Quarterly Program Measures Report Building Inspection workload - .wma (191 KB)

September 12, 2013 audio of RDCO Governance and Services Committee meeting only about Item 5.1 And 5.2 Okanagan Wetland Strategy Habitat Connectivity - .wma (32.9 MB)

May 27, 2013 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Nothing was mentioned in the Highlights about Item 9.2 Regional Planning And Electoral Area Planning Work Plan

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May 27, 2013 audio of entire RDCO Board meeting - .mp3 (12.3 MB)

May 27, 2013 audio of RDCO Board meeting only about Item 9.2 Regional Planning And Electoral Area Planning Work Plan - .wma (3.16 MB)

May 27, 2013 Regional District of Central Okanagan Regular Board Meeting Agenda

Item 9.2 Regional Planning And Electoral Area Planning Work Plan

*Note* This is only a snippet, please click link above for entire content.

RECOMMENDATION:
THAT the Regional Board receives the report of May 21, 2013 from the Manager of Planning and endorses the proposed work plan for the review of Regional and Fringe Area Planning Services.

Purpose:
To provide the Regional Board with a work plan for the review of Regional and Fringe Area Planning as directed by the Regional Board on May 9, 2013.

-------------------------------

May 27, 2013 audio of entire RDCO Board meeting - .mp3 (12.3 MB)

May 27, 2013 audio of RDCO Board meeting only about Item 9.2 Regional Planning And Electoral Area Planning Work Plan - .wma (3.16 MB)

January 17, 2013 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Board Committee Appointments

The Regional Board has approved appointments of Directors to various statutory committees such as the Sterile Insect Release program, Okanagan Basin Water Board and Okanagan Regional Library Board. In addition, appointments have been confirmed for Regional District committees such as Audit-Human Resources, Economic Development Commission and the Chief Executive Officer Selection Committee.

-------------------------------

January 17, 2013 audio of entire RDCO Board meeting - .mp3 (11.7 MB)

January 17, 2013 audio of RDCO Board meeting only about Item 6.3 2013 Committee - Board Appointments - Electoral Area Session Added to the Agenda - .wma (293 KB)

January 17, 2013 audio of RDCO Board meeting only about Item 6.3 2013 Committee - Board Appointments - Directors Meeting Hanson and Edgson approval - .wma (197 KB)

January 17, 2013 audio of RDCO Board meeting only about Item 6.3 2013 Committee - Board Appointments - Okanagan Regional Library Edgson - .wma (205 KB)

 
January 17, 2013 audio of RDCO Board meeting only about Item 6.3 2013 Committee - Board Appointments - Film Commission - Hanson appointed - .wma (815 KB)

January 17, 2013 Regional District of Central Okanagan Regular Board Meeting Agenda

Item 6.3 2013 Committee -Board Appointments

*Note* This is only a snippet, please click link above for entire content

Central Okanagan West Electoral Area Advisory Planning Commission

Don Bennison (2 yr term - May 2014
Jeff Deacoff (3 yr term - May 2015)
Ben Hansen (3 yr term - May 2015)
Joe Lafrancesco (3 yr term - May 2015)
Bob Johncox (2 yr term - May 2014)
Norm MacLeod (3 yr term - May 2015)
Helmuth Mitchell (3 yr term - May 2015)

-------------------------------

January 17, 2013 audio of entire RDCO Board meeting - .mp3 (11.7 MB)

January 17, 2013 audio of RDCO Board meeting only about Item 6.3 2013 Committee - Board Appointments - Electoral Area Session Added to the Agenda - .wma (293 KB)

January 17, 2013 audio of RDCO Board meeting only about Item 6.3 2013 Committee - Board Appointments - Directors Meeting Hanson and Edgson approval - .wma (197 KB)

January 17, 2013 audio of RDCO Board meeting only about Item 6.3 2013 Committee - Board Appointments - Okanagan Regional Library Edgson - .wma (205 KB)

 
January 17, 2013 audio of RDCO Board meeting only about Item 6.3 2013 Committee - Board Appointments - Film Commission - Hanson appointed - .wma (815 KB)

January 17, 2013 Regional District of Central Okanagan Regular Board Meeting Minutes

6.3 Chair Hobson's Recommendation for 2013 Committee/Board Appointments (All Directors - Unweighted Vote)

Chair Hobson provided draft committee appointments for consideration by the Board. A request for a new appointment to the Okanagan Film Commission was discussed. Director Hanson agreed to this appointment for 2013.

