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NORTH WESTSIDE ROAD OF OKANAGAN LAKE BC
GRANT-IN-AID
You need to allow pop-ups for the following links to work
LAST UPDATE
September 28, 2016
Governance & Services Committee Meeting Minutes – January 10, 2008 (Pg. 4)
It was highlighted that
each director has
the discretion for approving or not approving each grant application.
Grant-in-aid Policy
Okanagan Collaborative Conservation Program -
http://www.okcp.ca/occp/
http://www.soscp.org/biodiversity/
August 22, 2016 Regional District of Central Okanagan Regular
Board Meeting Minutes
6.2 Ministry of Community, Sport and
Cultural Development - 2016 Regional District Basic Grant (All Directors
- Unweighted Corporate Vote - Simple Majority - LGA 208.1)
STACK/OPHUS
THAT the July 22, 2016 letter from the Ministry of Community, Sport and Cultural
Development confirming approval of the 2016 Regional District Basic Grant of
$128,469 be received for information.
CARRIED Unanimously
=============
9.5 Infrastructure Planning Grant Program
Applications-Ministry of Community, Sport and Cultural Development Regional
Floodplain Management Project Phase 2 and Environmental Services Asset
Management Plan Project (All Directors - Unweighted Corporate Vote -
Simple Majority - LGA 208.1)
Staff report dated August 15, 2016 outlined a request to
the Ministry of Community, Sport and Cultural Development for infrastructure
planning grants.
CARSON/FINDLATER
THAT the Regional Board supports the Infrastructure Planning Grant Applications
for the Regional Floodplain Management Project-Phase 2 and the Environmental
Services Asset Management Plan Project.
CARRIED Unanimously
-------------------------------
August 22, 2016 audio of entire RDCO Board meeting - .mp3
(311 MB)
August 22, 2016 audio of RDCO Board meeting only about Item 6.2 Ministry of Community, Sport and Cultural
Development - 2016 Regional District
Basic Grant $128,469 - .wma (299 KB)
August 22, 2016 audio of RDCO Board meeting only about Item 9.5 Infrastructure Planning Grant Program
Apps - Regional Floodplain Management Project - Phase 2 and
Environmental Services Asset Management Plan Project
- .wma (1.17
MB)
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June 27, 2016 Regional District of Central Okanagan Regular
Board Meeting Minutes
8. PARK SERVICES
8.1 Central Okanagan Land Trust Annual Funding Authorization (All Directors -
Unweighted Corporate Vote, Simple Majority- 208.1)
Staff report dated June 20, 2016 outlined the annual funding in support of the
Central Okanagan Land Trust. The funding commitment is in the parks 5-year
financial plan, therefore support is confirmed through approval of the budget.
FINDLATER/GRAY
THAT the Regional Board approves continued annual funding of $15,000 in support
of the Central Okanagan Land Trust projects that benefit the RDCO Regional Parks
system.
CARRIED Unanimously
8.2 Westshore Estates Community Park Band Shelter - BC
Rural Dividend Program (All Directors - Unweighted Corporate Vote, Simple
Majority 208.1)
Staff report dated June 16, 2016 outlined the request for support towards
submission of a grant application to the BC Rural Dividend Program grant.
CARSON/FINDLATER
THAT the Regional Board supports an application to the BC Rural Dividend Program
for $80,000 of funding towards the Westshore Estates Community Park bandstand
project.
CARRIED Unanimously
-------------------------------
June 27, 2016 audio of entire RDCO Board meeting - .mp3 (231 MB)
June 27, 2016 audio of RDCO Board meeting only about Item 8.1 Central Okanagan Land Trust Annual Funding
Authorization - .wma (1.77
MB)
June 27, 2016 audio of RDCO Board meeting only about Item 8.2 Westshore Estates Community Park Band Shelter -
BC Rural Dividend Program - .wma (2.83
MB)
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June 9, 2016 Regional District of Central Okanagan Governance
and Services Committee Meeting Minutes
5. DELEGATION
5.1 Okanagan Collaborative Conservation Program (OCCP) Update -
Presentation by Scott Bos\Nell, Program Manager and Tanis Gieselman,
Projects Coordinator
OCCP staff provided an overview of the projects and activities of
the OCCP being undertaken to implement the Okanagan Biodiversity
Conservation Strategy. The Strategy was completed in 2014. OCCP is a
partnership of 35 organizations who
have agreed to work together to meet the challenges to maintain and
enhance the natural environment of the Okanagan.
The OCCP strategy has been incorporated into the Regional Growth
Strategy identifying 14 policies to support the goal of being
responsible stewards of the ecosystems. Funding agencies were
highlighted. The four goals of the OCCP
Strategic Plan were noted.
An overview of the projects currently being worked on were noted:
planning for ecosystem connectivity in the Central Okanagan; bald
range grassland restoration project; environmental education and
outreach about the importance of grassland conservation; providing
resources for environmental planning and biodiversity conservation;
2016 projects include foreshore inventory mapping for Okanagan Lake;
assisting with a boating impact assessment for water quality on Wood
Lake and Kalamalka Lake; sustainability indicators for Regional
Growth Strategies; ecosystem connectivity planning action team; and
best practices in environmental planning workshop.
FORTIN/GAMBELL
THAT the presentation on the Okanagan Collaborative Conservation
Program be received for information.
CARRIED Unanimously
-------------------------------
June 9, 2016 audio of entire RDCO Governance and Services Committee meeting
- .mp3 (303 MB)
June 9, 2016 audio of RDCO Governance and Services Committee meeting only about
Item 5.1 Okanagan Collaborative Conservation Program (OCCP)
Update - .wma (11.6
MB)
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May 30, 2016 Highlights of the Regional District of Central Okanagan Regular
Board Meeting
Gas Tax Community Works Funding
The Regional Board has received a report outlining the use of Gas Tax Community
Works Funds in the electoral areas over the past nine years. The Regional
District has used these funds for various projects without having to seek
additional funding from taxpayers. From 2006 to 2015 the Central Okanagan West
Electoral Area has received more than $2.6-million through the funding program
of which over $1.6-million has been spent, another $174,723 is committed to
projects and $1.3-million remains in reserve for future projects. During the
same period Central Okanagan East has received almost $1.2-million in Gas Tax
funding with $622,157 has been spent, another $643,233 is committed and $146,934
is in reserve for future projects.
Financial Plan Amendment Bylaw
The Regional Board has adopted amendments to the 2016-2020 Financial Plan Bylaw.
The changes reflect adjusted use of Community Works Gas Tax funds and additional
project cost details for the Trepanier and Westshore water systems, Ellison and
Joe Rich Fire Departments and Eastside Parks.
-------------------------------
May 30, 2016 audio of entire RDCO Board meeting - .mp3 (253 MB)
May 30, 2016 audio of RDCO Board meeting only about Director
Carson's request to defer
Item 7.1 Gas Tax Community Works Fund Usage - For
Information and Item 7.2 2016 Community Works Fund Project Approval - .wma (3.80
MB)
May 30, 2016 audio of RDCO Board meeting only about Item 7.1 Gas Tax Community Works Fund Usage - For
Information - .wma (3.18 MB)
May 30, 2016 audio of RDCO Board meeting only about Item 7.2 2016 Community Works Fund Project Approval - .wma (1.15 MB)
May 30, 2016 audio of RDCO Board meeting only about Item 7.3 RDCO 2016-2020 Financial Plan Amendment Bylaw - .wma (7.88 MB) |
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May 30, 2016 Regional District of Central Okanagan Regular
Board Meeting Minutes
7. NEW BUSINESS
7.1 Gas Tax Community Works Fund Usage - For Information (All Directors -
Unweighted Vote - LGA 208.1)
Staff report dated May 24, 2016 outlined the details of the Community Works Fund
usage, including what funds have previously been committed and the eligible
project categories.
OPHUS/CARSON
THAT the Regional Board receive for information the Background report on Gas Tax
Community Works Funds Usage.
CARRIED Unanimously
7.2 2016 Community Works Fund Project Approval (All
Directors - Unweighted Vote - LGA 208.1)
Staff report dated May 20, 2016 outlined the projects identified for Community
Works Fund for Central Okanagan West and Central Okanagan East Electoral Areas.
Discussion ensued regarding deferring Board consideration of the report. As
requested, staff outlined the background of the proposed upgrades to the
Westshore Water System Reservoir Project and whether there are projects at risk
for delay?
CARSON/HANSON
THAT agenda Items 7.2 and 7.3 be POSTPONED until the June 9th Regional Board
meeting to allow further time for Director Carson to consider the projects
identified.
DEFEATED (In support: BAKER, FORTIN, CARSON, HANSON)
BASRAN/STACK
THAT the Regional Board approve the use of $1,309,693 of Gas Tax - Community
Works Funds to complete the proposed projects listed in the Appendix 1 project
plan dated May 20, 2016, and as reflected in the RDCO 2016-2020 5-Year Financial
Plan.
CARRIED Unanimously
7.3 RDCO 2016-2020 Financial Plan Amendment Bylaw, 1st, 2nd
and 3rd readings and Adoption (All Directors - Weighted Vote – LGA 210.1)
Staff report outlined the financial plan amendments with regard to capital
projects and Gas Tax Community Works Funding approved usage, and the provincial
reimbursement to Ellison Fire Department’s response to the Joe Rich Fire in
2015.
Staff answered questions on the water supply project in Joe Rich and the
increase in costs associated with the Westshore Water System Reservoir Project.
BAKER/OPHUS
THAT Regional District of Central Okanagan 2016-2020 Financial Plan Amendment
Bylaw be given first, second and third readings and adopted.
CARRIED (Carson opposed)
-------------------------------
May 30, 2016 audio of entire RDCO Board meeting - .mp3 (253 MB)
May 30, 2016 audio of RDCO Board meeting only about Director
Carson's request to defer
Item 7.1 Gas Tax Community Works Fund Usage - For
Information and Item 7.2 2016 Community Works Fund Project Approval - .wma (3.80
MB)
May 30, 2016 audio of RDCO Board meeting only about Item 7.1 Gas Tax Community Works Fund Usage - For
Information - .wma (3.18 MB)
May 30, 2016 audio of RDCO Board meeting only about Item 7.2 2016 Community Works Fund Project Approval - .wma (1.15 MB)
May 30, 2016 audio of RDCO Board meeting only about Item 7.3 RDCO 2016-2020 Financial Plan Amendment Bylaw - .wma (7.88 MB) |
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May 12, 2016 Highlights of the Regional District of Central Okanagan Regular
Board Meeting
Lease Agreement and MOU Renewed
The Regional Board has renewed a Memorandum of Understanding (MOU) and a lease
agreement with the University of British Columbia. The MOU runs through June
2018 and recognizes the partnership between the Regional District Parks Services
department and the UBCO Faculty of Creative and Critical Studies for a portion
of Woodhaven Nature Conservancy Regional Park to continue the successful
Artist-in-Residence program. The partnership benefits the Faculty’s academic
programming while enhancing the delivery of Parks Services public education and
nature awareness programs through UBCO hosted public events.
Westshore Bandstand - Picnic Shelter
The Regional Board has approved utilizing $101,500 from the Canada – BC Gas Tax
Community Works Fund for installation of a multi-use bandstand-picnic shelter in
Westshore Estates Community Park. It’s hoped that the structure, landscaping,
native plant garden and electrical connections can be completed in time for the
North Westside Communities Association Canada Day celebration.
Park Management Plan Adopted
The Regional Board has adopted a Management Plan for Goats Peak Regional Park.
The plan will help guide the Regional District over the next 20 years as it
develops and manages the 52-hectare waterfront Regional Park located in West
Kelowna. The plan was developed with input from stakeholders and residents and
is designed to preserve the area’s significant ecosystem and cultural values,
while providing opportunities for passive recreation, interpretation and
connections to surrounding parks, linear trails and communities.
-------------------------------
May 12, 2016 audio of entire RDCO Board meeting - .mp3 (68.1 MB)
May 12, 2016 audio of RDCO Board meeting only about Item 5.1 UBC/RDCO
MOU & LEASE AGREEMENT RENEWAL - .wma (1.28 MB)
May 12, 2016 audio of RDCO Board meeting only about RDCO Parks
Events - .wma (1.12 MB)
May 12, 2016 audio of RDCO Board meeting only about Item 5.3
UBCM Community Works Fund Project Approval - Westshore Estates
Community Park Picnic Shelter Project - .wma (1.35 MB)
May 12, 2016 audio of RDCO Board meeting only about Item 9.3
Goats Peak Management Plan Approval - .wma (94.4 KB) |
|
February
22, 2016 Regional District of Central Okanagan Regular
Board Meeting Agenda
Item 6.1 Okanagan Basin Water Board Highlights
Item 7.1 Okanagan Basin Water Board Initiative Grants
*Note* Below is only a
snippet, please click link above for entire content
Item 6.1 Okanagan Basin Water Board Highlights
OBWB sees minor change at board table: Regional districts in the North and
Central Okanagan and Okanagan-Similkameen have appointed their representatives
to the Water Board. Returning from RDNO are directors Juliette Cunningham, Doug
Dirk and Bob Fleming. From RDCO, Doug Findiater and Tracy Gray return while
Cindy Fortin is a new appointment. Returning from RDOS are Andre Martin, Sue
McKortoff, and Peter Waterman. Additional directors include Peter Waardenburg of
Okanagan Nation Alliance. Toby Pike from the Water Supply Association of BC, and
Rob Birtles of the Water Stewardship Council (technical advisory body to the
board), The board re-elected Dir. Findlater as chair and Dir. Cunningham as
vice-chair.
Board sends letter requesting Hullcar drinking water protection: Directors voted
to send a letter to the Ministry of Environment and Interior Health requesting
action be taken to Investigate and control pollution affecting the drinking
water quality in the Hullcar aquifer. The letter notes that the request Is in
keeping with the board's policy of prioritizing drinking water protection when
making regulatory decisions.
Provincial proposal to control Invasive mussels In 2016 supported, The board was
updated on a provincial staff proposal to have eight full-time inspection
stations set up at key crossings for the 2016 boating season- five along the
B.C.-Alberta border and three along the B.C,-Washington border. This proposal is
consistent with what the Water Board has been requesting since 2012, Directors
agreed to send a letter to B.C, Environment Min. Mary Polak, Forests, Lands and
Natural Resource Operations Min. Steve Thomson and Finance Min, Mike de Jong,
supporting the proposal and urging that it be effectively funded and staffed.
Central Okanagan floodplain mapping project presented, The Water Board heard a
presentation from Margaret Bakelaar. RDCO's Environmental/Land Use Planner on a
regional floodplain management plan currently underway, funded in part through
an OBWB grant. It was noted that the project will include mapping Of flood -risk
areas, helping the district address liability issues. environmental concerns,
make the region more resilient to climate change and assist with planning
decisions, Directors showed great interest in seeing the project replicated in
the North and South Okanagan.
Okanagan Drought Plan Report received, A final report on a valley-wide drought
plan for the Okanagan was presented to the board. Building Drought Resilience in
the Okanagan
- Phase -: Gap Analysis and Recommendations includes a comprehensive look at the
2015 drought and suggestions to help address local water supply challenges and
improve public communication. A report with next steps will be provided to the
board in March.
Make Water Work 2015 report tabled: Staff delivered a final report on the Make
Water Work outdoor residential water conservation initiative for 2015, With
local governments in the Okanagan providing $2-3,000, matched by the OBWB's
Okanagan WaterWise program, and then leveraged with additional support from
local businesses, the Okanagan benefited from a program worth more than $18BK.
Highlights this year included the launch of tile Make Water Work Plant
Collection. Special thanks was given to media partners, garden centres and local
landscaping and Irrigation businesses.
Item 7.1 Okanagan Basin Water Board Initiative Grants
SUBJECT: Okanagan Basin Water Board (OBWB) Water Conservation and Quality
Improvement Grants
Purpose:
To endorse by resolution a total of eight (8) Water Conservation and Quality
Improvement Grant applications as outlined in Table 1 prior to consideration by
OBWB.
Executive Summary:
RDCO Planning staff provides administrative assistance by collating the
applications that have requested Regional Board resolution. The applications
include those from the RDCO, public irrigation districts as well as from
non-profit community organizations. All applications submitted to RDCO are
consistent with water management objectives and reflect the values of the
community as outlined in the Regional Growth Strategy. Local government support
by resolution is required in order to be accepted as an eligible project by OBWB.
RECOMMENDATION:
THAT the Regional Board endorse the following applications for the Okanagan
Basin Water Board Water Conservation and Quality Improvement Grant Program;
• RDCO - Westshore Estates Leak Detection
• RDCO - Regional Floodplain Management Project - Phase 2
• RDCO - Updated Okanagan lake Foreshore Inventory Mapping
• Mission Creek Restoration Initiative - MCRI Demonstration Project Monitoring
• Oceola Fish and Game Club - Conservation App
• Okanagan Collaborative Conservation Program - Boating Capacity Study for
Kalamalka and Wood Lake
• UBC - Okanagan - The Social Life of Water in the Okanagan Valley: Past,
Present and Future
• Black Mountain Irrigation District - Re-instate Pearson Creek Hydrometric
Station
AND FURTHER THAT the endorsements be forwarded to the Okanagan Basin Water Board
as part of the application process.
-------------------------------
February
22, 2016 audio of entire RDCO Board meeting - .mp3 (367 MB)
February 22, 2016 audio of RDCO Board meeting only about Item
6.1 Okanagan Basin Water Board Highlights - .wma (191 KB)
February 22, 2016 audio of RDCO Board meeting only about Item
7.1 Okanagan Basin Water Board Initiative Grants - .wma (5.33 MB)
|
Gas Tax funds to be applied to regional transportation
plan
Kelowna Capital News - Feb 12, 2016
The Regional District of Central Okanagan is receiving
$600,000 from the Federal Gas Tax strategic priorities
fund to create a Regional Strategic Transportation Plan,
which will be a key component of the Sustainable
Transportation Partnership of the Central Okanagan.
It’s envisioned that the Regional Strategic
Transportation Plan, which is an initiative on behalf of
all local governments in the Central Okanagan, will tie
together various elements of transportation planning
from across the region. In essence, it will become a
blueprint outlining the goals and objectives for
achieving the ideal regional transportation outcome for
the Central Okanagan.
“This federal Gas Tax funding is incredible news for our
region. It’ll go a long way in helping to improve our
transportation system by identifying transportation
needs, making our region more sustainable," said
Regional Board Chair Gail Given. "This will help enhance
the quality of life for all citizens in the Central
Okanagan by better connecting our communities and will
make it easier for residents to move from one part of
the region to another.”
It’s anticipated this project will begin in the fall
2016 and the plan will be completed by fall 2018.
The Regional District of Central Okanagan Strategic
Transportation Plan is receiving $600,000 from the
federal Gas Tax Fund. The STPCO is also contributing
1,050 hours to the project. The total estimated cost of
this project is $600,000.
This project is one of the 57 projects that are being
funded through the Strategic Priorities Fund under the
Federal Gas Tax Fund for 2016.
The Union of BC Municipalities administers the Federal
Gas Tax Fund in British Columbia in partnership with the
Government of Canada and the Province of British
Columbia.
Each year, the Government of Canada provides over $253
million in indexed funding for local government
infrastructure projects across British Columbia through
the federal Gas Tax Fund. The funding can be spent on
any eligible project the community prioritizes across a
broad range of eligible project categories, or it can be
pooled with other communities for regional projects,
banked for later priorities or used to pay for financed
projects.
Source: http://www.kelownacapnews.com/news/368651721.html |
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January 14, 2016 Regional District of Central Okanagan Regular
Board Meeting Agenda
Item 5.1 Union Of BC Municipalities 2016 Age Friendly Community
Planning And Projects Program Grant
*Note* Below is only a
snippet, please click link above for entire content
Dear Chair and Board,
Thank you for submitting an application for the 2016
Age-friendly Community Planning & Projects grant program funded through the
Seniors' Housing & Support Initiative.
I am pleased to inform you that the Evaluation Committee
has approved funding for your project, Regional Park Age-friendly Recreational
Access Project, in the amount of $20,000.00.
A cheque in the amount of $14,000.00 will follow shortly
under separate cover. This amount represents 70 percent of the total approved
grant. The remaining 30 percent will be available after a satisfactory final
report and financial summary has been submitted to UBCM.
The Ministry of Health has provided funding for this
program and the general Terms & Conditions for this grant are attached. In
addition, in order to satisfy the terms of the contribution agreement, we have
the
following requirements:
(1) The funding is to be used solely for the purpose of the above named project
and for the expenses itemized in the budget that was approved as part of your
application;
(2) All project activities must be completed within 12 months and no later than
December 31, 2016; .
(3) The final report form is required to be submitted to UBCM within 30 days of
project completion and no later than January 27, 2017;
(4) Any unused funds must be returned to UBCM within 30 days following the
project end date.
We would like to encourage all grant recipients to utilize
the age-friendly guides as part of their projects. Becoming an Age-friendly
Community; Local Government Guide, the Global Age-Friendly Cities Guide and
Age-Friendly
-------------------------------
January 14, 2016 audio of entire RDCO Board meeting - .mp3 (415 MB)
January 14, 2016 audio of RDCO Board meeting only about Item
5.1 Union Of BC Municipalities 2016 Age Friendly Community
Planning And Projects Program Grant - .wma (258 KB)
|
SEVERAL REASON'S WHY
RDCO'S WATER RATES ARE OUT OF LINE WITH REALITY
1.
Justin Trudeau's election announced an Historic Infrastructure
Investment Plan
2. The poorest of the poor need
to be able to afford the infrastructure, or more rentals will be needed.
3. Water is free, so using
the water shouldn't cost as much as building the infrastructure.
The User Fees are way out of line.
4. Interest rates for new
investment are at historic lows.
5. Our current infrastructure is
aging.
6. Our area is in immediate need
of a boost in economic growth.
7. Each year
over the next decade, the Federal Government will steadily
increase federal infrastructure investment. At full implementation, this
will represent an annual additional investment of $9.5 billion per year.
This will almost double federal
infrastructure investment to nearly $125 billion – from $65 billion –
over ten years, which will be the largest new investment in
infrastructure in Canadian history.
8. A Liberal government will also
develop bilateral agreements with the provinces and territories, which
will be similar to those created for the successful gas tax transfer to
cities and communities. We will not only significantly increase the
scale of federal infrastructure investment; our plan will provide
provinces, territories, and municipalities with an unprecedented level
of long-term predictability in funding, as well. This will be done in
full respect of provincial jurisdiction.
RDCO Water Rate Calculator
“To get infrastructure right,
Canada
needs to be investing in the right infrastructure in the right places
and
this means focusing on infrastructure that serves economic ends such as
transportation systems and core services such as water and sanitation”
- CANADA WEST FOUNDATION
The Liberal plan would start with
$5.1 billion in new infrastructure spending in 2016-2017 — $1.7 billion
for public transit; $1.7 billion for social infrastructure, such as
affordable housing and child care; and
$1.7 billion for green infrastructure, such as clean
energy projects and water and wastewater facilities.
It would nearly double federal infrastructure spending over the next
decade to $125 billion from $65 billion. Source - Toronto Sun
Valley of the Sun/Upper Fintry/Shalal
Road weren't the smartest to believe everything our past Director told
them. We heard someone in the Community say that this would be the
last chance Valley of the Sun would have to build a community water
system. Who told this person that, our past Director? One
person told us that they can't afford the proposed community water
system and will have to sell their home. So why would this person
vote yes to the community water system we asked .. its because we need
water we were told. Some of the reasons were ridiculous.
Valley of the Sun/Upper Fintry/Shalal Road has a brand new community
water system, and will be paying through the nose for their brand new
community water system with little in grant money, while older and newer
water systems will be getting more in grants. We are so
disappointed in Valley of the Sun/Upper Fintry/Shalal Road because now
would have been the time to build the new community water system, not
prior.
|
January 14, 2016 Regional District of Central Okanagan Regular
Board Meeting Agenda
Item 5.1 Union Of BC Municipalities 2016 Age Friendly Community
Planning And Projects Program Grant
*Note* Below is only a
snippet, please click link above for entire content
Dear Chair and Board,
Thank you for submitting an application for the 2016
Age-friendly Community Planning & Projects grant program funded through the
Seniors' Housing & Support Initiative.
I am pleased to inform you that the Evaluation Committee
has approved funding for your project, Regional Park Age-friendly Recreational
Access Project, in the amount of $20,000.00.
A cheque in the amount of $14,000.00 will follow shortly
under separate cover. This amount represents 70 percent of the total approved
grant. The remaining 30 percent will be available after a satisfactory final
report and financial summary has been submitted to UBCM.
The Ministry of Health has provided funding for this
program and the general Terms & Conditions for this grant are attached. In
addition, in order to satisfy the terms of the contribution agreement, we have
the
following requirements:
(1) The funding is to be used solely for the purpose of the above named project
and for the expenses itemized in the budget that was approved as part of your
application;
(2) All project activities must be completed within 12 months and no later than
December 31, 2016; .
(3) The final report form is required to be submitted to UBCM within 30 days of
project completion and no later than January 27, 2017;
(4) Any unused funds must be returned to UBCM within 30 days following the
project end date.
We would like to encourage all grant recipients to utilize
the age-friendly guides as part of their projects. Becoming an Age-friendly
Community; Local Government Guide, the Global Age-Friendly Cities Guide and
Age-Friendly
-------------------------------
January 14, 2016 audio of entire RDCO Board meeting - .mp3 (415 MB)
January 14, 2016 audio of RDCO Board meeting only about Item
5.1 Union Of BC Municipalities 2016 Age Friendly Community
Planning And Projects Program Grant - .wma (258 KB)
|
|
December 7, 2015 Regional District of Central Okanagan Regular
Board Meeting Agenda
Item 5.1 Southern Interior Beetle Action Coalition
*Note* Below is only a
snippet, please click link above for entire content
Therefore, I am writing to all member
organizations of SIBAC with two requests:
1.) That your organization confirm in
writing your desire to remain a member of SIBAC; and
2.) That your organization, once again,
considers making a financial contribution to help offset the
administrative costs of operating SIBAC. During its initial
years of operation, the member organizations of SIBAC
contributed financially to the establishment and operation of
the organization. This investment was an important tangible
confirmation to SIBAC's other funders of our commitment to rural
development in the southern interior. Therefore, we are
respectfully requesting that each S1BAC member organization
again consider providing $5,000 a year in funding for three
years starting with the 2016/2017 fiscal year.
-------------------------------
December 7, 2015 audio of entire RDCO Board meeting - .mp3 (162 MB)
December 7, 2015 audio of RDCO Board meeting only
about Inaugural Meeting - .wma (11.6 MB)
December 7, 2015 audio of RDCO Board meeting only about Item 5.1
Southern Interior Beetle Action Coalition - .wma (5.01 MB)
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December 7, 2015 Regional District of Central Okanagan Regular
Board Meeting Minutes
December 7, 2015 Regional District of Central Okanagan
Statutory
Board Meeting Minutes
5. CORRESPONDENCE
5.1 Southern Interior Beetle Action Coalition (SIBAC) (All
Directors Unweighted Vote)
Correspondence received from SIBAC highlighted the
formation from SIBAC - a partnership between nine regional districts and six
tribal councils in the southern interior, along with the CFDC of Central
Interior First Nations. SIBAC recently approved a new three-year Strategic Plan
to focus its activity from 2016 to 2018.
The strategic projects and initiatives will address some of the most common and
systemic rural development challenges that many of the rural communities face.
SIBAC's board is again requesting support to remain a partner and to provide
$5,000 a year in funding for three years beginning in 2016.
In discussion, the question was raised whether the organization, or its' name is
still relevant? Director Hanson is the appointee and noted that the organization
has evolved and is considering a name change. It works with rural communities
helping to a grow their economy. The Board works closely with the Province
providing support for rural communities impacted by the pine beetle.
OPHUS/BAKER
THAT the Southern Interior Beetle Action Coalition (SIBAC) correspondence be
received for information;
AND THAT the Regional Board supports inclusion of $5,000 in funding for 2016;
AND FURTHER THAT prior to consideration of a three-year commitment as requested,
SIBAC be invited to present to the Board.
CARRIED (Stack opposed)
-------------------------------
December 7, 2015 audio of entire RDCO Board meeting - .mp3 (162 MB)
December 7, 2015 audio of RDCO Board meeting only
about Inaugural Meeting - .wma (11.6 MB)
December 7, 2015 audio of RDCO Board meeting only about Item 5.1
Southern Interior Beetle Action Coalition - .wma (5.01 MB)
|
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November 12, 2015 Regional District of Central Okanagan Regular
Board Meeting Agenda
Item 5.2 Regulations Bylaw And RDCO Water System Fees And
Charges Bylaws
Item 5.2A Water Systems Regulations Bylaw No 1370
Item 7.1 2015 2019 Financial Plan Amending Bylaw
(Westshore)
*Note* Below is only a
snippet, please click links above for entire content.
Item 5.2 Regulations Bylaw And RDCO Water System Fees And
Charges Bylaws
Purpose: To give 2nd, 3rd readings and adopt bylaws
regulating and managing water systems and establishing fees and charges for RDCO
systems located within the electoral areas.
Executive Summary:
At the Regional Board Meeting held on October 26, 2015 RDCO Water Systems
Regulation Bylaw No. 1370 and six water system fees and charges bylaws
(1371,1372,1373,1374,1375, & 1376) were read for the first time. Discussion
ensued, and second and third readings and adoption were deferred to the next
Board meeting, so as to provide Directors with additional
time to review and consider the proposed bylaws.
The original Board report is attached hereto. The report
provides reasoning for repealing the current bylaw and establishing new bylaws,
and an explanation of the financial impact to the property owners once the new
fees and charges take effect.
RECOMMENDATION #1:
THAT the Regional District of Central Okanagan Water System Regulations Bylaw
No. 1370 be given second and third readings and adopted;
RECOMMENDATION #2
THAT the following Regional District of Central Okanagan Water System Fees and
Charges Bylaws be given second and third readings and adopted:
• Killiney Beach Water System Fees & Charges Bylaw No. 1371
• Falcon Ridge Water System Fees & Charges Bylaw No. 1372
• Sunset Ranch Water System Fees & Charges Bylaw No. 1373
• Dietrich Water System Fees & Charges Bylaw No. 1374
• Westshore Estates Water System Fees & Charges Bylaw No. 1375
• Upper Fintry, Shalal Road, and Valley of the Sun Water System Fees & Charges
Bylaw No. 1376
======================
Item 5.2A Water Systems Regulations Bylaw No 1370
REGIONAL DISTRICT OF CENTRAL OKANAGAN
BYLAW NO. 1370
A bylaw providing for regulating and managing the Water systems of the Regional
District of Central Okanagan located within Electoral Areas East and West.
"turn off' means the closing of the shut-off valve located
in a standpipe at or near where the water service connection crosses the
properly line.
4, Call-Out Service Fees:
a) Water Service turn on or turn off (by appointment only) $150.00
b) After Hours Water Service turn-on or turn-off $300.00
======================
Item 7.1 2015 2019 Financial Plan Amending Bylaw
Purpose:
To amend the Regional District of Central Okanagan 2015 - 2019 Financial Plan
Bylaw No. 1356, 2015 (original versions attached to report).
Executive Summary:
The Amending Bylaw on the agenda shows the proposed changes to the budget. This
item was discussed at and deferred from the October 26, 2015 Board Meeting.
307 - Westshores Water
System - Reservoirs Capital Project
Amended reservoir project. Addition of second reservoir. Increase in costs from
$318k to $848k. Currently funding is coming from reserves. Staff will be
reviewing the possible use of Community Works Funding during the 2016 Budget
process. Staff will also be seeking approval at the December 7th meeting to
proceed with the project in Q1 of 2016 in order to bundle area water projects to
try to gain economies of scale and attract competitive bids and potential
savings.
RECOMMENDATION:
THAT the Regional District of Central Okanagan 2015 - 2019 Financial Plan
Amending Bylaw 1XXX, 2015 be given 1st, 2nd, 3rd reading and adopted.
-------------------------------
November 12, 2015 audio of entire RDCO Board meeting - .mp3 (96.4 MB)
November 12, 2015 audio of RDCO Board meeting only about Item
5.2 Regulations Bylaw And RDCO Water System Fees And Charges
Bylaws - .wma (2.42 MB)
November 12, 2015 audio of RDCO Board meeting only about Item
5.2 Regulations Bylaw And RDCO Water System Fees And Charges
Bylaws - just Director Carson asking why all Directors are
voting and CAO Brian Reardon's reply - .wma (1.26 MB)
November 12, 2015 audio of RDCO Board meeting only about Item
5.2A Water Systems Regulations Bylaw No 1370 - .wma (5.42 MB)
November 12, 2015 audio of RDCO Board meeting only about Item
7.1 2015 2019 Financial Plan Amending Bylaw - .wma (4.43 MB)
|
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November 12, 2015 Regional District of Central Okanagan Regular
Board Meeting Minutes
5.2 Regulations Bylaw and Water System Fees and Charges
Bylaws for Regional District Owned Water Systems - Central Okanagan East and
Central Okanagan West
Staff report dated November 4, 2015 outlined that first
reading was provided at the Board's October 26th meeting so as to provide the
Directors with additional time to review the consider the proposed water bylaws.
The question on who
votes on the bylaws was raised. The Administrator stated as per the Local
Government Act Section 791 (11), when "only one director would be entitled to
vote, each director who is present (a) is entitled to vote, and (b) has one
vote."
Director Carson requested a copy of the legal opinion which staff will provide.
a) RDCO Water Systems Regulations Bylaw No. 1370, 2nd and
3rd readings and Adoption (All Directors - Unweighted Vote)
BAKER/STACK
THAT RDCO Water Systems Regulations Bylaw No. 1370 be given second and third
readings and adopted.
CARRIED (Opposed: Carson/Hanson)
===============
7. FINANCIAL SERVICES
7.1 RDCO 2015 - 2019 Financial Plan Amending Bylaw No.
1380, 1st, 2nd and 3rd reading and Adoption (All Directors - Weighted Vote)
Staff report dated October 27, 2015 outlined the amendment
required to fund the Westshores Water System - Reservoirs Capital Project. The
addition of a second reservoir will increase costs from the projected $318k to
$848K, funding coming from reserves. Staff will be reviewing the possible use of
Community Works Funding in 2016 to reduce costs for this project.
The reservoirs have always been on the 20-year asset
renewal plan. The design dollars have been able to be stretched because there is
a significant project in Westshore. Staff believes the cost of the second
reservoir will be reduced by
including it in the proposed larger project underway in 2016.
BAKER/STACK
THAT RDCO 2015-2019 Financial Plan Amending Bylaw No. 1380,2015 be given first,
second and third readings and adopted.
CARRIED (Opposed Carson/Hanson)
-------------------------------
November 12, 2015 audio of entire RDCO Board meeting - .mp3 (96.4 MB)
November 12, 2015 audio of RDCO Board meeting only about Item
5.2 Regulations Bylaw And RDCO Water System Fees And Charges
Bylaws - .wma (2.42 MB)
November 12, 2015 audio of RDCO Board meeting only about Item
5.2 Regulations Bylaw And RDCO Water System Fees And Charges
Bylaws - just Director Carson asking why all Directors are
voting and CAO Brian Reardon's reply - .wma (1.26 MB)
November 12, 2015 audio of RDCO Board meeting only about Item
5.2A Water Systems Regulations Bylaw No 1370 - .wma (5.42 MB)
November 12, 2015 audio of RDCO Board meeting only about Item
7.1 2015 2019 Financial Plan Amending Bylaw - .wma (4.43 MB)
|
RDCO Water Rate Calculator
WATER SYSTEM
DISCONNECTION FEES ARE HUGE STARTING JAN 1, 2016
If you are going to
disconnect from the water system, you better do it before Jan 1,
2016 or its going to cost you big time with this new water system
bylaw below. You have to send your notice of disconnection by
way of a letter.
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October 26, 2015 Highlights of the Regional District of Central Okanagan Regular
Board Meeting
Proposed Water Rates and System Bylaws
The Regional Board has given first reading to individual bylaws for each of its
six water systems and proposed increases for basic fees and consumption rates.
Water customers provided feedback on the new rates during open houses last
spring. The new rates, if approved,
would take effect January 1st
and are designed to encourage conservation and be more equitable for low and
medium water users. They will also generate sufficient revenues to cover the
full operating costs of providing service and will help keep each system
financially sustainable.
New Westshore Water Reservoirs Proposed
The Regional Board has received a report proposing a capital budget increase to
allow construction of two new replacement reservoirs for the Westshore water
system. The new reservoirs would be easier to maintain while ensuring fire flows
and peak flow capacity. By constructing both reservoirs at the same time as the
Killiney Beach water system upgrade project is done, the project size and value
will be maximized and should result in more competitive pricing and possible
cost savings. Community Works Funding will be considered for this project in
2016.
-------------------------------
October 26, 2015 audio of entire RDCO Board meeting - .mp3 (385 MB)
October 26, 2015 audio of RDCO Board meeting only about Item 6.5
Regulations Bylaw And Water System Fees And Charges Bylaws and
Item 6.5A RDCO Water Systems Regulations Bylaw - .wma (25.9 MB)
October 26, 2015 audio of RDCO Board meeting only about Item
6.5B RDCO Water Systems Fees And Charges Bylaws - .wma (1.01 MB)
October 26, 2015 audio of RDCO Board meeting only about Item 6.8
Westshore Water System Reservoir Capital Project - .wma (6.06 MB)
October 26, 2015 audio of RDCO Board meeting only about Item 7.1
RDCO 2015 2019 Financial Plan Amending Bylaw - .wma (4.74 MB)
October 26, 2015 audio of RDCO Board meeting only about Item 7.2
Information Report Q3 Purchase Commitments - .wma (774 KB)
October 26, 2015 audio of RDCO
Board meeting only about Item 7.6 2016 2020 Financial Plan
Request Items For Preliminary Discussion - .wma (6.32 MB)
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October 26, 2015 Regional District of Central Okanagan Regular
Board Meeting Agenda
Item 6.5 Regulations Bylaw And Water System Fees And Charges
Bylaws
Item 6.5A RDCO Water Systems Regulations Bylaw
Item 6.5B RDCO Water Systems Fees And Charges Bylaws
Item 6.8 Westshore Water System Reservoir Capital Project
Item 7.1 RDCO 2015 2019 Financial Plan Amending Bylaw
Item 7.2 Information Report Q3 Purchase Commitments
Item 7.6 2016 2020 Financial Plan Request Items For Preliminary
Discussion
*Note* Below is only a
snippet, please click links above for entire content.
Item 6.5 Regulations Bylaw And Water System Fees And Charges
Bylaws (page 5)
(click image for a larger copy)
Item 6.5 Regulations Bylaw And Water System Fees And Charges
Bylaws (page 6)
(click image for a larger copy)
Item 6.5 Regulations Bylaw And Water System Fees And
Charges Bylaws (page 9)
Item 6.5A RDCO Water Systems Regulations Bylaw (page 16)
NEW 12 TURN OFF OR DISCONNECTION
12.1 Applications for turning off or disconnecting the supply of water from the
water service connection shall be made in writing to the Regional District and
shall be accompanied by the fee set out in Schedule "A" of this Bylaw. (page 7)
4. Call-Out Service Fees:
a) Water Service turn on or turn off (by appointment only) $150.00
Item 6.8 Westshore Water System Reservoir Capital Project
Purpose: To provide a justification for the Westshore Water System budget
amendment.
Executive Summary:
The Regional District of Central Okanagan 2015 - 2019 Financial Plan currently
identifies $318,000 for reservoir improvements in the Westshore Water System in
2016. Staff is recommending increasing the budget to $848,000 in order to build
two new reservoirs The new reservoirs will replace the two existing reservoirs
that service the entire Westshore Water System.
Item 7.1 RDCO 2015 2019 Financial Plan Amending Bylaw
Purpose: To amend the Regional District of Central Okanagan 2015 - 2019
Financial Plan Bylaw No. 1356, 2015 (original versions attached to report).
Executive Summary:
The Amending Bylaw on the agenda shows the proposed changes to the budget.
301 - Killiney Beach Water System - Capital Project Distribution Improvements
Build Canada Grant of $1,900,666 has been approved. Changed project timing and
costs slightly. Staff will be seeking approval in December to proceed with
project in Q1 of 2016.
307 - Westshores Water System - Reservoirs Capital Project Amended reservoir
project. Addition of second reservoir. Increase in costs from $318k to $848k.
Currently funding is coming from reserves. Staff will be seeking approval in
December to proceed with the project in Q1 of 2016, and will be reviewing the
possible use of Community Works Funding during the 2016 Budget process.
022 - Joe Rich Volunteer Fire Department - Capital Project - Cisterns
Amendment is in accordance with the previous Board approval relating to a report
from Community Services dated July 27, 2015 to use of an additional net $152,000
in Community Works Funding to fund additional costs for the cisterns project.
The project budget has been increased accordingly.
Item 7.2 Information Report Q3 Purchase Commitments
Purpose:
As per section 4.6 of the Purchasing Policy approved on February 9th, 2012, a
written
information report of all purchase commitments exceeding $100,000 shall be
provided to the Board every quarter.
Background:
Those purchase commitments exceeding $100,000 made during 3Q 2015 were as
follows:
Design & Engineering for Killiney Beach & Westshore Estates Water Systems (Rem
R15-230) - Contract Awarded to Agua Consulting Inc. - $140,123
Item 7.6 2016 2020 Financial Plan Request Items For
Preliminary Discussion
Environmental Services:
Vehicle Operations
- Review replacement and option for Service Truck $150k (capital reserves, 5
year financing for approx. $70k, sale of old vehicle $20k)
Water Systems:
Operating: Implementation of proposed new fee bylaws. Increased transfers to
reserves.
Capital:
- 301 - Killiney Beach: Capital $2.8M Distribution System Improvement
includes Grant Funding
- 303 - Falcon Ridge: Capital carry all unused $'s forward from 2015
additional $93k Gas Tax
Funding
pending board approval, new reservoir construction in 2017 $530k
- 307 - Westshore: Capital: $800k for Distribution System Improvement,
using reserves
Capital Projects - funded by Electoral Area Central Okanagan
West Gas Tax Funds, transfers to capital and reserves.