BAKER/EDGSON
THAT the RDCO 2013 Committee/Board appointments be approved as amended; Okanagan Film Commission - Director Hanson

CARRIED

==================

6.4 UBCM Electoral Area Directors Meeting - Feb. 19-20,2013 - Approval for Director Edgson to attend (All Directors - Unweighted Vote)

FINDLATER/ZIMMERMANN
THAT the Regional Board approves the attendance of Director Edgson and Director Hanson at the UBCM Electoral Area Directors meeting scheduled for Feb. 19-20, 2013 in Richmond, BC.

CARRIED

==================

Nothing in the Minutes about Okanagan Regional Library

-------------------------------

January 17, 2013 audio of entire RDCO Board meeting - .mp3 (11.7 MB)

January 17, 2013 audio of RDCO Board meeting only about Item 6.3 2013 Committee - Board Appointments - Electoral Area Session Added to the Agenda - .wma (293 KB)

January 17, 2013 audio of RDCO Board meeting only about Item 6.3 2013 Committee - Board Appointments - Directors Meeting Hanson and Edgson approval - .wma (197 KB)

January 17, 2013 audio of RDCO Board meeting only about Item 6.3 2013 Committee - Board Appointments - Okanagan Regional Library Edgson - .wma (205 KB)

  January 17, 2013 audio of RDCO Board meeting only about Item 6.3 2013 Committee - Board Appointments - Film Commission - Hanson appointed - .wma (815 KB)

November 10, 2011 Regional District of Central Okanagan Governance and Services Committee Meeting Agenda

Item 10.1 Quarterly Program Measures Report.pdf

Development Services:

Planning Services:
110- Regional Planning (Page 50): Regional Growth Strategy is expected to be complete by 2013, with the adoption of a new RGS Bylaw. Environmentally Sensitive Areas update draft wording completed with the final review underway. Field test conducted in September 2011. Request for Proposal posted June 30 for review of energy use and Green House Gas emissions inventory for the RDCO, Electoral Areas and member municipalities. Sustainability Solutions Group is undertaking the work to create a GHG model to illustrate the impacts land use decisions have on the region's GHG emissions. Groundwater Study Initiative budget approved for monitoring well. A site has been identified for Joe Rich with well development anticipated for October 2011. Amendments have been adopted to the Development Applications Procedures Bylaw. The changes introduce new fees and adjustments to existing fees to bring the RDCO in line with other government jurisdictions. Amendments to the RD Ticket Information Utilization Bylaw include new ticketing offences for relevant sections of the RDCO Zoning, Subdivision and Development Servicing Bylaws. SEI Mapping fieldwork occurred in June &July for the Official Community Plans. SEI has been completed and draft mapping received for review.

111 - Electoral Area Planning (Page 52): The second round of community consultation Open Houses were hosted September 2011 by the RDCO to provide information on the first draft of the Official Community Plans for the Brent Rd/Trepanier area and South Slopes area. Procedures Bylaw 944 update proposed amendments to be developed and Change to Fee schedule brought before the Board Oct. 13, 2011. RDCO Liquor License policy amendment developed which delegated staff to provide the local government response with respect to Special Occasion Licenses. Gas Tax Community Works Funds of $6,500 have been approved to assist in the cost of drilling an aquifer groundwater monitoring well in the Ellison Area. This well is in addition to the $6,500 contribution from the approved 2011 Electoral Area budget for the cost of an aquifer monitoring well in the Joe Rich area. Amendments to the RD Ticket Information Utilization Bylaw include new ticketing offences for relevant sections of the Ellison and Rural Westside Official Community Plan bylaws and the Joe Rich Rural Land Use Bylaw.

------------------------------------------------

November 10, 2011 audio of entire RDCO Governance and Services Committee meeting .mp3 (230 MB)

November 10, 2011 audio of RDCO Governance and Services Committee meeting only about Item 10.1 Quarterly Program Measures Report - .wma (6.07 MB)

November 10, 2011 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

10. Finance & Administrative Services

10.1 Quarterly Program Measures Report - Year-to-date - September 30, 2011

Staff report dated November 2nd outlined an executive summary highlights for the year quarterly program measures report to September 30, 2011. Staff verbally reviewed some of the highlights noting that an amendment to the financial plan bylaw is forthcoming.

OPHUS/EDGSON
THAT the Quarterly Program Measures Report, year-to-date September 30,2011 be received.

CARRIED

It was noted that construction is underway on the Okanagan Safe Harbour and that Lake Country has expressed concern that it will not function in the same way as previous and questioned whether this was a budget issue. Staff noted that the
RDCO is working on refurbishment of safe harbor in cooperation with the Ministry of Environment (MOE) approvals. MOE has identified fisheries habitat in and around the safe harbor and this has elevated concern around the criteria for refurbishment in the area.
There will be impacts from southerly waves as batterboards are no longer in place and cannot be added due to Ministry approvals. Staff continue to work with the MOE regarding the height of the courtesy dock-- under the large lake protocol
docks cannot be floating which means the dock will not function well in low water.
The MOE has agreed to lower the dock slightly and staff will continue to work with MOE to seek approval to drop the dock level-the best may be at high water level.

------------------------------------------------

November 10, 2011 audio of entire RDCO Governance and Services Committee meeting .mp3 (230 MB)

November 10, 2011 audio of RDCO Governance and Services Committee meeting only about Item 10.1 Quarterly Program Measures Report - .wma (6.07 MB)

August 11, 2011 Regional District of Central Okanagan Governance and Services Committee Meeting Agenda

Item 11.1 Quarterly Program Measures Report.pdf

Planning Services:
110 - Regional Planning (page 52): Regional Growth Strategy Consultation Plan adopted December 13, 2010. Local government, stakeholders and public consultation and involvement will be included in the update process, which is expected to be complete by 2013, with the adoption of a new RGS Bylaw. RGS Phase 1 Background Information Report and Public Consultation Report were available for viewing May 13, 2011 at futureok.ca.

Foreshore Structures Bylaw: Consultant to be engaged, Request for Proposals to be drafted.

A Regional Board resolution has been sent to the Southern Interior Local Government Association convention to request the Provincial Government's assistance in developing and implementing regional plans identifying sites that are suitable and not suitable for extraction. Discussions with Ecoscape Environmental have been initiated for the SEI Mapping required for the Official Community Plans under development.

Contact has been made with home owners requesting access to properties.

Okanagan Lake Foreshore Inventory Mapping Compilation and Aquatic Habitat Index funding approved in full. Memorandum of Understanding has been signed by all participants and final report received from consultant in May 2011. Both reports have been completed on Source Water Protection for Trepanier Creek and Peachland Creek watersheds and Oyama Creek and Vernon Creek watersheds.

111 - Electoral Area Planning (Page 54): Contract for the development of two OCP's for the Lakeshore Rd, June Springs Estates, Trepanier and Brent Rd areas was awarded to HB Lanarc Consultants Ltd. HB Lanarc's bid of $134,980 received the highest technical score for its thorough proposal. Community consultation Open Houses were hosted April 2011 by the RDCO to provide preliminary information received from surveys, to receive feedback and to answer any questions. An amendment to the Ellison Official Community Plan and the Joe Rich Rural Land Use Bylaw has been adopted by the Board to include a new
Greenhouse Gas Emission Reduction Strategy as required by the Province. The Joe Rich Rural Land Use Bylaw also includes an amendment restricting development of Recreational Vehicle parks on rural designated properties that allow agriculture as a permitted use. Ellison OCP Greenhouse Gas Emission Reduction Strategy is complete. Joe Rich Rural Land Use Bylaw Amendment was adopted April 18, 2011.