• Fintry Community Parks - Park Infrastructure Installation (table, swim float)
boat launch area markers, etc.) (Carry Forward from 2015) $15.2k
• Killiney Beach Park - Park Improvements (swim float, picnic table) dog swim
beach trial area, etc.) (Carry Forward from 2015) $15.2k
• Westshore Estates Community Park - Park Improvements (Gazebo/Band Shelter,
Landscaping of Natural Area, etc.) $76.1 k
• Killiney Beach Park - Access Road Improvements $76.2k
• Wilson's Landing - Proposed Community Boat Launch $60.9k
-------------------------------
October 26, 2015 audio of entire RDCO Board meeting - .mp3 (385 MB)
October 26, 2015 audio of RDCO Board meeting only about Item 6.5
Regulations Bylaw And Water System Fees And Charges Bylaws and
Item 6.5A RDCO Water Systems Regulations Bylaw - .wma (25.9 MB)
October 26, 2015 audio of RDCO Board meeting only about Item
6.5B RDCO Water Systems Fees And Charges Bylaws - .wma (1.01 MB)
October 26, 2015 audio of RDCO Board meeting only about Item 6.8
Westshore Water System Reservoir Capital Project - .wma (6.06 MB)
October 26, 2015 audio of RDCO Board meeting only about Item 7.1
RDCO 2015 2019 Financial Plan Amending Bylaw - .wma (4.74 MB)
October 26, 2015 audio of RDCO Board meeting only about Item 7.2
Information Report Q3 Purchase Commitments - .wma (774 KB)
October 26, 2015 audio of RDCO
Board meeting only about Item 7.6 2016 2020 Financial Plan
Request Items For Preliminary Discussion - .wma (6.32 MB)
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October 26, 2015 Regional District of Central Okanagan Regular
Board Meeting Minutes
Environmental
6.5 Regulations Bylaw and Water System Fees and
Charges Bylaws for Regional District Owned Water Systems - Central Okanagan East
and Central Okanagan West
Staff report dated October 19, 2015 outlined the changes
proposed to the six water systems in the two electoral areas. Open houses were
held earlier in the year to inform area residents of the proposed changes-the
Open Houses were well attended. One regulatory and six individual water system
bylaws have been developed. Staff noted that there are separate fee structures
for each water system.
Staff provided an overview of why the rates were reviewed
and why they need to increase. Overall, the current operating revenue is not
sufficient to fund operating costs. Each system is financially independent and
must be self sustaining.
Asset renewal was not under review for the current study, only active customers.
The current user fees collected are not meeting the operating costs. In the
past, any shortfall has been made up by the asset renewal and that is not the
intent of asset renewal. This means that undeveloped parcels have been
subsidizing active users.
Objectives of the rate structure review included:
- Financial accountability
o Operation and maintenance costs to be fully funded by users
- Encourage conservation
o Promote conservation and the value of water
- Equitably funded
o Rates should be equitable and defensible
Open houses were well attended in the communities.
Residents had the opportunity to come out and offer comments. The numbers in the
report presented today were presented at the open houses. Staff are recommending
option 3 as it gives the best financial accountability, promotes conservation
and is equitable amongst the customers. It was noted that the rates for Sunset
Ranch and Upper Fintry have been reduced due to new growth since June.
There is a base fee as part of the user fee represented by
80% for fixed costs.
The other 20% is focusing on the consumption side. Since 2010, RDCO is making
every effort to meter to find out what is being used. Staff are seeing a
downward trend in consumption since metering began.
Increasing rates for water is not unique to the Central
Okanagan, many local governments are in the process of raising water rates. BC
Water & Waste Association in 2015 assessed water rates in BC to determine if
rates are recovering full costs of the service. The study showed in BC the
majority of local governments do not generate sufficient revenues from fees to
pay for the full cost of providing services. Half of municipality water rates
need to increase by 125% or more to cover true costs.
In discussion it was noted:
- Conservation can create a disconnect as operating costs remain the same but
revenue may fall due to conservation. Staff have analysed each of the operations
and that is why option 3 is recommended. Option 3 will capture the fixed costs.
Financial risk will be avoided through this rate structure.
- Staff are confident moving forward with this direction and meeting current
upgrades (ie:leakage). Annual reviews will be done.
- There are more vacant parcels contributing to the asset renewal than active
users. Vacant parcels do not contribute to user fees.
- Rates are not unlike other municipal rates.
- Operating costs are what they are and must be met by the users.
- Open houses clearly stated rates were to increase. They were well attended.
- Staff reviewed the consultation process: it has been extensive; all
information presented today was presented through newsletters, justification why
review taking place; development of material explaining justification was put on
website including a rate calculator; after that six open houses were held and
well attended, over 100 participants as well as feedback received; staff
followed up on residents who had more questions.
- Concern noted that asset renewal was used to cover
operating costs. That is the exact reason why rate increases are required.
- Rate increases were done in 2012 but they do not cover the current operating
costs.
- Small water systems are expensive. Each system has to be self-funding.
- Water quality is important to all citizens receiving water. Local governments
have a duty to produce clean, high quality water and that means investment in
systems.
- The CAO provided an overview of the legal opinion received regarding voting on
this matter. Under the Local Government Act if only one director is allowed to
vote, 791 (11) the full Board is required to vote on an issue.
- An option is to give first reading to the bylaws which
would provide the electoral area directors time to continue review of the Board
report.
- The bylaws will come forward for further readings and adoption at the November
12th Board meeting.
a) RDCO Water Systems Regulations Bylaw No. 1370, 2015,
1st reading, 2nd and 3rd readings and Adoption (All Directors -
Unweighted Vote)
FINDLATER/BASRAN
THAT RDCO Water Systems Regulations Bylaw No. 1370, 2015 be given first reading
this 26th day of October 2015.
CARRIED (opposed Carson/Hanson)
b) RDCO Water System Fees and Charges Bylaws, 1st
reading, 2nd and 3rd readings and Adoption (All Directors -
Unweighted Vote)
• Killiney Beach Water System Fees & Charges Bylaw No. 1371
• Falcon Ridge Water System Fees & Charges Bylaw No. 1372
• Sunset Ranch Water System Fees & Charges Bylaw No. 1373
• Dietrich Water System Fees & Charges Bylaw No. 1374
• Westshore Estates Water System Fees & Charges Bylaw No. 1375
• Upper Fintry, Shalal Road, and Valley of the Sun Water System Fees & Charges
Bylaw No. 1376
FINDLATER/BAKER
THAT Killiney Beach Water System Fees & Charges Bylaw No. 1371 be given first
reading this 26th day of October, 2015;
THAT Falcon Ridge Water System Fees & Charges Bylaw No. 1372 be given first
reading this 26th day of October, 2015;
THAT Sunset Ranch Water System Fees & Charges Bylaw No. 1373 be given first
reading this 26th day of October, 2015;
THAT Dietrich Beach Water System Fees & Charges Bylaw No. 1374 be given first
reading this 26th day of October, 2015;
THAT Westshore Estates Water System Fees & Charges Bylaw No. 1375 be given first
reading this 26th day of October, 2015;
THAT Upper Fintry, Shalal Road, and Valley of the Sun Water System Fees &
Charges Bylaw No. 1376 be given first reading this 26th day of October, 2015;
CARRIED (opposed Carson/Hanson)
=================
6.8 Westshore Water System - Reservoir Capital
Project (All Directors Unweighted Vote)
Staff report dated October 19, 2015 outlined the background
for increasing the Westshore Water System budget in order to building two new
reservoirs. The new reservoirs will replace the two existing reservoirs that
service the entire Westshore Water System. The current reservoirs are not able
to be properly maintained and cleaned, corrosion ofthe construction material is
thought to be negatively impacting water quality and leakage. New reservoirs
will also ensure fire flow and peak capacity is met. The increase in project
scope and budget will take advantage of the economies of scale from combining
the Westshore reservoirs project with the improvement of the Killiney Beach
Water System.
In 2015, it was originally anticipated to complete work on
one reservoir. Staff noted it has been a struggle getting contractors to bid on
small rural contracts.
Staff anticipate moving forward with projects such as this early in the year may
increase the number of bids received. It is anticipated the increase in scope
will qualify for water improvement community works grants. At this time staff
need
to be assured the Board will support the project in order to move forward in Q1
in 2016.
BAKER/OPHUS
THAT the Regional Board receive the Westshore Water System - Reservoir Capital
Project report for information.
CARRIED Unanimously
=======================
7. FINANCIAL & ADMINISTRATIVE SERVICES
7.1 RDCO 2015 - 2019 Financial Plan Amending Bylaw
No. 1379, 1st, 2nd and 3rd readings and Adoption (All Directors - Weighted Vote)
Staff report dated October 16, 2015 outlined the amendments
to the 2015-2019 Financial Plan including:
• Change in project timing and costs - Killiney Beach Water System
• Amended reservoir project costs - Westshore Water System
• Addition of funds for the Joe Rich Fire Department Cisterns project
o The overall project was approved in July, but the budget amendment was not
done at that time. The plan is to complete
the project in Q1 2016.
Director Carson requested further time to consider the amendment to 307
Westshore Water System; therefore, it was agreed by consensus to remove that
amendment from the proposed bylaw. Staff will provide further information on the
benefits of the project to the Director and a further budget amendment will be
brought forward to the November 12th Board meeting.
BAKER/FORTIN
THAT Regional District of Central Okanagan 2015 - 2019 Financial Plan Amending
Bylaw No. 1379, as amended removing 307-Westshore Water System, be given first,
second and third readings and adopted.
CARRIED Unanimously
========================
7.2 Information Report- Purchase Commitments
>$100,000 during 3Q 2015 (All Directors - Unweighted Vote)
Staff report dated October 13, 2015 outlined as per the
Purchasing Policy, the purchase commitments greater than $100,000 during the
third quarter of 2015.
BASRAN/BAKER
THAT the Regional Board, as per section 4.6 of the RDCO Purchasing Policy,
receive for information the report on the purchase commitments which exceeded
$100,000 made during the third quarter, ending September 30, 2015.
CARRIED Unanimously
==================
7.6 2016 - 2020 Financial Plan Request Items for
Preliminary Discussion - For Information Only (All Directors - Unweighted Vote)
Staff report dated October 13, 2015 provided a preview of
significant items and estimates for possible inclusion in the 2016-2020
Financial Plan. This is provided at this time for information and further
direction, if required.
Staff is aiming for little to no requisition increases in the 2016 budget. This
will be balanced with building reserves and sustainable asset management. Of
note, most capital projects are funded through reserves.
The review of the fire prevention service will come forward
Nov 12th
Regional Parks - there is a proposed increase in the number of operating
projects. The whole picture needs to be looked at when surpluses or deficits are
calculated. Putting dollars in reserves last year had a tax impact. There are
staff increases proposed.
Okanagan Regional Library - projected cost reductions. The
Library Board is reviewing percentage increases for electoral areas and WFN. A
Board decision is likely in November. Their proposal is to use the population
figures for the RDCO, not BC Statistics which are shown to be unfair.
BASRAN/DEHART
THAT the update on the 2016-2020 Financial Plan request items be received for
information.
CARRIED Unanimously
-------------------------------
October 26, 2015 audio of entire RDCO Board meeting - .mp3 (385 MB)
October 26, 2015 audio of RDCO Board meeting only about Item 6.5
Regulations Bylaw And Water System Fees And Charges Bylaws and
Item 6.5A RDCO Water Systems Regulations Bylaw - .wma (25.9 MB)
October 26, 2015 audio of RDCO Board meeting only about Item
6.5B RDCO Water Systems Fees And Charges Bylaws - .wma (1.01 MB)
October 26, 2015 audio of RDCO Board meeting only about Item 6.8
Westshore Water System Reservoir Capital Project - .wma (6.06 MB)
October 26, 2015 audio of RDCO Board meeting only about Item 7.1
RDCO 2015 2019 Financial Plan Amending Bylaw - .wma (4.74 MB)
October 26, 2015 audio of RDCO Board meeting only about Item 7.2
Information Report Q3 Purchase Commitments - .wma (774 KB)
October 26, 2015 audio of RDCO
Board meeting only about Item 7.6 2016 2020 Financial Plan
Request Items For Preliminary Discussion - .wma (6.32 MB)
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RDCO Water Rate Calculator
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October 26, 2015 Highlights of the Regional District of Central Okanagan Regular
Board Meeting 2016 – 2020 Budget Timeline
/ Public Input
The Regional Board has received a report outlining the timeline for
consideration and discussion on the proposed 2016 – 2020 Financial Plan. Two
additional opportunities for public comment and feedback have been added to the
process. The first will take place February 25th during the Governance and
Services Committee Preliminary First Draft Budget Review. The second opportunity
to hear from the public takes place during the March 10th Governance and
Services Committee meeting. The final opportunity for public input will be
provided during the March 31st Board meeting for final consideration and
adoption of the budget bylaw.
Age-friendly Grant Application Supported
The Regional Board supports an application from the Parks Services department to
the Union of BC Municipalities (UBCM) Age-friendly Community Planning and
Project Grant program. If approved, the $20,000 grant request will be used by
RDCO Parks to manage and promote age-friendly hiking and walking opportunities
in Regional Parks.
-------------------------------
October 26, 2015 audio of entire RDCO Board meeting - .mp3 (385 MB)
October 26, 2015 audio of RDCO Board meeting only about Item 6.8
Westshore Water System Reservoir Capital Project - .wma (6.06 MB)
October 26, 2015 audio of RDCO Board meeting only about Item 7.1
RDCO 2015 2019 Financial Plan Amending Bylaw - .wma (4.74 MB)
October 26, 2015 audio of RDCO Board meeting only about Item 7.2
Information Report Q3 Purchase Commitments - .wma (774 KB)
October 26, 2015 audio of RDCO
Board meeting only about Item 7.3 RDCO Audit And Financial
Statements Review - .wma (1.41 MB)
October 26, 2015 audio of RDCO
Board meeting only about Item 7.4 Updated Financial Signing
Authorities And Authorizations Policy - .wma (1.45 MB)
October 26, 2015 audio of RDCO
Board meeting only about Item 7.5 2016 2020 Budget Process
Timeline Information Report - .wma (1.53 MB)
October 26, 2015 audio of RDCO
Board meeting only about Item 7.6 2016 2020 Financial Plan
Request Items For Preliminary Discussion - .wma (6.32 MB)
October 26, 2015 audio of RDCO
Board meeting only about Item 8.1 RDCO UBCM Age Friendly
Community Planning And Project Grant - .wma (657 KB)
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October 26, 2015 Regional District of Central Okanagan Regular
Board Meeting Agenda
Item 6.8 Westshore Water System Reservoir Capital Project
Item 7.1 RDCO 2015 2019 Financial Plan Amending Bylaw
Item 7.2 Information Report Q3 Purchase Commitments
Item 7.3 RDCO Audit And Financial Statements Review
Item 7.4 Updated Financial Signing Authorities And
Authorizations Policy
Item 7.5 2016 2020 Budget Process Timeline Information Report
Item 7.6 2016 2020 Financial Plan Request Items For Preliminary
Discussion
*Note* Below is only a
snippet, please click links above for entire content.
Item 7.6 2016 2020 Financial Plan Request Items For Preliminary
Discussion
111 -- Electoral Area Planning:
New Planning Services Agreements take effect on January 1, 2016.
Of note: 4 member municipalities paid for full participation in
Electoral Area Planning in 2015. This arrangement will change to
partial participation over the next 5 years with a substantial
reduction to the amount requisitioned from each municipality for
each of the 5 years. This will result in a significant tax
increase to Electoral Area residents in 2016. This has been
conveyed to the Board during preparation and endorsement of the
Planning Services Agreements'
| |
2015 |
2016 Estimate |
| Kelowna |
299,256 |
151,334 |
| Peachland |
11,994 |
2,744 |
| Lake Country |
27,141 |
4,082 |
| West Kelowna |
68,083 |
33,578 |
|
EA COW* |
8,544 |
177,538 |
|
EA COE* |
7,680 |
53,422 |
| Total |
422,698 |
422,698 |
*Note:
3,390 Parcels in EA COW, 2,921 Unfringed.
1,879 Parcels in EA COE 2 Unfringed. |
- Review and update of the Rural
Westside OCP: Estimated cost of $30,000 - $40,000
- Legal: Increase budget beyond current $30,000. Estimate to be
determined.
- Capital: Vehicle purchase (use Equip. Replacement Reserves)
$30k
Item 7.5 2016 2020 Budget Process Timeline Information Report
Executive Summary:
Significant Dates:
• October 26 Board Meeting: Presentation of anticipated major
items and changes to 2016 budget.
• December 7 Board Meeting: Report requesting pre-approval of Q1
projects for carryovers from 2015 and urgent new 2016 projects.
• February 11 G&S: Grant in Aid Discussion
• February 25 G&S: Preliminary First Draft Budget Review and
Public Input Opportunity
(with 2015 known surpluses/deficits and tax impacts).
• March 10 G&S: 2nd Budget Review and Public Input Opportunity
(incorporation of changes and recalculations based on prior
meeting).
• March 31 Board Meeting: 3rd Budget Review and Public Input
Opportunity. Final Budget Approval (incorporation of changes and
recalculations based on prior meeting).
• April 10: Submit Requisitions to Municipalities and Province
(recalculated with BCAA Completed Roll).
-------------------------------
October 26, 2015 audio of entire RDCO Board meeting - .mp3 (385 MB)
October 26, 2015 audio of RDCO Board meeting only about Item 6.8
Westshore Water System Reservoir Capital Project - .wma (6.06 MB)
October 26, 2015 audio of RDCO Board meeting only about Item 7.1
RDCO 2015 2019 Financial Plan Amending Bylaw - .wma (4.74 MB)
October 26, 2015 audio of RDCO Board meeting only about Item 7.2
Information Report Q3 Purchase Commitments - .wma (774 KB)
October 26, 2015 audio of RDCO
Board meeting only about Item 7.3 RDCO Audit And Financial
Statements Review - .wma (1.41 MB)
October 26, 2015 audio of RDCO
Board meeting only about Item 7.4 Updated Financial Signing
Authorities And Authorizations Policy - .wma (1.45 MB)
October 26, 2015 audio of RDCO
Board meeting only about Item 7.5 2016 2020 Budget Process
Timeline Information Report - .wma (1.53 MB)
October 26, 2015 audio of RDCO
Board meeting only about Item 7.6 2016 2020 Financial Plan
Request Items For Preliminary Discussion - .wma (6.32 MB)
October 26, 2015 audio of RDCO
Board meeting only about Item 8.1 RDCO UBCM Age Friendly
Community Planning And Project Grant - .wma (657 KB)
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October 26, 2015 Regional District of Central Okanagan Regular
Board Meeting Minutes
6.8 Westshore Water System - Reservoir Capital
Project (All Directors Unweighted Vote)
Staff report dated October 19, 2015 outlined the background
for increasing the Westshore Water System budget in order to building two new
reservoirs. The new reservoirs will replace the two existing reservoirs that
service the entire Westshore Water System. The current reservoirs are not able
to be properly maintained and cleaned, corrosion ofthe construction material is
thought to be negatively impacting water quality and leakage. New reservoirs
will also ensure fire flow and peak capacity is met. The increase in project
scope and budget will take advantage of the economies of scale from combining
the Westshore reservoirs project with the improvement of the Killiney Beach
Water System.
In 2015, it was originally anticipated to complete work on
one reservoir. Staff noted it has been a struggle getting contractors to bid on
small rural contracts.
Staff anticipate moving forward with projects such as this early in the year may
increase the number of bids received. It is anticipated the increase in scope
will qualify for water improvement community works grants. At this time staff
need
to be assured the Board will support the project in order to move forward in Q1
in 2016.
BAKER/OPHUS
THAT the Regional Board receive the Westshore Water System - Reservoir Capital
Project report for information.
CARRIED Unanimously
=======================
7. FINANCIAL & ADMINISTRATIVE SERVICES
7.1 RDCO 2015 - 2019 Financial Plan Amending Bylaw
No. 1379, 1st, 2nd and 3rd readings and Adoption (All Directors - Weighted Vote)
Staff report dated October 16, 2015 outlined the amendments
to the 2015-2019 Financial Plan including:
• Change in project timing and costs - Killiney Beach Water System
• Amended reservoir project costs - Westshore Water System
• Addition of funds for the Joe Rich Fire Department Cisterns project
o The overall project was approved in July, but the budget amendment was not
done at that time. The plan is to complete
the project in Q1 2016.
Director Carson requested further time to consider the amendment to 307
Westshore Water System; therefore, it was agreed by consensus to remove that
amendment from the proposed bylaw. Staff will provide further information on the
benefits of the project to the Director and a further budget amendment will be
brought forward to the November 12th Board meeting.
BAKER/FORTIN
THAT Regional District of Central Okanagan 2015 - 2019 Financial Plan Amending
Bylaw No. 1379, as amended removing 307-Westshore Water System, be given first,
second and third readings and adopted.
CARRIED Unanimously
========================
7.2 Information Report- Purchase Commitments
>$100,000 during 3Q 2015 (All Directors - Unweighted Vote)
Staff report dated October 13, 2015 outlined as per the
Purchasing Policy, the purchase commitments greater than $100,000 during the
third quarter of 2015.
BASRAN/BAKER
THAT the Regional Board, as per section 4.6 of the RDCO Purchasing Policy,
receive for information the report on the purchase commitments which exceeded
$100,000 made during the third quarter, ending September 30, 2015.
CARRIED Unanimously
==================
7.3 RDCO Audit and Financial Statements Review (All
Directors - Unweighted Vote)
Staff report dated October 13, 2015 outlined a request to
the Board that going forward the audit and financial statement direction come
directly to the Board rather than the Audit Committee as has been the practice.
In the past, due to
timelines it has been a challenge to have the Audit Committee review the
statements in advance of the Board requirements to approve the statements.
The Board can delegate their authority to the Audit Committee to approve the
statements but the policy currently states the Audit Committee review the
statements first. This creates extra costs to have the auditor report the same
information to the Audit Committee and then to the Board.