Initial meetings to implement Application Tracking System have been completed. A model program has been created and testing is in progress. Data conversion is underway.

-------------------------------

August 11, 2011 audio of entire Governance and Services Committee meeting - .mp3 (195 MB)

August 11, 2011 audio of RDCO Governance and Services Committee meeting only about the Item 11.1 Quarterly Program Measures Report - .wma (6.14 MB)

August 11, 2011 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

11. Finance

11.1 Quarterly Program Measures Report, Year-to-date - June 30, 2011

The Quarterly Program Measures Report, year-to-date June 30, 2011, Executive Summary was presented for information and review. Staff highlighted any areas of financial concern to date within the Executive Summary.

The Committee was reminded it is staff's responsibility to identify any change from their original plans including goals, revenues, expenses and that it's the Board's responsibility to ensure the documents are reviewed and any concerns raised.

SHEPHERD/FINDLATER
THAT the Quarterly Measures Report, Year-to-date June 30,2011 be received.

CARRIED

-------------------------------

August 11, 2011 audio of entire Governance and Services Committee meeting - .mp3 (195 MB)

August 11, 2011 audio of RDCO Governance and Services Committee meeting only about the Item 11.1 Quarterly Program Measures Report - .wma (6.14 MB)

March 10, 2011 Regional District of Central Okanagan Governance and Services Committee Agenda

Item 3.1 New Official Community Plans Update.pdf

Item 4.1 Woodhaven Regional Park UBCO Eco Art Project Update.pdf

5. Finance & Administrative Services

5.1 Quarterly Measures Report - Year-to-date December 31, 2010

b) Review - Parks Services [as directed by the Regional Board] (M. Kopp)

March 10, 2011 audio of entire RDCO Governance and Services Committee meeting .mp3 (537 MB or over 3 hours 55 mins)

March 10, 2011 audio of RDCO Governance and Services Committee meeting only about Murray Koop talking about Parks - .wma (6.42 MB)

Item 5.2 Budget Introduction.pdf

Item 5.4.1 b-i NewStaffing-Admin.pdf

Item 5.4.1bii New Staffing -RegParks.pdf

Item 5.4.1c Engineering FTE Increase.pdf

Item 5.4.3 Regional Grant-in-Aid Allocation.pdf

Item 5.4.4 a - Budget Summary.pdf

Item 5.4.4 b - Tax Requisitions and Rates.pdf

Item 5.4.4 ciii-ProgramBudget-Planning.pdf

March 10, 2011 audio of entire RDCO Governance and Services Committee meeting .mp3 (537 MB or over 3 hours 55 mins)

March 10, 2011 audio of RDCO Governance and Services Committee meeting only about Official Community Plan, Regional Growth Strategy, Electoral Planning - .wma (346 KB)

Item 5.4.4 cii-ProgramBudget-SWM.pdf

Item 5.4.4 ci-ProgramBudget - Engineering.pdf

Item 5.4.4 c-iv-ProgramBudget-Fire Protection.pdf

Item 5.4.4 c-ix-ProgramBudget-EDC.pdf

Item 5.4.4 c-viii-ProgramBudget-PolicingServices.pdf

Item 5.4.4 c-vii-ProgramBudget-Administration.pdf

Item 5.4.4 c-vi-ProgramBudget-Finance.pdf

Item 5.4.4 c-v-ProgramBudget-Inspection.pdf

Item 5.4.4 c-v-ProgramBudget-Parks.pdf

March 10, 2011 audio of entire RDCO Governance and Services Committee meeting .mp3 (537 MB or over 3 hours 55 mins)

March 10, 2011 audio of RDCO Governance and Services Committee meeting only about Parks - .wma (894 KB)

Westside Park (Killiney Beach Park) $55,000 deferred.

March 10, 2011 audio of RDCO Governance and Services Committee meeting more about Parks - .wma (2.35 KB)

Item 5.4.4 c-x-ProgramBudget-RegionalBoard.pdf

March 10, 2011 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

Minutes are usually not available until after the following meeting when they are adopted.  If the minutes are not posted here yet, you can check the Regional Districts website.

October 14, 2010 Highlights of the Regional District of Central Okanagan Special Board Meeting

Nothing was mentioned in the Highlights of the Regional Board Meeting about Fringe Area Planning

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October 14, 2010 audio of entire RDCO Board meeting .mp3 (58.5 MB)

October 14, 2010 RDCO Board meeting audio clip only about fringe area planning .wma (100 KB)

October 14, 2010 Regional District of Central Okanagan Special Board Meeting Agenda

Item 2.3 RDCO Fringe Area Planning Costing Arrangements.pdf

* This is only a snippett, please click link above for entire contents * (10 pages)

Agenda No: 2.3
Mtg: Date: October 14, 2010

TO: Regional Board
FROM: Ron Fralick, Planner I
DATE: October 6th, 2010
Regional Board Report

SUBJECT: RDCO - Fringe Area Planning Costing Arrangements (Our File: 6520-20-02)

RECOMMENDATION:
THAT the Regional Board support in principle the proposed changes to the Fringe Planning Area costing arrangement for a one (1) year trial period as highlighted in the October 6, 2010 report;

AND THAT the report be forwarded to member municipality staff for their information and consideration;

AND FURTHER THAT member municipality staff be requested to provide a response to the proposed cost sharing formula by the end of November 2010 in order to allow RDCO staff to incorporate the changes into the 2011 budget documents.

This is for your consideration.

-----------------------------------

Previous RDCO Cost Sharing Formula:
Previously, the total electoral area budget costs were allocated based on a formula calculated on the number of applications at a historical point in time. The total Electoral Area budget net of revenues was allocated as follows:

City of Kelowna 6.4052%
Peachland 0.28%
Lake Country 0.64%
West Kelowna 1.5734%

Electoral Areas:
Remainder allocated on the basis of assessment (in 2010: 52.99% COW & 38.11% COE)

Each Board Director was entitled to vote on fringe planning issues, which resulted in a perceived inequity between the amount paid by a participating member and the number of votes, considering these issues were taking place in the electoral areas.
As an example; while the entire Board can be involved in the discussion on each and every type of Electoral Area application, only the Electoral Area Directors would vote, with exception of Fringe Area Planning. In this case, applicable members of the Board would also be entitled to vote. This voting and Fringe Planning Area structure has historically resulted in the participating municipality having a majority of votes on a particular application (ie: within the City of Kelowna Fringe Planning Area of Central Okanagan East 2 Electoral Area Directors and 6 City of Kelowna representatives are entitled to vote). This inequity appears to be similar to those experienced by other jurisdictions in the Province.

In accord with changes made to the Local Government Act (August 2000), it was identified that there was need to reduce conflict between municipalities and electoral areas and to encourage co-operative planning. Specifically, the changes particularly emphasized the need for establishing fair voting and cost sharing rules.

Proposed Cost Sharing Formula:
In recognition of the previous inequities for municipal participation in Electoral Area Planning, RDCO staff recommends that a revision to the current cost sharing formula for Fringe Planning Areas should be considered by the Regional Board for the 2011 fiscal year. The proposed change in cost sharing is now calculated in a two step process as follows;

1. Electoral Area Budget costs for OCP's and special Electoral Area projects are split off and allocated to the Electoral Areas only.

2. The remaining Budget costs (salaries, administration, and regular office expenses) and revenues (application fees) are split on a shared cost basis, currently recommended at 50% for the Electoral Areas Planning Only Costs, and 50% for Fringe Area Planning Costs:

  a. 50% of the costs are allocated to the Electoral Areas only, and
  b. 50% are allocated to all the participants in Fringe Area Planning, (Municipalities AND
      Electoral Areas), on the basis of assessment.

This proposed cost sharing formula may be perceived as being more equitable and in keeping with Provincial direction because:
o Former allocation based on historical application figures is not ideal due to the number of applications throughout the RDCO fluctuating from year to year and by area;
o The Fringe Planning costs are now the only costs being allocated to the partners; and
o Assessment basis is more representative of voting rights.