OPHUS/FINDLATER
THAT all information with respect to the Audit and Financial Statements come
directly to the Regional Board rather than via the Audit Committee.
CARRIED Unanimously
==================
7.4 Updated Financial Signing Authorities and
Authorizations Policy (All Directors - Unweighted Vote)
Staff report dated September 24, 2015 outlined proposed changes to the financial
signing authorities and authorization policy including:
• Reflect staff titles,
• Document other payment authority processes,
• Add component that addresses electronic fund transfers,
• Limit for cheques/payments requiring Board signature from $10,000 to $25,000
(this limit has not changed in 18 years).
FORTIN/STACK
THAT Regional Board Policy 7.8 - Cheque Signing Policy be repealed;
AND FURTHER THAT the Regional Board approve Policy 7.81 - Financial Signing
Authorities and Authorizations.
CARRIED Unanimously
======================
7.5 2016 - 2020 Budget Process Timeline Report - For
Information Only (All Directors - Unweighted Vote)
Staff report dated October 13, 2015 outlined the budget
process timelines for 2016.
BAKER/GRAY
THAT the report for the 2016-2020 budget process timelines be received for
information.
CARRIED Unanimously
======================
7.6 2016 - 2020 Financial Plan Request Items for
Preliminary Discussion - For Information Only (All Directors - Unweighted Vote)
Staff report dated October 13, 2015 provided a preview of
significant items and estimates for possible inclusion in the 2016-2020
Financial Plan. This is provided at this time for information and further
direction, if required.
Staff is aiming for little to no requisition increases in the 2016 budget. This
will be balanced with building reserves and sustainable asset management. Of
note, most capital projects are funded through reserves.
The review of the fire prevention service will come forward
Nov 12th
Regional Parks - there is a proposed increase in the number of operating
projects. The whole picture needs to be looked at when surpluses or deficits are
calculated. Putting dollars in reserves last year had a tax impact. There are
staff increases proposed.
Okanagan Regional Library - projected cost reductions. The
Library Board is reviewing percentage increases for electoral areas and WFN. A
Board decision is likely in November. Their proposal is to use the population
figures for the RDCO, not BC Statistics which are shown to be unfair.
BASRAN/DEHART
THAT the update on the 2016-2020 Financial Plan request items be received for
information.
CARRIED Unanimously
================
8. PARKS SERVICES
8.1 2016 UBCM Age-friendly Community Planning &
Project Grant (All Directors - Weighted Vote)
Staff report dated October 19, 2015 outlined the UBCM
Age-friendly Community Planning & Project grant. To continue to improve
information to the public including improvement to signage for users to find and
navigate the regional parks, staff are recommending support for an application
for $20,000 to the Union of BC Municipalities (UBCM).
OPHUS/SIEBEN
THAT the Regional Board approves staff to complete and submit a grant
application to the 2016 UBCM Age-friendly Community Planning & Project Grant
Program for $20,000 of funding towards the completion of a Regional park
Age-friendly
Recreational Access Project.
CARRIED Unanimously
-------------------------------
October 26, 2015 audio of entire RDCO Board meeting - .mp3 (385 MB)
October 26, 2015 audio of RDCO Board meeting only about Item 6.8
Westshore Water System Reservoir Capital Project - .wma (6.06 MB)
October 26, 2015 audio of RDCO Board meeting only about Item 7.1
RDCO 2015 2019 Financial Plan Amending Bylaw - .wma (4.74 MB)
October 26, 2015 audio of RDCO Board meeting only about Item 7.2
Information Report Q3 Purchase Commitments - .wma (774 KB)
October 26, 2015 audio of RDCO
Board meeting only about Item 7.3 RDCO Audit And Financial
Statements Review - .wma (1.41 MB)
October 26, 2015 audio of RDCO
Board meeting only about Item 7.4 Updated Financial Signing
Authorities And Authorizations Policy - .wma (1.45 MB)
October 26, 2015 audio of RDCO
Board meeting only about Item 7.5 2016 2020 Budget Process
Timeline Information Report - .wma (1.53 MB)
October 26, 2015 audio of RDCO
Board meeting only about Item 7.6 2016 2020 Financial Plan
Request Items For Preliminary Discussion - .wma (6.32 MB)
October 26, 2015 audio of RDCO
Board meeting only about Item 8.1 RDCO UBCM Age Friendly
Community Planning And Project Grant - .wma (657 KB)
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July
27, 2015 Regional District of Central Okanagan Regular
Board Meeting Agenda
Item 8.1 Service Area Boundary Amendments Central Okanagan East
Electoral Area
Item 8.2 Community Works Funding Approval Central Okanagan East
Electoral Area
*Note* Below is only a
snippet, please click links above for entire content
Item 8.1 Service Area Boundary Amendments Central Okanagan East
Electoral Area
Purpose:
To amend the boundaries of three service areas and one specified
area in the Central
Okanagan East Electoral Area.
Executive Summary:
The service areas and specified area are located in the
community of Ellison, directly east of and abutting, the
boundary of the City of Kelowna. The mapping revisions are
minor, three areas on the map are pre-empted by City of Kelowna
boundary expansions and a fourth by an in-fill subdivision that
was bisected by a service area boundary line.
The four amendment bylaws will not affect or change the purpose,
intent, fees and charges, or level of service that are currently
in effect for any of the services and are purely a matter of
housekeeping.
RECOMMENDATION:
THAT the Regional Board give 1st, 2nd, and 3rd readings to:
~ Regional District of Central Okanagan Electoral Area "I" Local
Transit Service Area Establishment Amending Bylaw No. 1358, 2015
~ Regional District of Central Okanagan Ellison Fire Protection
Local Service Establishment Amending Bylaw No. 1359, 2015
~ Regional District of Central Okanagan Ellison Community Parks
Specified Area Establishment Amending Bylaw No. 1360, 2015
~ Regional District of Central Okanagan Electoral Area 'I'
Ellison Heritage Community Centre Local Service Area
Establishment Amending Bylaw No. 1361, 2015
=======
Item 8.2 Community Works Funding Approval Central Okanagan East
Electoral Area
Purpose:
To seek authorization from the Board to
utilize the Gas Tax - Community Works Fund.
Executive Summary:
Federal Gas Tax Funds are provided to local governments across
Canada to help fund their local infrastructure needs
The Gas Tax - Community Works Fund additional funding
requirements associated with the Joe Rich water improvement
project is:
• $ 152,000 for Central Okanagan East.
Currently the Gas Tax - Community Works
Fund comprises of:
• $171,534 for Central Okanagan East, with an additional
$165,352 to be received in 2015.
RECOMMENDATION:
THAT the Regional Board authorizes $ 152,000 be approved for
water quality and capacity system improvements in Central
Okanagan East.
-------------------------------
July
27, 2015 audio of entire RDCO Board meeting - .mp3 (147 MB)
July
27, 2015 audio of RDCO Board meeting only about Item 8.1
Service Area Boundary Amendments Central Okanagan East Electoral
Area - .wma (789 KB)
July
27, 2015 audio of RDCO Board meeting only about Item 8.1b
Service Area Boundary Amendments Central Okanagan East Electoral
Area - .wma (229 KB)
July
27, 2015 audio of RDCO Board meeting only about Item 8.1c
Service Area Boundary Amendments Central Okanagan East Electoral
Area - .wma (182 KB)
July
27, 2015 audio of RDCO Board meeting only about Item 8.1d
Service Area Boundary Amendments Central Okanagan East Electoral
Area - .wma (205 KB)
July
27, 2015 audio of RDCO Board meeting only about Item 8.2
Community Works Funding Approval Central Okanagan East Electoral
Area - .wma (3.11 MB)
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July 27, 2015 Regional District of Central Okanagan Regular
Board Meeting Minutes
Minutes of the Board meetings are not usually posted to
RDCO's website until after the following meeting which would be August 24th, 2015. If the minutes are not
posted here yet, you can check
RDCO's website to see if they are posted there yet. If you want a copy
of the minutes before then, contact RDCO who will have a copy of the minutes at
their office within 7 days after you request a copy of the minutes. This
is in accordance to
Local Government Act Procedure Bylaws and Enforcement section 794 (5)
and
Community Charter Other records to which public access must be provided section
97 (2).
-------------------------------
July
27, 2015 audio of entire RDCO Board meeting - .mp3 (147 MB)
July
27, 2015 audio of RDCO Board meeting only about Item 8.1
Service Area Boundary Amendments Central Okanagan East Electoral
Area - .wma (789 KB)
July
27, 2015 audio of RDCO Board meeting only about Item 8.1b
Service Area Boundary Amendments Central Okanagan East Electoral
Area - .wma (229 KB)
July
27, 2015 audio of RDCO Board meeting only about Item 8.1c
Service Area Boundary Amendments Central Okanagan East Electoral
Area - .wma (182 KB)
July
27, 2015 audio of RDCO Board meeting only about Item 8.1d
Service Area Boundary Amendments Central Okanagan East Electoral
Area - .wma (205 KB)
July
27, 2015 audio of RDCO Board meeting only about Item 8.2
Community Works Funding Approval Central Okanagan East Electoral
Area - .wma (3.11 MB)
|
Gas Tax Funding Covers Water
Upgrades
Water System Plan
We’re using $85,000 in Gas Tax funding to pay for the
costs of a plan for the Westshore ($35,000) and the
Killiney Beach ($50,000) water systems that will
complete the assessment and engineering in order to meet
Interior Health’s 4-3-2-1-0 Drinking Water Objective and
improve operations of the systems. Other benefits
include improved water quality and reduced operational
and capital expenses, energy use and associated
greenhouse gas emissions.
Killiney Beach:
- Purchased and installed two Variable-frequency drives
($13,000) to reduce energy costs and use
- Purchased and installed a Sodium Hypochlorite
disinfection system ($10,000) to improve water quality
and air quality
- Split the cost of leak detection equipment with
Westshore system ($3,000 contribution from each system)
to identify underground leaks—saving energy and
operation costs
Westshore:
- Purchased and installed Sodium Hypochorite
disinfection system ($10,000) resulting in improved
water quality and air quality
- Purchased and installed new Supervisory Control and
Data Acquisition (SCADA) communication lines for remote
monitoring of critical system components ($10,000)
Sunset Ranch:
- Variable-frequency drive installed ($10,000) providing
significant energy cost savings
Source
2015 Spring
Water Talk |
|
April 27, 2015 Regional District of Central Okanagan Regular
Board Meeting Minutes
THAT the Regular Board meeting minutes of March 23, 2015 be
adopted as amended;
Pg. 2 - 6.2, second paragraph change 'fire protection
services' to 'fire prevention services'
Pg, 9 - 9.1, first paragraph change '$233,907 for Central
Okanagan West' to $233,907 for Central Okanagan East'.
AND THAT the Special Board meeting minutes of March 27,2015 be adopted;
AND FURTHER THAT the Public Hearing minutes be received.
CARRIED Unanimously
-------------------------------
April 27, 2015 audio of entire RDCO Board meeting - .mp3 (23 MB)
April 27, 2015 audio of RDCO Board meeting only about correction
to Minutes about Item 9.1 Proposed 2015 Gas Tax Community Works
Fund Projects - .wma (2.08 MB)
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March 23, 2015 Regional District of Central Okanagan Regular
Board Meeting Agenda
Item 9.1 Proposed 2015 Gas Tax Community Works Fund Projects
*Note* Below is only a snippet, please
click link above for entire content
SUBJECT: Proposed 2015 Gas Tax - Community Works Fund
Projects
Purpose:
To seek authorization from the Board to utilize the Gas Tax - Community Works
Funds.
Executive Summary:
Federal Gas Tax Funds are provided to local governments across Canada to assist
in funding local infrastructure needs. Project eligibility categories have been
expanded in 2014. Projects described in the attached proposal are eligible for
funding through the Gas Tax - Community Works Fund providing important
infrastructure improvements for electoral area residents.
The funding requests for the Gas Tax - Community Works Fund for the proposed
projects in both the East and West Electoral Areas are as follows:
• $226,950 for Central Okanagan West
• $233,907 for Central Okanagan East
The current uncommitted and estimated 2015 Funding for Gas Tax - Community Works
Funds available for new projects for the East and West Electoral Areas are as
follows:
• $1,050,213 for Central Okanagan West
• $336,685 for Central Okanagan East
RECOMMENDATION:
THAT the Regional Board authorize the use of $460,857 of Gas Tax - Community
Works Funds to complete the proposed projects listed in the attached project
plan and as reflected in the 5 Year, 2015-2019 Financial Plan.
========
CENTRAL OKANAGAN WEST ELECTORAL AREA GAS TAX - COMMUNITY
WORKS FUND PROPOSED PROJECTS
1) North Westside Fire Department (Community Services) Page
4
• Construct a washroom in the existing Fire Hall 102 to include sink, shower and
water closet to meet WorkSafe and Interior Health requirement.
o Estimated cost - $30,000
• Facility Assessment of both Fire Halls. This would ensure infrastructure asset
management.
o Estimated cost - $3,500
• Total Estimated 2015 Project Cost North Westside Fire $33,500
2) Wilson's Landing Fire Department (Community Services)
• LED Lighting upgrades to embrace energy efficiency.
o Estimated cost - $5,000
• Replace current hot water tank with an on demand system. This will be energy
efficient cost effect.
o Estimated cost - $4,000
• Facility Assessment of the Fire Hall. This would ensure infrastructure asset
management.
o Estimated cost - $1,500
• Total Estimated 2015 Project Cost Wilson's Landing Fire $10,500
3) Killiney Beach Water System (Community Services)
• Design and engineering for system improvements including pipe improvements,
reservoir expansion, and new pressure reducing valve station.
• Total Estimated 2015 Project Cost Killiney Beach Water $50,000
4) Trepanier Water System (Community Services)
• New water filtration equipment. This equipment is important at maintaining
good drinking water quality.
• Total Estimated 2015 Project Cost Trepanier Water $2,500
5) Westshore Water System (Community Services)
• Design and Engineering of new upper reservoir. The existing upper reservoir
has reached its life expectancy and presents a risk to water quality and service
reliability:
• Total Estimated 2015 Project Cost Westshore Water $50,000
6) West Electoral Area - Lifecycle Planning (Community
Services)
• Central Okanagan West Electoral Areas share in the purchase of software for
tracking and assessing facilities and infrastructure lifecycle planning.
• Total Estimated 2015 Project Cost Lifecycle Planning $1,850
7) Fintry Community Parks (Parks Services)
• Park infrastructure upgrades and installations (tables, benches, swimming
floats, etc.).
• Total Estimated 2015 Project Cost Fintry Parks $30,000
8) Westshore Estates Community Park (Parks Services)
• Park electrical service installation.
o Estimated cost - $20,000
• Park infrastructure upgrades and installations (water fountain, picnic tables,
etc.).
o Estimated cost - $12,000
• Total Estimated 2015 Project Cost Westshore Park $32,000
9) Killiney Beach Park (Parks Services)
• Park infrastructure upgrades and installations (picnic tables, benches,
swimming floats, etc.).
• Total Estimated 2015 Project Cost Killiney Park $15,000
10) Westside Community Park (Parks Services)
• Facility assessment of parks infrastructure.
• Total Estimated 2015 Project Cost Westside Parks $1,600
Total Westside Electoral Area Proposed
Gas Tax Project Cost $226,950
-------------------------------
March 23, 2015 audio of entire RDCO Board meeting
- .mp3 (19.5 MB)
March 23, 2015 audio of RDCO
Board meeting only about Item 9.1 Proposed 2015 Gas Tax
Community Works Fund Projects
- .wma (4.24 MB)
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March 23, 2015 Regional District of Central Okanagan Regular
Board Meeting Minutes
9. PARKS SERVICES
9.1 Proposed 2015 Gas Tax Community Works Fund Projects
(All Directors Unweighted Vote)
Staff report dated March 11, 2015 outlined the proposal to
Gas Tax-Community Works Fund for proposed projects in the electoral areas:
$226,950 for Central Okanagan West and $233,907 for Central Okanagan East.
The question was raised what renovation is planned for the
Ellison Heritage Community Hall? Staff is working with the Ellison Parks &
Recreation Society to look at upgrades to the lower level. What is the process
to develop the list of priorities--are these the most urgently needed projects?
Staff went through the priority list and discussed with the electoral area
directors. Water systems have been discussed and will continue to be in the
future. What is a facility assessment? It includes an asset inventory of all
infrastructure the RDCO owns, a portion of the work is apportioned to the
electoral areas for the assets in their areas. Finance noted this is a condition
assessment inventory.
HANSON/FORTIN
THAT the Regional Board authorize the use of $460,857 of Gas Tax - Community
Works Funds to complete the proposed projects listed in the project plan, dated
March 11,2015 and as reflected in the 5-Year, 2015-2019 Financial Plan.
CARRIED Unanimously
==================
THAT the Regular Board meeting minutes of March 23, 2015 be adopted as amended;
Pg. 2 - 6.2, second paragraph change 'fire protection
services' to 'fire prevention services'
Pg, 9 - 9.1, first paragraph change '$233,907 for Central
Okanagan West' to $233,907 for Central Okanagan East'.
AND THAT the Special Board meeting minutes of March 27,2015 be adopted;
AND FURTHER THAT the Public Hearing minutes be received.
CARRIED Unanimously
-------------------------------
March 23, 2015 audio of entire RDCO Board meeting
- .mp3 (19.5 MB)
March 23, 2015 audio of RDCO
Board meeting only about Item 9.1 Proposed 2015 Gas Tax
Community Works Fund Projects
- .wma (4.24 MB)
|
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March 23, 2015 Regional District of Central Okanagan Regular
Board Meeting Agenda
Item 10.1 Application To Strategic Priorities Fund Capacity
Building
Item 10.2 Transit Fare Increase
*Note* Below is only a
snippet, please click links above for entire content
SUBJECT: Application to Strategic Priorities Fund -
Capacity Building
Purpose: To seek Board approval to make an application for
Strategic Priorities Funding under the Capacity Building Stream for a Regional
Strategic Transportation Plan.
Executive Summary:
The Strategic Priorities Fund (SPF) program was launched in December 2014. This
funding program has a 'Capital Infrastructure Projects' and 'Capacity Building'
stream that provides access to 'pooled' Gas Tax funding for communities outside
of the Lower Mainland on an application basis. Each local government is allowed
up to two capital and one capacity building applications per year.
As a member of the Sustainable Transportation Partnership
of the Central Okanagan (STPCO) Regional District staff have identified the
Regional Strategic Transportation Plan as a key project with regional
significance and hereby nominate it, on behalf of the STPCO partners as our
'Capacity Building Project' under the SPF Program for 2015.
One of the specific objectives set out in the MOU creating
the STPCO was 'to establish region wide unified policies and strategic
transportation plans'. The completion of the Regional Strategic Transportation
Plan will accomplish that objective.
RECOMMENDATION:
THAT the Regional Board approve the 'Capacity Building' application to the Union
of BC Municipalities' Strategic Priorities Fund for six hundred thousand dollars
($600,000) for funding the Regional Strategic Transportation Plan.
================
SUBJECT: Transit Fares Changes
Purpose: To seek Board approval to increase Transit fares
in accordance with Appendix 3 attached to this report.
Executive Summary:
The Regional District is a municipal partner in the Kelowna Regional Transit
System and operates a small conventional service in the Ellison Area of Central
Okanagan East that is limited to 2 trips per day, Monday to Saturday. This
service is a small part of a much larger Tier 1 Transit System that is
administered through the City of Kelowna.
One of the responsibilities we have as a municipal partner
in the Kelowna Regional Transit System is participating in the development of,
and where in agreement, approving changes to fares. The need to increase transit
fares was presented to the STPCO CAO Committee who supports the proposed
increases as outlined in Appendix 3 attached to this report. These fare changes
do three things:
1. Standardizes the payment and collection of cash fares
and encourages the use of discounted monthly passes and ticket packages;
2. Supports the Board approved principle of achieving a 30% cost recovery for
transit services;
3. Allows for continued capital investment and service improvements in the
system.
The last fare increase was in 2012 and there have been
significant improvements to transit service and the supporting infrastructure
since that time. The general fare increases will go into effect September 1,2015
to coordinate with transit service changes for the fall and winter. The increase
for UBCO (UPass) is subject to a student referendum and if it is approved, will
take effect September 1, 2016.
RECOMMENDATION:
THAT the Board approve a fare change, as detailed in Appendix 3 attached to this
report with an effective date of September 1st, 2015 and subject to student
referendum approval, a UPASS increase effective September 1st, 2016.
-------------------------------
March 23, 2015 audio of entire RDCO Board meeting
- .mp3 (19.5 MB)
March 23, 2015 audio of RDCO
Board meeting only about Item 10.1 Application To Strategic
Priorities Fund Capacity Building
- .wma (1.83 MB)
March 23, 2015 audio of RDCO
Board meeting only about Item
10.2 Transit Fare Increase
- .wma (2.05 MB)
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March 23, 2015 Regional District of Central Okanagan Regular
Board Meeting Minutes
10. NEW BUSINESS
10.1 Application to Strategic Priorities Fund - Capacity
Building (All Directors Unweighted Vote)
Staff report dated March 17, 2015 outlined a request for
Board support to make an application for Strategic Priorities Fund grant under
the capacity building stream for a regional strategic transportation plan. Each
local government is allowed up to two capital and one capacity building
applications per year. As a member of the Sustainable Transportation Partnership
of the Central Okanagan (STPCO) regional district staff have identified the
regional strategic transportation plan as a key project with regional
significance.
This is phase 2 of the transportation plan. If funding is
not received what happens to the plan? Ron Westlake, City of Kelowna
Transportation Manager, was in attendance and noted there may be other grant
opportunities but if funds
are not received then plans will need to be scaled back.
BAKER/OPHUS
THAT the Regional Board approve the 'Capacity Building' application to the Union
of BC Municipalities Strategic Priorities Fund for six hundred thousand dollars
($600,000) for funding the Regional Strategic Transportation Plan.
CARRIED Unanimously
===============
10.2 Transit Fare Increase (All Directors - Unweighted
Vote)
Staff report dated March 17, 2015 outlined that the
Regional District is a municipal partner in the Kelowna Regional Transit System
and operates a small conventional service in the Ellison Area of the Central
Okanagan east that is limited to 2 trips per day-Monday thru Saturday. This
service is a small part of the transit system administered through the City of
Kelowna.
The other municipal partners have approved a fare increase
to go into effect September 1, 2015. It was noted that the increase for the UBCO
(UPass) is subject to a student referendum and if approved, will take effect
September 1, 2016.
It was noted that the system is striving to get a 30% recovery. Today recovery
is running at 26-27%. Transit staff will continue to look at fare increases in
the future to recover costs and various fares levels particularly 'cash' fares.
More
transit users are using monthly passes. It was noted that although the cost to
ride the bus will be $2.50, it actually costs the system $9.00 per transit
ride-that is how much subsidy is being provided to the service.
FORTIN/SINGH
THAT the Regional Board approve a fare change, as detailed in Appendix 3 (City
of Kelowna report to Council) with an effective date of September 1, 2015 and
subject to student referendum approval, a UPASS increase effective September
1,2016.
CARRIED Unanimously
-------------------------------
March 23, 2015 audio of entire RDCO Board meeting
- .mp3 (19.5 MB)
March 23, 2015 audio of RDCO
Board meeting only about Item 10.1 Application To Strategic
Priorities Fund Capacity Building
- .wma (1.83 MB)
March 23, 2015 audio of RDCO
Board meeting only about Item
10.2 Transit Fare Increase
- .wma (2.05 MB)
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March 12, 2015 Regional District of Central Okanagan
Governance and Services Committee Meeting Agenda
Item
5.1 Okanagan Collaborative Conservation Program Biodiversity Conservation
Strategy Update
Item
5.2 Woodhaven Eco Cultural Centre Annual Report
Item
6.1 Okanagan Regional Library Population Numbers For Electoral Area Levy
Item
6.2 Technical Rescue Service Proposal District Of West Kelowna
Item
6.3 Draft 2015 Budget And 2015 2019 Financial Plan
Item
6.3A Budget Piechart And Budgets Summary
Item
6.3B Tax Requisitions And Rates
Item
6.3C Community Services Engineering
Item
6.3D Community Services Waste Management
Item
6.3E Community Services Planning
Item
6.3F Community Services Fire Protection
Item
6.3G Community Services Policing Services
Item
6.3H Community Services Inspections
Item
6.3I Parks Services
Item
6.3J Finance And Administration
Item
6.3K Corporate Services Administration
Item
6.3L Corporate Services Bylaw Enforcement
Item
6.3M Economic Development Commission
Item
6.3N Regional Board
Item
6.4 Quarterly Program Measures Report (no longer missing from RDCO's website)
*Note* below are only a snippets from the documents at the
links above*
Item
6.1 Okanagan Regional Library Population Numbers For Electoral Area Levy
SUBJECT: Population Numbers Used by Okanagan Regional
Library for Electoral Area Levy
Purpose: To provide the Board with background information
with regard to the 27.255% increase in Electoral Area population counts used in
Okanagan Regional Library's (ORL) levy calculation which resulted in a large
increase to the levy. Staff from the ORL will be at the March 12th G&S meeting
to answer any questions the Board may have. It is hoped ORL will agree to
further review the numbers.
Executive Summary:
The ORL allocates its levy to participants over four regional districts based
50% on population and 50% on assessments.
In 2015, the increase in the population counts used for RDCO's Electoral Areas (EAs)
varies disproportionately from all other participants across the four regional
districts. The average population increase for all participants was 1.98%, or
7,013 (see Table 2). The RDCO's electoral area population increase was 27.255% -
from 5,742 to 7,307, a difference of 1,565 people (and is much higher than
Kelowna's increase of 3.633%, which seems unlikely). BCAA growth rates indicate
1.12 - 2.88% in the EA's.
This has resulted in a large levy increase from $291,262 in 2014 to $327,748 in
2015. Of the total increase of $36,486, $30,431 relates to the apportionment
formula which uses population and assessments, and $6,056 relates to a budget
increase.
Population numbers have fluctuated widely over the years, and as a result, it
appears the EA's have likely been paying more than their share of the ORL Levy.
The RDCO disputed these figures in prior years, and it appeared the issue was
resolved in 2014, albeit not retroactively.
Surprisingly, in 2015, the population numbers rose again, along with the levy.
RECOMMENDATION:
THAT the Board request that the ORL review the population numbers now, and for
future calculations.
Table 1 below shows the widely fluctuating population
numbers used to calculate the funding levy to RDCO for the Electoral Areas in
the past. The corresponding tax levies are also shown.
This has caused huge annual tax fluctuations to rural home owners from year to
year, as the service area is small. For example, the increase in taxes to the
average home in Central Okanagan East 2015 is $11.49, and in Central Okanagan
West $6.67.
| Year |
Population |
ORL Levv |
| 2010 |
9,804 |
$345,045 |
| 2011 |
11,284 |
$384,245 |
| 2012 |
11,899 |
$404,395 |
| 2013 |
8,458 |
$340,721 |
| 2014 |
5,742 |
$291,262 |
| 2015 |
7,307 |
$327,748 |
===============
Item
6.2 Technical Rescue Service Proposal District Of West Kelowna
SUBJECT: Technical Rescue Service Proposal- District of
West Kelowna
Purpose: To present a Technical Rescue Service Proposal
from the District of West Kelowna.
Executive Summary:
On April 28th, 2014 the Board approved the following resolution:
"THAT the Regional Board authorize Brian
Reardon, CAO, to enter negotiations with the District of West Kelowna for the
provision of Non-Core Regional Rescue Services on the west side of the W. R.
Bennett Bridge."
Since that time the District of West Kelowna has trained
and equipped its fire department to respond to and provide technical rescue
services within its boundaries. Negotiations for the provision of Non-Core
Regional Rescue Services in Peachland, on Westbank First Nation Lands and in
Central Okanagan West has been ongoing and has recently been completed as
evidenced in the letter from the District of West Kelowna's CAO dated February
25th, 2015.
There are numerous benefits to having a fully trained and
operational regional rescue team on the west side of Okanagan Lake including
faster response times, greater capacity to respond to major events, and avoiding
potential traffic delays on the J.R. Bennett Bridge crossing. I am pleased to
report that this program is supported at the administrative level by the
District of Peachland, Westbank First Nation and the Regional District of
Central Okanagan.
RECOMMENDATION:
THAT the Committee recommend the Board approve funding a second regional rescue
team on the west side of Okanagan Lake starting in 2015;
AND THAT the Committee recommend the Board authorize its signing officers to
enter into a five (5) year agreement with the District of West Kelowna for the
provision of regional rescue services at a 2015 cost of $46,854.32 with annual
increases of 2.5% up to and including 2019.
==================
Item 6.4 Quarterly Program Measures Report
Finance & Administration Services:
003 - Finance (Page 138): Surplus of $247,205 was due to higher than anticipated
administrative recoveries and interest earned. Under expenditures in salaries,
data processing, and temporary borrowing interest also contributed to the
surplus. Finance completed the 2014 budget in a timely fashion and the 2014-2018
Financial Plan was adopted March 28, 2014. The 2013 audits for Regional
District, Hospital District, and contracted Sterile Insect Release Program &
Okanagan Basin Water Board were completed and all received clean Management
Letters from the auditors BOO Canada LLP.
The Regional District has entered into
a ten year Community Works Fund Agreement with the Union of BC Municipalities (UBCM),
which administers the Federal Gas Tax funding program with the Canada and BC
governments. Under the new agreement, the RD is eligible for bi-annual payments
of $320,835 for 2014 and 2015.
Corporate Services:
002 - Administration (Page147): Surplus of $182,037 due to under expenditures
for salaries, training, building repairs & mtce and contract services and higher
than anticipated administrative recovery.
Strategic
Community Investment Funds of $79,415 were received. SCIF funds continue to
minimize tax rate increases by supporting and offsetting general corporate
services administrative costs, and administrative projects which have included
Strategic Planning, orthophoto updates, service reviews, service agreement
reviews, energy efficiencies, building improvements and working toward meeting
economic and climate change targets. 2014 Civic Election
completed, new Board orientation was successful. Fringe Area Planning, 9-1-1 and
Parks Service reviews were completed. Air Quality review is scheduled to be
completed as part of the implementation of a regular service review 5 year
cycle. Regional Emergency Services Oversight Committee review of the Regional
Rescue Service is
complete. Final approval of Amendments to Westbank First Nation (WFN) Agreements
for inclusion in Crime Prevention, Economic Development Commission and Air
Quality Program services was received from WFN. Amended Regional Growth Strategy
Bylaw No. 1336 was adopted June 23, 2014. RCMP Community Policing Office leased
space in Administrative offices main floor effective spring 2014.
Reporting to the Director of Community Services, the Fleet and Facilities
Manager position was fiiled effective September 8, 2014. Alarm System upgrade
for the Administration Building was completed for a cost of $9,815.
Corporate Services:
Gas Tax Funding of $38,000 was approved in 2012 for a review and update of the
Regional Air Quality Management Plan originally released in 2007. Funds in the
amount of $12,000 were also provided from the Ministry of Environment. The Phase
I report was presented February 14, 2014, to the Governance & Services Committee
and Phase II of the update has included an online public engagement and media
campaign. Input generated was reviewed and incorporated in the Phase II report.
For better understanding of the plan,
the Regional Airshed Management Plan
name was changed to Central Okanagan Clean Air Strategy.
Through all the programs and activities of the Air Quality Department and other
Transportation Demand Management Programs, approximately 180 tonnes of
particulate matter and 370 tonnes of Carbon monoxide were not released into the
air in 2014.
-------------------------------
March 12, 2015 audio of entire RDCO Governance and Services Committee meeting
- .mp3 (37.3 MB)
March 12, 2015 audio of RDCO Governance and Services
Committee meeting only about Item 5.1 Okanagan Collaborative Conservation
Program Biodiversity Conservation Strategy Update - .wma (7.11 MB)
March 12, 2015 audio of RDCO Governance and Services
Committee meeting only about Item 5.2 Woodhaven Eco Cultural Centre Annual
Report - .wma (9.97 MB)
March 12, 2015 audio of RDCO Governance and Services
Committee meeting only about Item 6.1 Okanagan Regional Library Population
Numbers For Electoral Area Levy - .wma (16.7 MB)
March 12, 2015 audio of RDCO Governance and Services
Committee meeting only about Item 6.2 Technical Rescue Service Proposal
District Of West Kelowna - .wma (8.52 MB)
March 12, 2015 audio of RDCO Governance and Services
Committee meeting only about Item 6.3 Draft 2015 Budget And 2015 2019
Financial Plan - .wma (17.4 MB)
March 12, 2015 audio of RDCO Governance and Services
Committee meeting only about Item 6.3A Budget Piechart And Budgets Summary - .wma ( MB)
March 12, 2015 audio of RDCO Governance and Services
Committee meeting only about Item 6.3B Tax Requisitions And Rates - .wma ( MB)
March 12, 2015 audio of RDCO Governance and Services
Committee meeting only about Item 6.3C Community Services Engineering - .wma ( MB)
March 12, 2015 audio of RDCO Governance and Services
Committee meeting only about Item 6.3D Community Services Waste Management - .wma ( MB)
March 12, 2015 audio of RDCO Governance and Services
Committee meeting only about Item 6.3E Community Services Planning - .wma ( MB)
March 12, 2015 audio of RDCO Governance and Services
Committee meeting only about Item 6.3F Community Services Fire Protection - .wma ( MB)
March 12, 2015 audio of RDCO Governance and Services
Committee meeting only about Item 6.3G Community Services Policing Services - .wma ( MB)
March 12, 2015 audio of RDCO Governance and Services
Committee meeting only about Item 6.3H Community Services Inspections - .wma ( MB)
March 12, 2015 audio of RDCO Governance and Services
Committee meeting only about Item 6.3I Parks Services - .wma ( MB)
March 12, 2015 audio of RDCO Governance and Services
Committee meeting only about Item 6.3J Finance And Administration - .wma ( MB)
March 12, 2015 audio of RDCO Governance and Services
Committee meeting only about Item 6.3K Corporate Services Administration - .wma ( MB)
March 12, 2015 audio of RDCO Governance and Services
Committee meeting only about Item 6.3L Corporate Services Bylaw Enforcement - .wma ( MB)
March 12, 2015 audio of RDCO Governance and Services
Committee meeting only about Item 6.3M Economic Development Commission - .wma ( MB)
March 12, 2015 audio of RDCO Governance and Services
Committee meeting only about Item 6.3N Regional Board - .wma ( MB)
It is too hard to find each section of the missing links
above so not going to break down the audio into sections for this meeting.
All the audio of this meeting are in the links above and below.
March 12, 2015 audio of RDCO
Governance and Services Committee meeting only about Item 6.4 Quarterly Program
Measures Report being added to the agenda - .wma (279 KB)
March 12, 2015 audio of RDCO
Governance and Services Committee meeting only about Item 6.4 Quarterly Program
Measures Report - .wma (208 KB)
|
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February 23, 2015 Regional District of Central Okanagan Regular
Board Meeting Minutes
7. CORPORATE SERVICES
7.1 2015 Regional Grant in Aid Allocations (All Directors -
Unweighted Vote)
The Directors reviewed the regional grant in aid
applications and provided staff with their allocations. The allocations were
outlined in the report. It was noted that some of the applicants receive grant
funds directly from the municipality therefore they are not eligible to receive
funds through the region's program.
Director Hanson has chosen not to provide grants this year
due to an increase in Central Okanagan East's tax requisition for 2015.
The question was raised whether an applicant's project is viable if all the
funding requested is not received? Agencies often put special projects together
just for the regional grant process. It was noted that an allocation of $200
when the request is for $32,000 would not make a project viable. Directors were
asked to review their draft recommendations to determine if they wish to make
any changes and suggested final review to occur at Wednesday's budget meeting.
It was noted that Kelowna is reviewing whether in the
future the grant funding should be taken in house.
BAKER/FINDLATER
THAT the Regional Board defer the 2015 Grant In Aid allocations to the 2015-2019
Financial Plan deliberations.
CARRIED Unanimously
-------------------------------
February 23, 2015 audio of entire RDCO Board meeting - .mp3 (23.7
MB)
February 23, 2015 audio of RDCO Board meeting only about Item
7.1 Regional Grant In Aid Request Allocations - .wma (4.81 MB)
|
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February 12, 2015 Regional District of Central Okanagan Governance
and Services Committee Meeting Minutes
5.2 Jon Summerland, Commissioner - Okanagan Film
Commission Annual Update & Budget Request
Jon Summerland provided an overview of activities of the
Okanagan Film Commission. It was noted that the Commission receives a $110,000
grant, plus inkind office space from the RDCO (funded under the Economic
Development
Commission's budget). Other funding partners include: Okanagan Similkameen and
North Okanagan Regional Districts, Boundary EDC, and the Province of B.C.
The role of the Commission is to attract film and
television productions to the Okanagan-Similkameen-Boundary region, Staff work
with regional, national and international filmmakers, location scouts, and
production designers to attract filming
to the region.
A review of the production work completed in the region,
as well as the economic impact was highlighted.
The
proposed 2015 budget includes an increase in funding support from the RDCO of
$20,000. The question was raised whether in future annual updates
is it possible to break down the revenue from film productions to identify the
details of the impact to the region: eg: hotels, restaurants.
FORTIN/HANSON
THAT the Governance and Services Committee receive for information the
presentation by Jon Summerland, Okanagan Film Commissioner regarding the local
film industry's work in 2014 and budget request for 2015.
CARRIED Unanimously
-------------------------------
February 12, 2015 audio of entire RDCO Governance and Services Committee meeting
- .mp3 (85.5 MB)
February 12, 2015 audio of RDCO Governance and Services
Committee meeting only about Item 5.2 Okanagan Film Commission Annual Report And
Budget Request - .wma (15.9
MB)
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February 12, 2015 Highlights of the Regional District of Central
Okanagan Regular Board Meeting
Nothing was mentioned in the Highlights about Item 6.1
2014 4Th Quarter Work Plan And Budget Variance Report
=====
Water System Grant Application Supported
The Regional Board has approved spending up to
$950,000
from reserves for a major improvement project on the Killiney Beach Water System.
The Regional District will submit an application to the Build Canada-Small
Communities Fund for up to $1.9-million in funding to assist with the cost of
construction which will include installation of almost five kilometres of new
pipe, upgraded water intake pumps and a new 500-cubic meter cell for the upper
reservoir. The project will result in more efficient operation of the water
system that was built in the early 1980’s while improving service to the
approximately 280 properties currently connected. Another 145 properties could
be serviced by the system in the future.
=====
Water Conservation and Quality Grants
The Regional Board has endorsed submitting eight
applications to the Okanagan Basin Water Board (OBWB) for funding consideration
under its Water Conservation and Quality grant program. Three applications are
for projects proposed by the Regional District while the others are from
individual non-profit organizations. The Central Okanagan region is eligible for
just over $179,000 in funding through the OBWB program.
=====
Westside Waste Disposal & Recycling Centre
The Regional Board has adopted an amendment to the
2014-2018 Financial Plan to pay for higher than anticipated expenses in
operating the Westside Residential Waste Disposal and Recycling Centre. Reserve
funds rather than increased service fees will be used to eliminate a deficit of
$51,478 in the facility operation. During 2014 it cost more to dispose of an
increased tonnage of yard waste that was dropped off by residents along with
additional costs associated with drywall recycling.
======
Septic Disposal Rate Increase
The Regional Board has approved a higher tipping fee for
disposing of septic tank wastewater at the Regional Septage Facility in Lake
Country. The new rate of $47.27 per cubic meter will result in the facility
being funded entirely through tipping fee revenue. Since 2008, septage disposal
tipping fees increased two per cent each year to $39.41 in 2014. It’s estimated
that more than 14,000 single family residences in the Central Okanagan have a
septic system for wastewater. The Board will be asked to approve an amendment to
the Septic Tank Effluent and Regulation Bylaw to reflect the adjusted rate.
-------------------------------
February 12, 2015 audio of entire RDCO Board meeting - .mp3 (19.1
MB)
February 12, 2015 audio of RDCO Board meeting only about Item
6.1 2014 4Th Quarter Work Plan And Budget Variance Report - .wma
(912 KB)
February 12, 2015 audio of RDCO Board meeting only about Item
7.2 Building Canada Small Communities Fund Application
Endorsement - .wma (1.92 MB)
February 12, 2015 audio of RDCO Board meeting only about Item
7.3 Westside Waste Disposal And Recycling Centre 2014 2018
Financial Plan Amending Bylaw No 1354 2015 - .wma (3.0 MB)
February 12, 2015 audio of RDCO Board meeting only about Item
7.4 Septage Disposal Tipping Fee Increase - .wma (6.71 MB)
February 12, 2015 audio of RDCO
Board meeting only about Director Item - Findlater about
Regional Grants-In-Aid - .wma (1.56 MB)
|
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February 12, 2015 Regional District of Central Okanagan Regular
Board Meeting Agenda
Item 6.1 2014 4Th Quarter Work Plan And Budget Variance Report
Item 7.2 Building Canada Small Communities Fund Application
Endorsement
Item 7.3 Westside Waste Disposal And Recycling Centre 2014 2018
Financial Plan Amending Bylaw No 1354 2015
Item 7.4 Septage Disposal Tipping Fee Increase
*Note* Below is only a
snippet, please click links above for entire content
Item 7.2 Building Canada Small Communities Fund Application
Endorsement
Purpose: To receive a Board endorsement
to commit up to
$950,000 for the
Killiney Beach Water System Improvement project.
Executive Summary:
On October 16, 2014 the first intake of the Canada-British
Columbia New Building Canada Fund - Small Communities Fund (NBCF-SCF)
was announced. Regional District staff prepared an application
targeting a major water system improvement project on the
Killiney Beach Water System. This project is a high priority as
currently the system is inadequate in many respects.
A requirement of the application is a
Board resolution or bylaw, committing the proponent to
contribute its share ($950,000) of the total eligible project
costs ($2,850,000) and all the ineligible costs.
RECOMMENDATION:
THAT the Regional Board approve committing up to $950,000 from
the Killiney Beach Water System Reserve Fund to the Killiney
Beach Water System Improvement project submission to the New
Building Canada Fund - Small Communities Fund (NBCF-SCF)
program.