-----------------------------------

It is noted that the surplus for Central Okanagan East and Central Okanagan West primarily relates to costs borne by the Electoral Areas in prior years (ie: Electoral Areas paid 91 % of past costs). As noted earlier, this revision of costing is deemed to be a more equitable and fair representation of the Fringe Planning Area formula for the Regional District of Central Okanagan.

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October 14, 2010 audio of entire RDCO Board meeting .mp3 (58.5 MB)

October 14, 2010 RDCO Board meeting audio clip only about fringe area planning .wma (100 KB)

October 14, 2010 Regional District of Central Okanagan Special Board Meeting Minutes

2.3 RDCO - Fringe Area Planning Costing Arrangements (Unweighted Vote - All Directors)

OPHUS/JAMES
THAT staff be directed prepare a Fringe Area Planning report with cost sharing options detailing what the proposed agreement would include, including a current map, and that this be forwarded to member municipality staff for their information and consideration;

AND FURTHER THAT member municipality staff be requested to provide a response to the proposed cost sharing formula by the end of November 2010 in order to allow RDCO staff to incorporate any changes into the 2011 budget documents.

CARRIED

--------------------------------------------------

October 14, 2010 audio of entire RDCO Board meeting .mp3 (58.5 MB)

October 14, 2010 RDCO Board meeting audio clip only about fringe area planning .wma (100 KB)

October 14, 2010 Regional District of Central Okanagan Governance and Services Committee Agenda

Item 4.2 Fringe Area Planning.pdf

*Note - This below is only a snippett, please click link above for entire 9 pages

from page 2

Finance staff canvassed other Regional District's in the Province to ascertain the method, and/or formulas that were being utilized to determine Fringe Planning Area costs. Upon review of other models in the Province it was determined that there are varying methods, and pros and cons associated with all of the Fringe Planning Area costing models being utilized, The cost sharing models differed due to the unique make-up and characteristics of each Regional District.

Previous RDCO Cost Sharing Formula:
Previously, the total electoral area budget costs were allocated based on a formula calculated on the number of applications at a historical point in time, The total Electoral Area budget net of revenues was allocated as follows:
City of Kelowna 6.4052%
Peachland 0.28%
Lake Country 0.64%
West Kelowna 1.5734%
Electoral Areas: Remainder allocated on the basis of assessment (in 2010: 52.99% COW & 38.11% COE)

Each Board Director was entitled to vote on fringe planning issues, which resulted in a perceived inequity between the amount paid by a participating member and the number of votes, considering these issues were taking place in the electoral areas.

As an example; while the entire Board can be involved in the discussion on each and every type of Electoral Area application, only the Electoral Area Directors would vote, with exception of Fringe Area Planning. In this case, applicable members of the Board would also be entitled to vote. This voting and Fringe Planning Area structure has historically resulted in the participating municipality having a majority of votes on a particular application (ie: within the City of Kelowna Fringe Planning Area of Central Okanagan East 2 Electoral Area Directors and 6 City of Kelowna representatives are entitled to vote). This inequity appears to be similar to those experienced by other jurisdictions in the Province.

In accord with changes made to the Local Government Act (August 2000), it was identified that there was need to reduce conflict between municipalities and electoral areas and to encourage co-operative planning. Specifically, the changes particularly emphasized the need for establishing fair voting and cost sharing rules.

Proposed Cost Sharing Formula:
In recognition of the previous inequities for municipal participation in Electoral Area Planning, RDCO staff recommends that a revision to the current cost sharing formula for Fringe Planning Areas should be considered by the Regional Board for the 2011 fiscal year. The proposed change in cost sharing is now calculated in a two step process as follows;

1. Electoral Area Budget costs for OCP's and special Electoral Area projects are split off and allocated to the Electoral Areas only.

2. The remaining Budget costs (salaries, administration, and regular office expenses) and revenues (application fees) are split on a shared cost basis, currently recommended at 50% for the Electoral Areas Planning Only Costs, and 50% for Fringe Area Planning Costs:

  a. 50% of the costs are allocated to the Electoral Areas only, and
  b. 50% are allocated to all the participants in Fringe Area Planning, (Municipalities AND
      Electoral Areas), on the basis of assessment.