-------------------------------
February 12, 2015 audio of entire RDCO Board meeting - .mp3 (19.1
MB)
February 12, 2015 audio of RDCO Board meeting only about Item
6.1 2014 4Th Quarter Work Plan And Budget Variance Report - .wma
(912 KB)
February 12, 2015 audio of RDCO Board meeting only about Item
7.2 Building Canada Small Communities Fund Application
Endorsement - .wma (1.92 MB)
February 12, 2015 audio of RDCO Board meeting only about Item
7.3 Westside Waste Disposal And Recycling Centre 2014 2018
Financial Plan Amending Bylaw No 1354 2015 - .wma (3.0 MB)
February 12, 2015 audio of RDCO Board meeting only about Item
7.4 Septage Disposal Tipping Fee Increase - .wma (6.71 MB)
February 12, 2015 audio of RDCO
Board meeting only about Director Item - Findlater about
Regional Grants-In-Aid - .wma (1.56 MB)
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February 12, 2015 Regional District of Central Okanagan Regular
Board Meeting Minutes
6. CORPORATE SERVICES
6.1 2014 - 4th Quarter Work Plan and Budget Variance
Report (All Directors Unweighted Vote)
Staff report dated February 4, 2015 outlined the 4th
Quarter (year-end) information and budget variance. Revenue and expenses were
within anticipated budget levels with the exception of:
• Westside Transfer Station - tipping fees and transportation costs higher than
expected
• Trepanier Bench Water - user rates were insufficient to cover operating costs
• RDCO Lift Stations - extra work required for flushing and odor control
• WFN Lift Station - extra work required and will be paid in 2015
BAKER/FINDLATER
THAT the Regional Board receive for information the 2014 - 4th Quarter Work Plan
and Budget Variance Report.
CARRIED Unanimously
==============
Environmental
7.2 Building Canada Small Communities Fund Application
Endorsement (All Directors - Unweighted Vote)
Staff report dated February 2, 2015 outlined the grant
proposal for the Building Canada Small Communities Fund for a water system
improvement project at the Killiney Beach Water System. A requirement of the
application is the
commitment to contribute a share of the total eligible project costs (RDCO's
commitment is $950,000 of the total eligible project cost of $2.85mil.
FINDLATER/FORTIN
THAT the Regional Board approve committing up to $950,000 from the Killiney
Beach Water System Reserve Fund to the Killiney Beach Water System Improvement
Project submission to the New Building Canada Fund-Small Communities Fund (NBCF-SCF)
program.
CARRIED Unanimously
====================
7.3 Westside Waste Disposal & Recycling Centre -
2014-2018 Financial Plan Amending Bylaw No. 1354,2015, 1st, 2nd and 3rd reading
and Adoption (All Directors - Weighted Vote)
Staff report dated February 6, 2015 outlined a budget deficit of $51,478 in 2014
for the Westside Waste Disposal & Recycling Centre. The deficit is primarily due
to higher than anticipated costs for yard waste management and drywall
recycling. A portion of these costs were offset by higher than projected tipping
fee revenues. Operating reserves will be utilized to cover the deficit.
OPHUS/FINDLATER
THAT 2014 - 2018 Financial Plan Amending Bylaw No. 1354,2015 be given first,
second and third readings and adopted this 12th day of February 2015.
CARRIED Unanimously
================
7.4 Septage Disposal Tipping Fee Increase (All Directors
- Unweighted Vote)
Staff report dated February 6, 2015 provided an overview of
the septage disposal fees which have increased at a rate of 2% per year from
2008. Despite the increases revenue has remained relatively stagnant. Aligning
septic system
and tax requisition distribution is challenging for a variety of reasons.
Increasing the tipping fees would result in the regional septage facility
service being funding entirely through tipping fee revenues which is more
equitable and sustainable method of cost distribution.
It was queried that, with the proposed rate increase, is
there a potential for septage hauling outside the RDCO, and if so, perhaps the
rate increase from $39.41/m3 to $47.27/m3, be raised more slowly. It was
clarified that, at this time, that concern has not materialized. In addition,
other Regional Districts such as the RDNO require a chain of custody from the
septage haulers to monitor septage dumping from other regions and the out of
region tipping fee is much higher thereby discouraging this practice.
OPHUS/STACK
THAT the Regional Board approve increasing the current septage disposal fee to
$47.27/m3;
AND FURTHER THAT staff be directed to bring forward the Septic Tank Effluent and
Regulation Amendment Bylaw for first, second and third readings and adoption.
CARRIED Unanimously
=================
10. DIRECTOR ITEMS
a) Regional Grants in Aid - The question was raised
when regional grants in aid allocation will occur. This will be discussed at a
future meeting as part of the 2015 Financial Plan.
-------------------------------
February 12, 2015 audio of entire RDCO Board meeting - .mp3 (19.1
MB)
February 12, 2015 audio of RDCO Board meeting only about Item
6.1 2014 4Th Quarter Work Plan And Budget Variance Report - .wma
(912 KB)
February 12, 2015 audio of RDCO Board meeting only about Item
7.2 Building Canada Small Communities Fund Application
Endorsement - .wma (1.92 MB)
February 12, 2015 audio of RDCO Board meeting only about Item
7.3 Westside Waste Disposal And Recycling Centre 2014 2018
Financial Plan Amending Bylaw No 1354 2015 - .wma (3.0 MB)
February 12, 2015 audio of RDCO Board meeting only about Item
7.4 Septage Disposal Tipping Fee Increase - .wma (6.71 MB)
February 12, 2015 audio of RDCO
Board meeting only about Director Item - Findlater about
Regional Grants-In-Aid - .wma (1.56 MB)
|
Killiney water plans pumped in
by Richard Rolke - Vernon Morning Star
- Jan 30, 2015
A North Westside water utility could ultimately undergo
some major improvements.
The Regional District of Central Okanagan board has
pumped $50,000 into a preliminary design for a Killiney
Beach water system project.
“It’s an older system,” said director Wayne Carson.
If the project goes ahead, RDCO officials say it will
lead to a more efficient operation of the system and
improved service for 280 properties.
There is also the possibility that another 145
properties could eventually be served by the utility.
“The water system is sourced from Okanagan Lake and is
divided into four pressure zones supplied by four
reservoirs and booster stations,” said Chris Radford,
director of community services, in a report.
Designs will be considered for the removal of a lower
elevation reservoir, increasing storage at an existing
higher elevation reservoir and replacing pipe to help
upgrade fire flows.
The expected
price tag is $2 million and construction will depend on
provincial and federal funding as Killiney Beach’s tax
base is too small to take on the work itself.
“There will be a federal election this fall and that may
loosen up some money,” said Carson.
“I’m sure small communities and water systems will be a
priority moving into the election.”
Once the design work is done, RDCO will apply to the
Build Canada-Small Communities Fund for project
assistance. |
|
January 16, 2015 Regional District of Central Okanagan
Governance and Services Committee Meeting Agenda
Item
5.1 Central Okanagan Land Trust Year End Report
*Note* This is only a snippet, please
click link above for entire content
Project Evaluation Tool
New land acquisition and conservation covenant projects are best assessed
through a combined qualitative and quantitative framework, and this year COLT
undertook to formalize that paperwork through the expertise of its Board
members. Going forward, this evaluation tool will be an important step in the
assessment process. (see attached sample)
Munson Pond
COLT worked closely with the City of Kelowna on the framing of a new
Conservation Covenant to be established in conjunction with Munson Pond. In
support of this work, COLT has applied for a grant for which local government is
not eligible (EcoAction - Environment Canada $75,000)
Mission Creek Restoration Initiative
One of the RDCO's showpiece parks is the Mission Creek Greenway, and in 2014
COLT worked closely with MCRI partners to submit two major grant applications
for which local government is not eligible - RBD Blue Water Project ($100,000)
and Recreational Fisheries Conservation Partnership Program ($250,000).
Site Tours
COLT maintains a stewardship responsibility on more than ten properties within
the boundaries of the RDCO. Board members undertake important site inspections
routines on all of these properties both in order to meet Canada-wide Land Trust
Standards and to support our local government partners in their efforts to
monitor regional parkland health.
-------------------------------
January 16, 2015 audio of entire RDCO Governance and Services Committee meeting
- .mp3 ( MB)
January 16, 2015 audio of RDCO Governance and Services Committee meeting only
about Item 5.1 Central Okanagan Land Trust Year End Report - .wma (11
MB)
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January 16, 2015 Regional District of Central Okanagan Governance
and Services Committee Meeting Minutes
5. Delegation:
5.1 Wayne Wilson, Executive Director - Central Okanagan
Land Trust (COLT) re: Year End Report
Murray Kopp introduced COLT Executive Director, Wayne Wilson, and President Kurt
Zander, to the committee.
• Annual update on the work completed was provided. Key activities over the year
were highlighted.
• Mission Statement: To protect land for wildlife and parks so biodiversity and
natural features are preserved for future generations.
• Funding grants received: Alpine Club of Canada; Dept of Fisheries and Oceans;
RBC Dominion Securities (Blue Water, MCRI); Central Okanagan Foundation. Canada
Help. It was noted that COLT is able to apply for grants that are not available
to local governments.
• Community Profile and Communications: new website and Facebook page up and
running. Brochures and newsletters in hard copy as well as electronic.
• Community Program: Robert Hobson Retirement and Fundraiser. Kokanee Festival.
• Further investment in community profile throughout the year through media
releases.
• In 2015, Central Okanagan Foundation and COLT will be making community
presentations to talk to people about thinking about the future and the
environment. First presentation is with the Kelowna Rotary Club.
• Local government liaison: RDCO: Johns Family management plan and
communications/media; Robert Lake-UBCO liaison (hold covenant on Robert Lake).
In 2015, looking at rolling out the management plan for the Johns Property;
Mission Creek Restoration project.
• 25th birthday this year and will be working on projects around this
anniversary.
The question was raised with COLT works with the
Okanagan Nation Alliance regarding cultural properties? It was. noted that most
'land trusts' deal with natural landscapes, not cultural properties. They have
the capacity to deal with cultural
properties but currently COLT only deals with natural landscapes. Okanagan
Nation Alliance is involved in the Mission Creek Restoration Project. Cultural
component is important in all lands.
Does COLT work with the Nature's Trust of BC. Their mandate deals with
preserving natural landscapes from a provincial scale. They are not a granting
agency. COLT would partner with them if it is in their interest (ie: Rose Valley
pond).
FORTIN/BASRAN
THAT the Governance and Services Committee receive for information the year-end
report from the Central Okanagan Land Trust.
CARRIED Unanimously
-------------------------------
January 16, 2015 audio of entire RDCO Governance and Services Committee meeting
- .mp3 ( MB)
January 16, 2015 audio of RDCO Governance and Services Committee meeting only
about Item 5.1 Central Okanagan Land Trust Year End Report - .wma (11
MB)
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December 8, 2014 Regional District of Central Okanagan Regular
Board Meeting Agenda
Item 6.3 Regionally Significant Project Grant Funds
Item 8.1 National Trails Infrastructure Program Grant Funding
*Note* Below is only a snippet, please
click links above for entire content.
SUBJECT: Regionally Significant
Project Funds
Prepared by: Marilyn Rilkoff, Director of Finance and
Administration
Purpose:
The City of Kelowna is requesting a change in scope for the
Rails with Trails Phase 2 project identified in the Regional
Active Transportation Master Plan and Phasing Strategy. The
scope change would enable the use of $220,000 in surplus funds
remaining from the City of Kelowna's allocation of Regionally
Significant Project funds to the Rails with Trails project to
include the construction and installation of wayfinding signage.
Executive Summary:
As part of the Regionally Significant Project approvals, in
August 2011 and on July 12, 2012 the Board approved a total of
$2,247,315 for regional active transportation improvements.
A Regional Active Transportation Master
Plan and Phasing Strategy was developed and agreed upon by the
partners. Funds were allocated to each local government partner
on the basis of the 2011 Census populations. The City of Kelowna
administers the total project funds in accordance with an
agreement with UBCM.
The City of Kelowna has provided the
attached report with regard to amendments to the scope of the
Rails with Trails Phase 2 project identified in the Master Plan,
and is seeking regional approval to utilize the surplus in their
share of the funds towards wayfinding signage. The City of
Kelowna's share of the $2,247,315 is $1,489,917, as per the June
28, 2012 report attached.
RECOMMENDATION:
THAT the Regional Board approve a change in the scope of the
Rails with Trails Phase 2 Project (Schedule B of the Agreement
between UBCM and the City of Kelowna-Regionally Significant
Project Grant Funds) to include the construction and
installation of wayfinding signage.
===============
SUBJECT: 2015 National Trails
Infrastructure Program Grant Funding Agreement
Purpose:
To seek the Regional Board's authority to enter into a grant
funding agreement which would provide the RDCO with $61,000 in
grant funding from the Government of Canada's National Trails
Infrastructure Program.
Executive Summary:
The Regional District Parks Services Department routinely seeks
external funding opportunities to assist with Regional Park
trail improvements to encourage residents to get active in
parks.
On June 26th, 2014 the Government of
Canada announced a $10M National Trails Infrastructure Program
grant funding opportunity for undertaking recreational trail
improvements. The RDCO submitted an application to the National
Trails Coalition (NTC) in August 2014 seeking support for a
$142,000 trail improvement project at Johns Family Nature
Conservancy Regional Park.
The NTC recently contacted RDCO staff
and identified that the RDCO has been successful in securing
$61,000 in grant funding. The grant program now requires that
the RDCO enter into a funding agreement to release the funds in
support of this project for completion in 2015.
The RDCO 2014 - 2018 Five Year Financial
Plan has identified a total of $743,500 in capital
infrastructure project investments and specifically allocated
$109,000 toward trail infrastructure projects in priority
regional park locations for 2015. RDCO staff recommend that the
RDCO Board support the allocation of $69,000 from 2015 trail
infrastructure related capital funding allocations in support of
this project.
RECOMMENDATION:
THAT the Board authorize it's signing officers to enter into a
grant funding contract with the National Trails Coalition with a
grant value of $61,000 in support of a proposed 2015 trail
capital improvement project at Johns Family Nature Conservancy
Regional Park for a project with a total estimated value of
$142,000;
AND FURTHER THAT the RDCO Board of Directors approve completion
the above capital project through the proposed allocation of
$69,000 in the 2015 Regional Parks Service Program capital fund
in addition to a commitment of $12,000 of in-kind service
program resource funding in support of the grant.
-------------------------------
December 8, 2014 audio of entire RDCO Board meeting - .mp3 (13.9
MB)
December 8, 2014 audio of RDCO Board meeting only about Item 6.3
Regionally Significant Project Grant Funds - .wma (2.42 MB)
December 8, 2014 audio of RDCO Board meeting only about Item 8.1
National Trails Infrastructure Program Grant Funding - .wma (2.62
MB)
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December 8, 2014 Regional District of Central Okanagan Regular
Board Meeting Minutes
6.3 Regionally Significant Project
Grant Funds - Change in Scope of the Rails with Trails Phase 2
Project (City of Kelowna) (All Directors Unweighted Vote)
Staff report dated December 2,2014 outlined
a proposed change in scope for the Rails with Trails Phase 2
project identified in the Regional Active Transportation Master
Plan and Phasing Strategy within the City of Kelowna.
The scope change would enable Kelowna to use surplus dollars in
the Regionally Significant Project funds totalling $220,000 to
construct and install wayfinding signage in Kelowna. Ron
Westlake was in attendance and noted that cycling organizations
have lobbied for this signage. Other communities in BC,
including TransLink, are using standard signage.
BAKER/OPHUS
THAT the Regional Board approve a change in the scope of the
Rails with Trails Phase 2 Project (Schedule B of the Agreement
between UBCM and the City of Kelowna-Regionally Significant
Project Grant Funds) to include the construction and
installation of wayfinding signage.
CARRIED Unanimously
=======================
8. PARKS SERVICES
8.1 2015 National Trails
Infrastructure Program Grant Funding Agreement (All Directors -
Weighted Vote) Staff report dated
December 3, 2014 outlined the opportunity to enter into a grant
funding agreement for $61,000 with the Government of Canada's
National Trails Infrastructure Program in support of a proposed
2015 trail capital improvement project at the Johns Family
Nature Conservancy Regional Park.
The project estimated value is $142,000, The allocation from the
2015 regional parks program capital fund is $69,000 and an
additional commitment of $12,000 in-kind service.
SIEBEN/BAKER
THAT the Regional Board authorize its signing officers to enter
into a grant funding contract with the National Trails Coalition
with a grant value of $61,000 in support of a proposed 2015
trail capital improvement project at Johns Family Nature
Conservancy Regional Park for a project with a total estimated
value of $142,000;
AND FURTHER THAT the Regional Board approve completion of the
above capital project through the proposed allocation of $69,000
in the 2015 Regional Parks Service Program capital fund in
addition to a commitment of $12,000 of in-kind service
program resource funding in support of the grant.
CARRIED Unanimously
-------------------------------
December 8, 2014 audio of entire RDCO Board meeting - .mp3 (13.9
MB)
December 8, 2014 audio of RDCO Board meeting only about Item 6.3
Regionally Significant Project Grant Funds - .wma (2.42 MB)
December 8, 2014 audio of RDCO Board meeting only about Item 8.1
National Trails Infrastructure Program Grant Funding - .wma (2.62
MB)
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November 13, 2014 Highlights of the Regional District of Central
Okanagan Regular Board Meeting
Gas Tax Community Works Funding Increase
The Regional Board has authorized an increase of just over
$7,800 from the Central Okanagan East Gas Tax fund to complete a natural gas
conversion and retrofit for the Ellison Fire Hall and Ellison Community Hall.
Originally, the Board approved $26,760 for the energy efficiency conversions.
The additional costs associated with changing the backup generator to natural
gas from propane bring the total project price tag to $34,627. The project will
see a reduction in annual operating costs and an estimated payback in just over
6.5 years.
Gas Tax Funding Correction
The Regional Board has authorized staff to proceed with
revised project proposal requests for Community Works Fund- Gas Tax Funding
totalling $165,000 for the Central Okanagan West Electoral Area. A report
approved at the last Regional Board meeting incorrectly indicated proposed
projects would total $142,000.
There was nothing in the Highlights about Item 6.1 2014
2018 Financial Plan Amending Bylaw
-------------------------------
November 13, 2014 audio of entire RDCO Board meeting - .mp3 (15.9
MB)
November 13, 2014 audio of RDCO Board meeting only about Item
5.3 Community Works Gas Tax Funding Energy Efficiencies Proposal
and only about Item
5.3 Correction To Community Works Gas Tax Funding Proposal -
.wma (651 KB)
November 13, 2014 audio of RDCO Board meeting only about Item
6.1 2014 2018 Financial Plan Amending Bylaw - .wma (1.21 MB)
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November 13, 2014 Regional District of Central Okanagan Regular
Board Meeting Agenda
Item 5.3 Community Works Gas Tax Funding Energy Efficiencies
Proposal
Item 5.3 Correction To Community Works Gas Tax Funding Proposal
Item 6.1 2014 2018 Financial Plan Amending Bylaw
*Note* This is only a snippet, please
click link above for entire content.
Purpose:
To make the Board aware of an administrative error from a previous report and
seek authorization to utilize funds based on the updated information presented
in the October 30th Revised Proposal for Community Works Fund.
Executive Summary:
At the conclusion of the Board meeting of October 27th, staff noticed an
administrative error in the report titled "Regional District Proposal- Community
Works Funding". The Gas Tax Community Works Fund funding requirements associated
with the
proposed projects for Central Okanagan West was reported to total $142,000. The
total should have read $165,000. All other information presented
in the October 27,2014 report and accompanying Proposal for Community Works Fund
- Gas Tax Funding was accurate. A revised Proposal for Community Works Fund-Gas
Tax Funding is attached with the accurate sub totals and total funding requests
for Central Okanagan West project proposals.
RECOMMENDATION:
THAT the Regional Board authorizes staff to proceed with project proposal
requests identified in the October 30, 2014 revised Proposal for Community Works
Fund-Gas Tax Funding report;
AND FURTHER THAT staff be directed to bring forward the appropriate 2014 budget
amendment bylaw.
(click links above for more)
-------------------------------
November 13, 2014 audio of entire RDCO Board meeting - .mp3 (15.9
MB)
November 13, 2014 audio of RDCO Board meeting only about Item
5.3 Community Works Gas Tax Funding Energy Efficiencies Proposal
and only about Item
5.3 Correction To Community Works Gas Tax Funding Proposal -
.wma (651 KB)
November 13, 2014 audio of RDCO Board meeting only about Item
6.1 2014 2018 Financial Plan Amending Bylaw - .wma (1.21 MB)
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November 13, 2014 Regional District of Central Okanagan Regular
Board Meeting Minutes
Community Works Gas Tax Funding
5.3 Correction to Regional District
Proposal - Community Works Gas Tax Funding (All Directors -
Unweighted Vote)
Staff report dated October 30, 3024
outlined the error presented to the Board at its October 27,2014
meeting regarding the funds available for the community works
funds. The proposed project for Central Okanagan West was
reported to total $142,000. It should have been reported at
$165,000.
HANSON/EDGSON
THAT the Regional Board receive the report dated October 30,
2014 correcting the information presented at the October 27,
2014 Board meeting on the community works funding;
AND THAT the Regional Board authorizes staff to proceed with
project proposal requests identified in the October 30, 2014
revised Proposal for Community Works Fund-Gas Tax Funding
report;
AND FURTHER THAT staff be directed to bring forward the
appropriate 2014 budget amendment bylaw.
CARRIED Unanimously
====================
5.4 Community Works Gas Tax Funding -
Regional District Energy Efficiencies Proposal (All Directors -
Unweighted Vote)
Staff report dated October 31, 2014
outlined a proposal for conversion and retrofit of the Ellison
Fire Hall and Ellison Community Hall from propane to natural
gas.
The cost of the project
previously approved has increased from $26,760 to $34,627.
At this time staff is also recommending converting the backup
generator to natural gas.
HANSON/EDGSON
THAT the Regional Board authorizes staffto proceed with the
required project request as identified in the October 31,2014
proposal for Energy Efficiencies Utilizing Community Works Fund
- Gas Tax Funding in 2014.