This proposed cost sharing formula may be perceived as being more equitable and in keeping with Provincial direction because:

• Former allocation based on historical application figures is not ideal due to the number of applications throughout the RDCO fluctuating from year to year and by area;

• The Fringe Planning costs are now the only costs being allocated to the partners; and

• Assessment basis is more representative of voting rights.

Anticipated Changes to Funding Allocation for 2011:
Based on the above, the following chart identifies the anticipated changes to funding allocation for each member municipality and the two Electoral Areas for next year (based on the 2010 Budget Values as an example).

It is noted that the surplus for Central Okanagan East and Central Okanagan West primarily relates to costs borne by the Electoral Areas in prior years (ie: Electoral Areas paid 91 % of past costs). As noted earlier, this revision of costing is deemed to be a more equitable and fair representation of the Fringe Planning Area formula for the Regional District of Central Okanagan.

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from page 5

The Development Services Department recommends that the Governance and Services Committee supports in principle the proposed changes to the Fringe Planning Area costing agreement for a one (1) year trial period. This information should be forwarded to the member municipalities for comment in order to ascertain whether this formula can be implemented for the 2011 fiscal year.

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from page 8-9

While the entire Board can be involved in the discussion on each and every type of Electoral Area application, only the Electoral Area Directors would vote, with exception of Fringe Area Planning.

In this case, applicable members of the Board would also be entitled to vote (ie: zoning amendment within the City of Kelowna Fringe Planning Area would allow seven voting members of the Board).

Please click link above for entire content

October 14, 2010 Regional District of Central Okanagan Governance and Services Committee Minutes

4.2 Fringe Area Planning

Staff report dated October 6, 2010 provided an overview of proposed changes to the current fringe planning areas costing arrangement. The proposed changes are in follow-up to direction from the Regional Board and in conjunction with meetings
held with staff from the member municipalities.

Staff outlined the previous costs sharing formula and noted that with changes made to the Local Government Act (August 2000) it was identified that there was a need to reduce conflict between municipalities and electoral areas and to
encourage cooperative planning. Specifically, the changes emphasize the need for establishing fair voting and costs sharing rules.

The proposed cost sharing formula was reviewed including the impact on a home assessed at $440,000. The proposed formula is perceived as being more equitable and in keeping with provincial direction.

The Committee discussed that at this time they are not prepared to support a recommendation to the Regional Board to support in principle the proposed changes to the costing arrangement but prefers the information be forwarded to member municipalities for further input.

#GS68/10 FINDLATER/BAKER
THAT the Governance and Services Committee recommends to the Regional Board that staff be directed prepare a report with cost sharing options detailing what the proposed agreement would include, including a current map, and that this be forwarded to member municipality staff for their information and consideration;

AND FURTHER THAT member municipality staff be requested to provide a response to the proposed cost sharing formula by the end of November 2010 in order to allow RDCO staff to incorporate any changes into the 2011 budget documents.

CARRIED

September 20, 2010 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Nothing was mentioned in the Highlights about Item 6.7 Zoning Amendment Bylaw

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Audio of the entire Regional Board Meeting - Audio_Brd_Sept 20_10.mp3 (101 MB)

September 20, 2010 Regional District of Central Okanagan Regular Board Meeting Agenda

Item 6.7 Zoning Amendment Bylaw.pdf

*Note - this is only a snippett, please click link for entire 19 pages

Agenda No: 6.7
Mtg Date: Sept. 20, 2010

DEVELOPMENT SERVICES DEPARTMENT REPORT For the Regional Board September 20th, 2010

TO: Chair & Members of the Regional Board
FROM: Ron Fralick, Planner I
DATE: September 13th, 2010
SUBJECT: Text & Mapping Amendments to Zoning Bylaw No. 871,2000 Zoning Amendment Bylaw No. 871-204 (Application Z09/09) (Regional District of Central Okanagan - applicant)

RECOMMENDATION:
THAT Zoning Amendment Bylaw No. 871-204, application Z09/09 be reconsidered and adopted.

PURPOSE:
This is a Development Services Department initiated text & mapping amendment to Zoning Bylaw No. 871, 2000. The proposed amendments are listed in attached Bylaw No. 871-204 and attached Schedules 'A' , "e', '0', 'E', 'F', 'G', 'H', 'I', 'J', and 'K'.

BACKGROUND:
Zoning Amendment Bylaw No. 871-204 received first reading on February 22, 2010. A Public Hearing was held on April 26, 2010 and the bylaw received second and third readings the same evening. The Board directed that consideration of fourth and final readings be withheld pending receipt of bylaw approval from the Ministry of Transportation and Infrastructure and the Ministry of Community and Rural Development.

PLANNING STAFF COMMENTS:
In accord with the Transportation Act, the Ministry of Transportation and Infrastructure approved Zoning Amendment Bylaw No. 871-204 on May 26,2010.

The Ministry of Community and Rural Development approved Zoning Amendment Bylaw No. 871204 on July 20, 2010 (Approval No. 2010058).

The Development Services Department recommends that Zoning Amendment application Z09/09 be reconsidered and adopted by the Regional Board.

Respectfully submitted,

Ron Fralick, MCIP
Planner I

Dan Plamondon, Director of Development Services

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Audio of the entire Regional Board Meeting - Audio_Brd_Sept 20_10.mp3 (101 MB)

September 20, 2010 Regional District of Central Okanagan Regular Board Meeting Minutes

Bylaws: (Adoption) (Unweighted Vote)

6.7 Zoning Amendment Bylaw No. 871-204 for Regional District of Central Okanagan (applicant) to amend the text and mapping of Zoning Bylaw No. 871, 2000. (Z09/09) Central Okanagan West and East Electoral Areas (All Directors)

EDGSON/FINDLATER
THAT Zoning Amendment Bylaw No, 871-204 (application Z09/09) be adopted this 20th day of September 2010.

CARRIED

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Audio of the entire Regional Board Meeting - Audio_Brd_Sept 20_10.mp3 (101 MB)

August 12, 2010 Regional District of Central Okanagan Governance & Services Committee Agenda

Item 5.1 Quarterly Program Measures Report.pdf

Agenda No: 5.1
Mtg Date: August 12, 2010
TO: RDCO Directors and Department Heads
FROM: Donna Adams, Accounting Analyst; Marilyn Rilkoff, Manager of Finance and Administration
DATE: July 30,2010
SUBJECT: Quarterly Program Measures Report, Year to Date June 30, 2010

*This is only a snippet of the 8 pages*

The following are some of the highlights for the year from the Quarterly Report, but are certainly not all inclusive. We do recommend that the report and each program be reviewed, particularly with respect to "Department Initiative Status Reports", the "Summary of Year to Date Results", and Project Updates for the various programs. There are too many items too be covered in this summary, and everyone's level of interest in the various programs and departments varies.

Executive Summary:

Development Services:

Planning Services:

110 - Regional Planning (Page 48): Okanagan Lake Foreshore Inventory Mapping Compilation and Aquatic Habitat Index OBWB funding approved in full. Project is to be organized and completed through the Okanagan Collaborative Conservation Program. Staff is working with the Ministry of Community & Rural Development Services on process and funding possibilities for the update of Regional Growth Strategy. Term position for RGS Coordinator has been filled. Final review of the Environmentally Sensitive Areas update is underway and will be added to the Terms of Reference for Professional Studies to provide better guidance in the preparation of Environmental Assessments.

111 - Electoral Area Planning (Page 50): Special Events Bylaw has been deferred as the final draft requires further review and changes. The existing bylaw has been in place since 1974 and requires updating to make it consistent with others around the Province. OBWB funding approved in full for Joe Rich Restoration Project, Phase 2. Working with the Environmental Farm Plan Program on riparian restoration plans and finalizing cost estimates prior to contracting for the restoration works. Joe Rich Rural Land Use Bylaw adopted June 28, 2010. The Regional Board has given second and third readings to the North Westside OCP, renamed the Rural Westside Official Community Plan.

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