CARRIED Unanimously
======================
6. FINANCE & ADMINISTRATIVE SERVICES
6.1 Regional District of Central Okanagan
2014-2018 Financial Plan Amending Bylaw No 1352, 2014, 1st, 2nd
and 3rd readings and Adoption (All Directors - Weighted Vote)
HANSON/BAKER
THAT Regional District of Central Okanagan 2014-2018 Financial
Plan Amending Bylaw No. 1352, 2014 be given 1st, 2nd and 3rd
readings and adopted this 13th day of November 2014.
CARRIED Unanimously
-------------------------------
November 13, 2014 audio of entire RDCO Board meeting - .mp3 (15.9
MB)
November 13, 2014 audio of RDCO Board meeting only about Item
5.3 Community Works Gas Tax Funding Energy Efficiencies Proposal
and only about Item
5.3 Correction To Community Works Gas Tax Funding Proposal -
.wma (651 KB)
November 13, 2014 audio of RDCO Board meeting only about Item
6.1 2014 2018 Financial Plan Amending Bylaw - .wma (1.21 MB)
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October 27, 2014 Highlights of the Regional District of Central
Okanagan Regular Board Meeting
Regionally Significant Gas Tax Funding
The Regional Board has approved transferring previously authorized Regionally
Significant Gas Tax Funding for unbudgeted improvements at the Queensway Transit
Exchange. A surplus of $259,000 will be transferred from the Orchard Park Mall
transit exchange improvement project in order to construct a Security Pavilion,
transit sales outlet and washroom facility at the Queensway exchange.
=============
Gas Tax Community Works Funding Projects
The Regional Board has authorized a number of infrastructure projects for
residents in the two Electoral Areas. A total of $142,000 in Federal Gas Tax
Funds allocated to Central Okanagan West will be spent on upgrades to the
Westshore and Killiney Beach water systems. In Central Okanagan East, $25,000 in
Gas Tax - Community Works Funds will be used for equipment to reduce energy
consumption for the Sunset Ranch water system. In addition, funds from each
electoral area Gas Tax account will be used for a regional floodplain risk
assessment and mapping project.
-------------------------------
October 27, 2014 audio of entire RDCO Board meeting - .mp3 (11.3
MB)
October 27, 2014 audio of RDCO Board meeting only about Item
6.2 Transfer Of Regionally Significant Gas Tax Funding -
.wma (314 KB)
October 27, 2014 audio of RDCO Board meeting only about Item
8.1 Community Works Funding Regional District Proposal -
.wma (299 KB)
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October 27, 2014 Regional District of Central Okanagan Regular
Board Meeting Agenda
Item 6.2 Transfer Of Regionally Significant Gas Tax Funding
Item 8.1 Community Works Funding Regional District Proposal
*Note* This is only a snippet, please
click links above for entire content.
Recommendation
THAT the Regional District Board approve the transfer of
$259,000 of Regionally Significant Gas Tax Funding from Orchard
Park Mall transit exchange to construction of a Security
Pavilion and Washrooms at the Queensway Exchange.
=============
Purpose: To seek authorization from the
Board to utilize the Gas Tax - Community Works Fund.
The intent of this application is to
fund projects in both Central Okanagan Electoral Area West and
Central Okanagan 81ectoral Area East that are eligible the Gas
Tax - Community Works Fund. The proposed projects described
within this document will result in reduced greenhouse gas
emissions, energy consumption and operating and capital costs.
The projects are not only intended to lead to more positive
environmental outcomes but also contribute to a safe and healthy
community.
Project proposals include a floodplain
risk assessment and mapping project and water system
improvements such as water system improvement plans, leak
detection equipment and water treatment equipment.
The Gas Tax - Community Works Fund
funding requirements associated with the proposed projects are:
Electoral East - $25,000
Electoral West - $142.000
Executive Summary:
Federal Gas Tax Funds are provided to local governments across
Canada to help fund their local infrastructure needs. Project
eligibility categories have been expanded in 2014. Projects
described in the attached proposal are eligible for Gas Tax -
Community Works Fund funding and will provide important
infrastructure improvements for Electoral Area residents.
The Gas Tax - Community Works Fund
funding requirements associated with the proposed projects are:
• $142,000 for Central Okanagan West.
• $25,000 for Central Okanagan East.
Currently the Gas Tax - Community Works
Fund comprises of:
• $425,741 for Central Okanagan West.
• $191,535 for Central Okanagan East.
RECOMMENDATION:
THAT the Regional Board authorizes staff to proceed with project
proposal requests identified in the October 16, 2014 Proposal
for Community Works Fund-Gas Tax Funding report;
AND FURTHER THAT staff be directed to bring forward the
appropriate 2014 budget amendment bylaw.
Westshore Water System $61,000
(we counted $71,000)
Killiney Beach Water System $66,000
(we counted $79,000)
Sunset Ranch Water System $10,000
-------------------------------
October 27, 2014 audio of entire RDCO Board meeting - .mp3 (11.3
MB)
October 27, 2014 audio of RDCO Board meeting only about Item
6.2 Transfer Of Regionally Significant Gas Tax Funding -
.wma (314 KB)
October 27, 2014 audio of RDCO Board meeting only about Item
8.1 Community Works Funding Regional District Proposal -
.wma (299 KB)
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September 11, 2014 Regional District of Central Okanagan
Governance and Services Committee Meeting Agenda
Item
6.1 Quarterly Program Measures Report
*Note* This is only a snippet, please
click link above for entire content
Finance &Administration Services:
003 - Finance
Finance completed the 2014 budget in a timely fashion and the 2014-2018
Financial Plan was adopted March 28, 2014. The 2013 audits for Regional
District, Hospital District, and contracted Sterile Insect Release Program &
Okanagan Basin Water Board were completed and all received clean Management
Letters from the auditors BOO Canada LLP.
The Regional
District has entered into a ten year Community Works Fund Agreement with the
Union of BC Municipalities (UBCM), which administers the Federal Gas Tax funding
program with the Canada and BC governments. Under the new agreement, the RD is
eligible for bi-annual payments of $320,835 for 2014 and 2015.
The number of website payments has continued to significantly increase with
implementation of the Online Dog License website renewals. To June 30, 2014,
5,846 online payments were made totaling $296,347 compared to June 30, 2013 with
2,442 payments totaling $223,270. Effective June 2014, Septic billing payments
are no longer accepted online.
Senior Accounting Coordinator/Systems Analyst implemented training for the newly
launched Vadim Explorer in addition to streamlining the online payment processes
for Dog Control, Alarm Control and Business Licenses. New for 2014, journal
vouchers entered into the General Ledger have documentation scanned and attached
to the voucher for electronic referencing.
================
Corporate Services:
002 - Administration
Strategic
Community Investment Funds of $79,415 were received. SCIF funds continue to
minimize tax rate increases by supporting and offsetting general corporate
services administrative costs, and administrative projects which have included
Strategic Planning, ortho photo updates, service reviews, service agreement
reviews, energy efficiencies, building improvements and working toward meeting
economic and climate change targets.
Fringe Area Planning, Ellison Transit Service and Parks Service reviews are
underway. Air Quality review will also be completed as part of the
implementation of a regular service review 5 year cycle.
RESOC continues to review the Regional Rescue Service. Final approval of
Amendments to Westbank First Nation (WFN) Agreements for inclusion in Crime
Prevention, Economic Development Commission and Air Quality Program services are
under consideration by WFN. RCMP Community Policing Office leased space in
Administrative offices main floor effective spring 2014. Reporting to the
Director of Community Services, the Fleet and Facilities Manager position was
filled effective
September 8, 2014.
102 - Air Quality Monitoring
As a result of the informal service review, the Air Quality service will likely
eventually be considered as part of Sustainable Transportation Partnership. An
official call for proposals for a 2014-2015 Woodstove Exchange Program is
scheduled for September. The provincial Woodstove Exchange program and the $250
rebate was not offered in 2014. The Regional District, in coordination with the
industry and participant retailers, will continue to promote wood stove
exchanges in the region. To June 30, 2014, 7,274 cubic metres were chipped for
Agricultural Wood Waste Chipping Program.
Open Burning Program: the online option to verify if the open burning conditions
are met has been operational though 2014 and promoted through the open burning
phone line. A total of 1,353 burning permits were issued during the 2014 season,
34% within the City of Kelowna and 32% within the Regional District of Central
Okanagan. The Districts of Lake Country, West Kelowna and Peachland make up the
remaining 34%.
Gas Tax Funding of
$38,000 was approved in 2012 for a review and update of the Regional Air Quality
Management Plan originally released in 2007. Funds in the amount of $12,000 were
also provided from the Ministry of Environment. The Phase I report
was presented February 14, 2014, to the· Governance & Services Committee and
Phase II of the update has included an online public engagement and media
campaign. Input generated was reviewed and incorporated in the Phase II report.
For better understanding of the plan, the Regional Airshed Management Plan name
was changed to Central Okanagan Clean Air Strategy. Final reporting is underway.
Through all the programs and activities of the Air Quality Department and other
Transportation Demand Management Programs, approximately 96.8 tonnes of
particulate matter, 199 tonnes of Carbon monoxide and 25.5 tonnes of Green House
Gas-Carbon Dioxide equivalents were not released into the air to June 30, 2014.
===============
Board
011 - Regional Grants
As of August 5,2014, all 2014 Grants-in-Aid have been paid out.
-------------------------------
September 11, 2014 audio of entire RDCO Governance and Services Committee meeting
- .mp3 (11.1 MB)
September 11, 2014 audio of RDCO
Governance and Services Committee meeting only about Item 6.1 Quarterly Program
Measures Report - .wma (3.44
MB)
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May 26, 2014 Regional District of Central Okanagan Regular Board Meeting
Minutes 8. NEW BUSINESS
8.1 Community Works Funding - Proposal for Energy
Efficiencies for the Ellison Fire Hall and Ellison Community Hall (All Directors
- Unweighted Vote)
Staff report dated May 20, 2014 outlined the energy
efficient improvements proposed for the Ellison Fire Hall and the Ellison
Community Hall converting the fuel source for the facilities from propane to
natural gas. The Community Works
Funding is in place for Electoral Area East and as this project qualifies for
the use of the funds and the RDCO's commitment on the Climate Action Plan power
smart objectives, Board approval is required to proceed. The anticipated budget
for the improvements is $26,760.
HANSON/EDGSON
THAT the Regional Board authorize staff to proceed with the required project
request as identified in the May 14, 2014 Proposal for Energy Efficiencies
utilizing Community Works Fund - Gas Tax Funding for 2014 for the Ellison Fire
Hall and Ellison Community Hall.
CARRIED Unanimously
-------------------------------
May 26, 2014 audio of entire RDCO Board meeting - .mp3 (22.2
MB)
May 26, 2014 audio of RDCO Board meeting only about Item 8.1
Community Works Funding Proposal For Energy Efficiencies - .wma
(1.82
MB)
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March 13, 2014 Regional District of Central Okanagan Governance and Services
Committee Meeting Agenda
Item 6.1F Regional Grants
Item 7.1 Regional Grant In Aid Review
Item 6.1A Budget Piechart And Information
click for a larger copy
-------------------------------
March 13, 2014 audio of entire RDCO Governance and Services
Committee meeting - .mp3 (9.72
MB)
March 13, 2014 audio of RDCO Governance and Services
Committee meeting only about Item 6.1 Summary Highlights Report
(59.9 Millon Budget)- .wma (809 KB)
March 13, 2014 audio of RDCO Governance and Services
Committee meeting only about Item 6.1A Budget Piechart And
Information (Budget corrections)- .wma (739 KB)
March 13, 2014 audio of RDCO Governance and Services
Committee meeting only about Item 6.1B Budgets Summary - .wma (
KB) (? Not sure where this one fits but all the audio is in
these snippets, could be in the above snippets)
March 13, 2014 audio of RDCO Governance and Services
Committee meeting only about Item 6.1C Tax Requisitions And
Rates - .wma (2.08 MB)
March 13, 2014 audio of RDCO Governance and Services
Committee meeting only about Item 6.1D Regional Rescue Service -
.wma (610 KB)
March 13, 2014 audio of RDCO Governance and Services
Committee meeting only about Item 6.1E Regional Parks - .wma (.99
MB)
March 13, 2014 audio of RDCO Governance and Services
Committee meeting only about Item 6.1F Regional Grants - .wma (138
KB)
March 13, 2014 audio of RDCO Governance and Services
Committee meeting only about Item 6.1F Regional Grants
(Regional Rescue, STPCO, Parks) - .wma (589
KB)
March 13, 2014 audio of RDCO Governance and Services
Committee meeting only about Item 7.1 Regional Grant In Aid
Review (Okanagan Symphony
Orchestra) - .wma (3.24 MB)
March 13, 2014 audio of RDCO Governance and Services
Committee meeting only about Given -
Transportation Demand Management Budget - .wma (1.08
MB)
March 13, 2014 audio of RDCO Governance and Services
Committee meeting only about West Kelowna
withdraw from Regional Rescue core services and WFN join EDC - .wma (323
KB)
March 13, 2014 audio of RDCO Governance and Services
Committee meeting only about SIR Budget
changes not available yet - .wma (120
KB)
March 13, 2014 audio of RDCO Governance and Services
Committee meeting only about Item 5.1
Kelowna Dirt Bike Club 2014 Special Events Permit Request - .wma (8.86
MB)
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March 13, 2014 Regional District of Central Okanagan Governance and Services Committee Meeting
Minutes 7. Review of 2014
Regional Grant In Aid Allocations
The Committee recommendations for 2014 regional grants
in aid were presented.
It was noted that some partners fund some of the organizations directly through
their municipality therefore do not fund through the grant in aid process.
A brief discussion ensued regarding the Okanagan Symphony and whether they are
receiving the level of support outside of Kelowna. They, like other arts groups,
can apply for a grant for consideration at this table.
The following allocations were presented:
Arts Council of Central Okanagan
Request $25,700. City of Kelowna - $12,000; Peachland - $500; Lake Country
$1,700; West Kelowna - $2,000; Central Okanagan West - $500; Central Okanagan
East - $50 ; Allocation $16,750
BC Schizophrenia Society
Request $20,000. City of Kelowna - $12,500; Peachland - $500; Lake Country $800;
West Kelowna - $1,000; Central Okanagan West - $400; Central Okanagan East - $0
; Allocation $15,200
Canadian Mental Health Association (Kelowna)
Request $14,180. City of Kelowna - $10,034; Peachland - $500; Lake Country $0;
West Kelowna - $1,000; Central Okanagan West - $200; Central Okanagan East - $0;
Allocation $11,734
Central Okanagan Community Gardens
Request $35,000. City of Kelowna - $22,000; Peachland - $400; Lake Country
$1,600; West Kelowna - $5,577; Central Okanagan West - $0; Central Okanagan East
- $50 ; Allocation $29,627
Children's Festival Society
Request $6,000. City of Kelowna - $0; Peachland - $350; Lake Country - $100;
West Kelowna - $1,000; Central Okanagan West - $300; Central Okanagan East $50 ;
Allocation $1,800
Hands In Service
Request $18,000. City of Kelowna - $8,000; Peachland - $200; Lake Country - $0;
West Kelowna - $0; Central Okanagan West - $100; Central Okanagan East - $50 ;
Allocation $8,350
Inn From the Cold
Request $11,528. City of Kelowna - $0; Peachland - $250; Lake Country - $0; West
Kelowna - $0; Central Okanagan West - $0; Central Okanagan East - $50 ;
Allocation $300
John Howard Society
Request $33,772 City of Kelowna - $20,000; Peachland - $700; Lake Country $200;
West Kelowna - $3,500; Central Okanagan West - $600; Central Okanagan East - $50
; Allocation $25,050
Kelowna Art Gallery
Request $5,000. City of Kelowna - $0; Peachland - $300; Lake Country - $0; West
Kelowna - $2,724; Central Okanagan West - $300; Central Okanagan East - $50 ;
Allocation $3,374
Kelowna and District Society for People In Motion
Request $18,750. City of Kelowna - $7,500; Peachland - $450; Lake Country
$1,000; West Kelowna - $2,988; Central Okanagan West - $416; Central Okanagan
East - $50 ; Allocation $12,404
Kelowna Community Church of the Salvation Army
Request $6,300. City of Kelowna - $0; Peachland - $100; Lake Country - $200;
West Kelowna - $0; Central Okanagan West - $0; Central Okanagan East - $0 ;
Allocation $350
Kelowna Community Food Bank Society
Request $10,000. City of Kelowna - $5,000; Peachland - $100; Lake Country - $0;
West Kelowna - $0; Central Okanagan West - $400; Central Okanagan East - $50
Allocation $5,550
New Opportunities for Women
Request $34,000. City of Kelowna - $24,058; Peachland - $600; Lake Country $200;
West Kelowna - $2,500; Central Okanagan West - $800; Central Okanagan East - $50
; Allocation $28,208
Okanagan Central Small Dog Rescue Society
Request $5,000, City of Kelowna - $0; Peachland - $100; Lake Country - $200;
West Kelowna - $0; Central Okanagan West - $200; Central Okanagan East - $0 ;
Allocation $500
Okanagan Historical Society (Father Pandosy Mission)
Request $3,000. City of Kelowna - $0; Peachland - $50; Lake Country - $0; West
Kelowna - $0; Central Okanagan West - $400; Central Okanagan East - $0 ;
Allocation $450
Okanagan Humane Society
Request $5,000. City of Kelowna - $3,538; Peachland - $150; Lake Country $300;
West Kelowna - $797; Central Okanagan West - $250; Central Okanagan East - $50 ;
Allocation $5,085
Project Literacy Kelowna Society
Request $30,000. City of Kelowna - $7,000; Peachland - $400; Lake Country $200;
West Kelowna - $1,500; Central Okanagan West - $200; Central Okanagan East - $50
; Allocation $9,350
Seniors Outreach Services Society
Request $20,000. City of Kelowna - $10,000; Peachland - $200; Lake Country - 0;
West Kelowna - $0; Central Okanagan West - $400; Central Okanagan East - $0 ;
Allocation $10,600
South Okanagan Rehabilitation Centre for Owls
Request $5,000. City of Kelowna - $0; Peachland - $100; Lake Country - $0; West
Kelowna - $0; Central Okanagan West - $200; Central Okanagan East - $50;
Allocation $350
Westside Celebration Society
Request $1,700. City of Kelowna - $1,000; Peachland - $58; Lake Country - $0;
West Kelowna - $0; Central Okanagan West - $900; Central Okanagan East - $0 ;
Allocation $1,958
BAKER/EDGSON
THAT the Governance & Services Committee refer the draft budget to the Regional
Board for consideration.
CARRIED Unanimously
-------------------------------
March 13, 2014 audio of entire RDCO Governance and Services
Committee meeting - .mp3 (9.72
MB)
see audio links in the agenda above
|
Gov't
grants-in-lieu of property taxes
Castanet.net - by Carmen Weld - Central Okanagan -
Story: 102810 - Nov 16, 2013
The government of B.C. will be distributing $18.2 million in
compensation for municipal property taxes to 63 communities
throughout the province, including several here in the Okanagan.
This years' compensation represents an increase of $1.3 million over
last year's payments.
Grants-in-lieu of property taxes are distributed annually as a way
to reimburse municipalities for services that have benefited
government properties, such as sewers, roads and fire protection.
A grant-in-lieu is payable on land owned by the provincial
government - for example, courthouses, provincial government office
buildings, ambulance stations and warehouses.
Since 2002, the Government of British Columbia has distributed more
than $208 million as grants-in-lieu to communities. Each
municipality distributes a portion of the funds to its regional
district, and those governments use money to help pay for local
services.
The funds are distributed electronically on behalf of government by
the Ministry of Technology, Innovation and Citizens' Services.
$3,650.12 in grants-in-lieu of property taxes are going to Lumby,
and $102,427.89 to Vernon. These funds are included in the
approximately $18.2-million in grants to 63 communities across the
province.
“Vernon and Lumby will use these funds to continue providing
important local services to residents,” said Eric Foster, MLA for
Vernon-Monashee. “Our municipal governments keep our cities and
towns running smoothly and continue to make our communities a great
place to live.”•Kelowna $ 323,061.15
•Oliver $ 3,653.04
•Penticton $ 80,394.75
•Salmon Arm $ 14,627.95
•100 Mile House $ 21,465.95
•Abbotsford $ 199,572.53
•Burnaby $ 865,055.72
•Burns Lake $ 8,892.41
•Campbell River $ 73,006.87
•Castlegar $ 24,843.03
•Chilliwack $ 55,719.36
•Coquitlam $ 1,373,992.48
•Courtenay $ 37,304.60
•Cranbrook $ 29,428.45
•Creston $ 14,007.78
•Dawson Creek $ 111,661.05
•Delta $ 28,843.73
•Fernie $ 2,858.71
•Fort St James $ 37,888.62
•Fort St John $ 94,761.77
•Golden $ 4,512.46
•Hazelton $ 29,109.45
•Hope $ 17,079.02
•Houston $ 867.37
•Kamloops $ 1,182,816.45
•Kent $ 2,652.01
•Kitimat $ 2,441.81
•Maple Ridge $ 1,250,745.40
•Masset $ 22,548.56
•Merritt $ 28,327.36
•Nakusp $ 6,320.30
•Nanaimo $ 395,377.26
•Nelson $ 197,647.80
•New Westminster $ 258,789.70
•North Vancouver $ 91,544.70
•Northern Rockies (RD) $ 42,089.95
•Parksville $ 28,053.20
•Port Alberni $ 47,780.98
•Port Coquitlam $ 876,059.57
•Powell River $ 43,789.56
•Prince George $ 2,170,455.16
•Prince Rupert $ 54,597.21
•Princeton $ 1,218.93
•Queen Charlotte $ 3,468.83
•Quesnel $ 54,746.96
•Revelstoke $ 40,582.51
•Richmond $ 12,134.34
•Rossland $ 19,923.75
•Saanich $ 458,788.77
•Sicamous $ 5,433.00
•Smithers $ 132,787.97
•Squamish $ 2,777.64
•Stewart $ 1,891.36
•Surrey $ 764,030.42
•Terrace $ 117,756.49
•Vancouver $ 2,899,171.92
•Victoria $ 3,278,404.74
•View Royal $ 155,436.09
•Wells $ 1,748.67
•Williams Lake $ 54,908.87
•Zeballos $ 4,042.14
Total $ 18,269,976.64 |
|
October 28, 2013 Regional District of Central Okanagan Regular Board Meeting
Minutes 5. BUSINESS ARISING
5.1 Approval of Regional Grant in Aid Policy 7.22 (All Directors - Unweighted
Vote)
Staff report dated Oct. 21 st outlined the amendments to the regional grant
in aid policy further to Board discussion on October 10th.
BASRAN/FIELDING
THAT the Regional Grant In Aid Policy 7.14 be repealed, and that Regional Grant
in Aid Policy 7.22 be approved.
CARRIED
=============== 9. NEW BUSINESS
9.1 Central Okanagan Electoral Area West Grant In Aid ($1,500 in 2013 and
$3,500 in 2014) to the Westside Road Improvement Committee for Road Signs along
Westside Road (All Directors - Unweighted Vote)
EDGSON/FINDLATER
THAT the Regional Board approve a Central Okanagan West Electoral Area Grant in
Aid up to $5000 ($1,500 in 2013 and $3,500 in 2014) to the Westside Road
Improvement Committee for the placement of Ministry of Transportation and
Infrastructure approved Road Signs in seven locations along Westside Road with
Central Okanagan West from Traders Cove in the south, to the northern boundary
of Central Okanagan West for the main purpose of enhancing the response times of
Emergency Responders through the 911 system.
CARRIED
-------------------------------
October 28, 2013 audio of entire RDCO Board meeting - .mp3 (10.2
MB)
October 28, 2013 audio of RDCO Board meeting only about Item 5.1
Regional Grant In Aid Policy Approval - .wma (1.28 MB)
October 28, 2013 audio of RDCO Board meeting only about Item 9.1
Central Okanagan West Electoral Area Grant In Aid For Westside
Road Improvement Committee - .wma (537 KB)
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October 10, 2013 Regional District of Central Okanagan Regular Board Meeting
Minutes 9. COMMITTEE RECOMMENDATIONS
9.1 Rise & Report - Grant In Aid Review Committee Recommendations Staff
report dated October 1, 2013 provided an outline of the review by the Board's
Regional Grant In Aid Review Committee for the regional in aid program. A draft
policy and application for were provided for Board consideration.
Committee Chair, Director Basran, addressed the Board noting:
• The Committee believed a major overall was not required, just minor changes;
• Last years' review of the application process went well, and the process is
recommended to continue;
• Although the Committee discussed limiting a grant of no more than 20% of an
organization's budget or whether there should be a cap on the amount of the ask,
it was noted that this would cause difficulty for some organizations,
particularly when the ask is for their one staff member to run the program.
Discussion:
- Should core funding be looked at for an organization that may fall under a
current RDCO service? SPCA receives funding through dog control, Community
Recreation Initiative receives funding through parks? It was noted that a new
service would have to be created requiring an establishment bylaw or added to a
current service if funding is to be provided outside the grant process.
- Should there be a longer term vision for organizations to fund themselves that
requests don't go on for ever and ever. Funding should not create dependency. If
it's an on-going ask, is it really a grant in aid?
- Concern was raised regarding the increase in requests particularly social
service agencies and questioned whether this is a download from
provincial/federal governments. Should a question be added to the application,
is this a service that should be funded by the Province/Feds? It was noted that
it would not be fair to ask the applicant this question.
- Discourage a cap to the request--Let the directors make their own decisions.
- Directors like the system where directors consider whether to opt in or opt
out.
- The Board in the past has in advance of considering requests what the maximum
amount of grant funds will be allocated in that budget year.
- Remove the question in the draft policy - "the amount of the grant cannot be
more than 20% of the organization's annual budget" and add a question in the
application. Is the amount of the grant request more than 20% of the
organization's annual budget?
- In the application, remove the word "faith based" and change the question to,
is your organization and its services open to all citizens?
- If full financial statements are not provided, the application should be
rejected. State in the application a full financial statement is required to be
submitted.
- It was agreed there is no further requirement for the Review Committee to
meet.
BASRAN/EDGSON
THAT the Regional Board approve the continuation of the regional grant in aid
program;
AND FURTHER THAT the draft policy and application be referred back to staff to
amend taking into consideration the discussion points raised today.
CARRIED
-------------------------------
October 10, 2013 audio of entire RDCO Board meeting - .mp3 (15.5
MB)
October 10, 2013 audio of RDCO Board meeting only about Item 9.1
Grant In Aid Committee Recommendations - .wma (14.4 MB)
|
|
September 12, 2013 Regional District of Central Okanagan Governance
and Services Committee Meeting Minutes
6. Finance & Administrative Services
6.1 Quarterly Program Measures Report - Year-to-date June 30, 2013
The quarterly measures report, year-to-date June 30, 2013, Executive Summary was
presented for information. Staff highlighted areas of note including:
• At the end of June budgets are on track. Budget revision will come forward in
regards to capital costs.
• Restructuring of staff has occurred - existing and new staff.
• Trepanier Fire - paid on call reimbursement has been received from Ministry of
Forests. Surplus has been reflected in revenues. The past practice is to top up
paid on call wages to $30 for incident and budget remainder into reserves.
Reimbursement is reflective of what other fire departments are paid for
response. The question was raised whether it sets a precedent to reimburse
paid-on-call at this rate? The question was raised whether the Board need to
approve a policy change or is this administrative in nature? Staff noted this is
within the existing budget. Need to be consistent across other communities,
staff to confirm that it is consistent in the region.
OPHUS/ZIMMERMANN
THAT staff provide a report to the Board on the policy for reimbursement of paid
on call emergency response for fires such as the Trepanier Fire, confirming the
practice for reimbursement is consistent in the region.
CARRIED
-------------------------------
September 12, 2013 audio of entire RDCO Governance and Services Committee meeting
- .mp3 (28.2 MB)
September 12, 2013 audio of RDCO Governance and Services
Committee meeting only about Item 6.1 Quarterly Program Measures Report - .wma (22.3
MB)
|
|
August 26, 2013 Regional District of Central Okanagan Regular Board Meeting
Minutes 6. CORRESPONDENCE
6.1 Ministry of Community, Sport and Cultural Development re: Receipt of
Strategic Community Investment Fund (Regional District Grant-$56,790) for
information only (All Directors - Unweighted Vote)
Staff noted the funds go into the administration budget to offset
administration overhead recovery and upgrades to the building. In March 2013,
$22,625 was received-the total received in 2013 is $79,415.
BAKER/GRAY
THAT the correspondence from the Ministry of Community, Sport and Cultural
Development confirming approval of the Strategic Community Investment Fund
(Regional District grant of $56,790 be received for information.
CARRIED
-------------------------------
August 26, 2013 audio of entire RDCO Board meeting - .mp3 (11.9
MB)
August 26, 2013 audio of RDCO Board meeting only about Item 6.1
Strategic Community Investment Fund Grant Receipt - .wma (41.3
KB)
|
|
July 18, 2013 Regional District of Central Okanagan Governance
and Services Committee Meeting
Minutes 5. Delegations
5.1 Okanagan Film Commission Update
The Regional Board in follow-up to an earlier presentation by Jon Summerland,
OFC Commissioner and discussions on funding and the role of the Okanagan Film
Commission requested that the OFC Board attend to address questions raised by
the Regional District.
OFC Chair John Trainor, Treasurer, Paul LaGrange, along with Jon Summerland,
Commissioner were in attendance. Documentation was provided which included the
current board members, executive summary, history of the OFC, goals and
objectives, measures of performance for 2013-2016, funding breakdown and a
proposed 2013 budget.
Chair Trainor addressed the 2013 budget which was approved at a recent
meeting.
It shows a surplus of $10,000, which makes up for an accumulated deficit last
year.
The organization is relatively lean with resources going towards attracting film
to the area. The approved budget includes what has been approved from the other
regional districts. Concern was raised regarding the amount of funding the RDCO
provides annually ($110,000 plus in kind) compared to the other regional
districts.
It was noted that, for instance, the animation side of the business is almost
exclusively located in the Central Okanagan. On the filming side, the decision
on where to film is at the whim of the producers-this year, the majority of
filming is being done in the Central Okanagan. As the Central Okanagan is the
hub of the valley, the airport, and often hotels is exclusively used.
The whole Okanagan benefits from the OFC ie: Amazing Race Canada is one
example. It was noted there is value in have a film commission locally, the RDCO
wants to ensure there is value for the dollar spent and equity in funding
contribution.
EDGSON/CONDON
THAT the Okanagan Film Commission report be received for information.
CARRIED
-------------------------------
July 18, 2013 audio of entire RDCO
Governance and Services Committee meeting - .mp3 (19.9
MB)
July 18, 2013 audio of RDCO Governance and Services Committee
meeting only about Item 5.1 Okanagan Film Commission Update - .wma (9.87
MB)
July 18, 2013 audio of RDCO
Governance and Services Committee meeting only about Okanagan Film Commission - .wma (595
KB)
|
|
May 27, 2013 Regional District of Central Okanagan Regular
Board Meeting Minutes 6.2 UBCM - Approval of
Regionally Significant Project Funding ($4,402.420) (for
information)
OPHUS/GRAY
THAT the April 22, 2013 letter from UBCM confirming approval for
the Regionally Significant Project funding of $4,402,420 towards
the purchase and debt repayment for buses for the Kelowna
Transit System be received for information.
CARRIED
=====================
10. NEW BUSINESS
10.1 Okanagan Film Commission - Funding Review (All Directors
Unweighted Vote)
Staff report dated May 7, 2013 provided a review of the
funding provided to the Okanagan Film Commission by the various
regional districts. The issue had been raised during the Boards'
review of services earlier this year and staff was directed to
determine if the other funding partners have any concerns with
the direction and funding of the Commission. The RDCO provides
$110,000 in funding, plus in-kind office space, to the
Commission with the funding being directed through the Economic
Development Commission's service.
In discussion, concern was raised:
o That RDCO funding is disproportionate to other regional
districts, and if RDCO was considering a different structure
(service as part of the EDC function) the other partners would
need to be asked if they are interested. Currently the funding
provided to OFC is a line item under EDC's budget and is handled
as a flow-through grant-staff have no accountability for the
funding provided.
There is the option to fund as a regional grant in aid, which
also has its challenges or establish a service.
o OFC is an independent society with a board. RDCO cannot
dictate how it should be operated. The Board has the capacity to
ensure they are satisfied with the work being done in the
Central Okanagan and is receiving value for their funding
commitment. RDCO needs a clear understanding of the financial
accountability such as: is there a business plan, when is the
year-end, when are financial statements completed.
o Board to Board presentation would provide an opportunity for
the Regional Board to raise issues of concern.
o Previous Regional Boards have believed there is value to the
Commission and agreed to fund at the current level.
GRAY/FINDLATER
THAT consideration of the proposed resolution (below) be
POSTPONED until the Regional Board has had an opportunity to
invite the Okanagan Film Commission Board Chair to a future
meeting to address the concerns raised regarding value and
accountability of the funding provided by the RDCO.
'THAT the Board make any future funding approvals to the
Okanagan Film Commission contingent on receiving their prior
years audited financial statements, a report outlining the
previous years' accomplishments and a proposed budget for the
ensuing year at their annual presentation to the Board.'
CARRIED
-------------------------------
May 27, 2013 audio of entire RDCO Board meeting - .mp3 (12.3
MB)
May 27, 2013 audio of RDCO Board meeting only about Item 6.2
UBCM Approval Of Regionally Significant Program Funding - .wma
(343 KB)
May 27, 2013 audio of RDCO Board meeting only about Item 10.1
Okanagan Film Commission Funding Review - .wma
(503 KB)
|
|
April
11, 2013 Regional District of Central Okanagan Governance and
Services Committee Meeting Minutes
5. Delegations:
5.1 Susan Latimer & Carolina Restrepo-Tamayo, Okanagan
Collaborative Conservation Program (OCCP) Coordinator re: Status
of the Biodiversity Conservation Strategy
A review of the
Biodiversity strategy for the Okanagan region was highlighted.
The program is a partnership of organizations and institutions
with shared goals including: maintaining regional biodiversity,
protecting species at risk, maintaining ecological connectivity
throughout the Okanagan Basin, and balancing regional growth
with conservation. The 34 partners in the program include
municipalities throughout the valley, Okanagan Basin Water
Board, South Okanagan Similkameen Conservation Program, North
Okanagan Naturalists' Club, etc. Results of the project: why
is biodiversity is important: clean air, clean water, healthy
food, quality of life, and scenic beauty.
The program was
supported by the Board in 2010 and began its activities in 2011.
RDCO has provided $10,000 in funding for the program in
2011-2012, and 2012-2013, as well as in-kind office support.
Susan Latimer, project manager, addressed the committee
reviewing the purpose of the strategy: why, where, who and how.
The program is similar to the methodology of the program in RDOS.
Currently in phase 2 of the strategy with a draft document being
developed in 2012-2013, and a final document in 2014.
Expected
results include: science analysis and decision support tools
(maps and statistical summaries); general recommendations; case
studies using mapping; guidance on maintaining landscape
connectivity; and implementation and monitoring framework
including public and stakeholder engagement.
Director
Zimmermann arrived at 8:55 a.m. Discussion included:
-All mapping and steps have been forwarded to local government
partner staff. Methodology document not yet finalized.
-It was noted on parkland only protects 16% of lands
-The information will be utilized in the update of the aggregate
and demand study, as well as the Regional Growth Strategy.
-Will there be a relationship between ALR lands. Staff is
working with the agricultural community to engage the sector to
use this information in farm planning.
-Information will help us tell a better story with partnership
groups like Nature's Trust, Nature Conservancy, etc.
BASRAN/BAKER
THAT the Okanagan Collaborative Conservation Program (OCCP)
presentation on the status of the biodiversity conservation
strategy be received for information.
CARRIED -------------------------------
April
11, 2013 audio of entire RDCO Governance and Services Committee meeting - .mp3 (24.6
MB)
April
11, 2013 audio of RDCO Governance and Services Committee meeting only about
Item 5.1 Okanagan Collaborative Conservation Program - .wma (13.3
MB)
|
|
March 28, 2013 Regional District of Central Okanagan Special
Board Meeting Agenda
Item 6.1 Strategic Community Investment Fund Regional Districts
Annual Contribution
Dear Chair Hobson and Board Members:
Ref: 152792
Strategic spending by British Columbia communities stimulates
local economies, encourages growth, creates local jobs and helps
offset the effects of the global economic downturn. As such, the
Province of British Columbia provided an immediate $60 million
of relief in March 2012 and another $94 million in June 2012 to
local governments through a restructuring of the current
provincial grant programs. This provides local communities with
more provincial funding sooner, giving greater certainty and
improved financial flexibility for the future.
The March 2013 initiative totalling $20 million consists of $1 0
million for the Traffic Fine Revenue Sharing Program to help
municipalities enhance policing and community-based public
safety programs, and $10 million for Small Community and
Regional District Grants supporting local governments to provide
services in areas with smaller tax bases.
For your Regional
District, this means $22,625 will be transferred to your account
on or before March 12, 2013.
As with the previous Strategic Community Investment Fund
program, we expect that local governments will continue to
report publicly on the use of these funds through the annual
reporting requirements.
Sincerely,
"Original signed by"
Bill Bennett
Minister of Community, Sport and Cultural Development
-------------------------------
March 28, 2013 audio of entire RDCO Board meeting - .mp3 (3.74
MB)
March 28, 2013 audio of RDCO Board meeting only about
Item 6.1 Strategic Community Investment Fund Regional Districts
Annual Contribution - .wma (636 KB)
|
|
February 14, 2013 Regional District of Central Okanagan
Governance and Services Committee Meeting
Minutes
6. Corporate Services
6.1 Review of 2013 Regional Grant In Aid Allocations
It was noted that the deadline for receipt of the 2013 regional grant in aid
applications was January 11, 2013. Each electoral area director & municipal
director(s) reviewed the allocation requests and provided their funding
allocations.
Director Stack declared a conflict of interest for the Seniors Outreach Services
Society allocation.
It was noted that as Director Fielding is not in attendance Peachland's
allocations will be provided directly to staff for inclusion in the allocation
noted. The partners and electoral area directors provided their allocations for
each application as
follows:
Arts Council of Central Okanagan
Request $26,760. City of Kelowna - $12,500; Peachland - $400; Lake Country
$1,600; West Kelowna - $2,000; Central Okanagan West - $500; Central Okanagan
East - $200 ; Allocation $17,200
Brain Trust Canada Association
Request $31,309.50. City of Kelowna - $0; Peachland - $0; Lake Country - $0;
West Kelowna - $0; Central Okanagan West - $0; Central Okanagan East - $0 ;
Allocation $0
BC Fruit & Grape Growers Association (Starling Control Program) It was noted
that as a bylaw could not be adopted in time the funding for this program would
be through regional grants in aid for 2013.
Request $25,000. City of Kelowna - $17,619; Peachland - $200; Lake Country
$1,610; West Kelowna - $0; Central Okanagan West - $563; Central Okanagan East -
$458 ; Allocation $20,450. District of West Kelowna funds the program directly
for a full allocation of $25,000.
BC Schizophrenia Society
Request $20,000. City of Kelowna - $12,500; Peachland - $250; Lake Country $800;
West Kelowna - $1,000; Central Okanagan West - $400; Central Okanagan East -
$100 ; Allocation $15,050 Canadian Mental Health Association (Kelowna)
Request $24,995. City of Kelowna - $10,000; Peachland - $300; Lake Country $ 0;
West Kelowna - $1,000; Central Okanagan West - $0; Central Okanagan East $100;
Allocation $11,400
Central Okanagan Community Gardens
Request $35,000. City of Kelowna - $24,665; Peachland - $200; Lake Country
$1,800; West Kelowna - $5,636; Central Okanagan West - $0; Central Okanagan East
- $0 ; Allocation $32,301 Central Okanagan Elizabeth Fry Society Request
$28,000. City of Kelowna - $0; Peachland - $500; Lake Country - $0; West Kelowna
- $2,500; Central Okanagan West - $215; Central Okanagan East $100; Allocation
$3,315
Children's Festival Society
Request $6,000. City of Kelowna - $0; Peachland - $350; Lake Country - $200;
West Kelowna - $1,000; Central Okanagan West - $300; Central Okanagan East $200
; Allocation $2,050 Freedom's Door (Resurrection Recovery Resource Society)
Request $27,000. City of Kelowna - $7,500; Peachland - $250; Lake Country $500;
West Kelowna - $1,000; Central Okanagan West - $0; Central Okanagan East - $100
; Allocation $9,350
Friends of Fintry Provincial Park Society
Request $4,800. City of Kelowna - $3,383; Peachland - $200; Lake Country $300;
West Kelowna - $773; Central Okanagan West - $200; Central Okanagan East - $100;
Allocation $4,956
Hands In Service
Request $20,000. City of Kelowna - $5,000; Peachland - $200; Lake Country $200;
West Kelowna - $0; Central Okanagan West - $100; Central Okanagan East - $100 ;
Allocation $5,600
Inn From the Cold
Request $17,000. City of Kelowna - $0; Peachland - $0; Lake Country - $0; West
Kelowna - $0; Central Okanagan West - $0; Central Okanagan East - $ 0;
Allocation $0
John Howard Society
Request $54,721.88. City of Kelowna - $25,000; Peachland - $450; Lake Country
$400; West Kelowna - $3,500; Central Okanagan West - $600; Central Okanagan East
- $300; Allocation $30,250
Kelowna Art Gallery
Request $5,000. City of Kelowna - $0; Peachland - $250; Lake Country - $0; West
Kelowna - $2,500; Central Okanagan West - $300; Central Okanagan East - $100 ;
Allocation $3,150
Kelowna and District Society for People In Motion
Request $18,750. City of Kelowna - $7,500; Peachland - $350; Lake Country
$1,000; West Kelowna - $3,019; Central Okanagan West - $422; Central Okanagan
East - $300 ; Allocation $12,591
Kelowna Child Care Society
Request $29,248. City of Kelowna - $0; Peachland - $0; Lake Country - $0; West
Kelowna - $0; Central Okanagan West - $0; Central Okanagan East - $0 ;
Allocation $0
Kelowna Community Church of the Salvation Army
Request $6,000. City of Kelowna - $0; Peachland - $0; Lake Country - $200; West
Kelowna - $0; Central Okanagan West - $0; Central Okanagan East - $100 ;
Allocation $300
Kelowna Community Food Bank Society
Request $7,250, City of Kelowna - $5,000; Peachland - $0; Lake Country - $0;
West Kelowna - $0; Central Okanagan West - $200; Central Okanagan East - $100
Allocation $5,300
Kelowna Gospel Mission Society
Request $9,991.02. City of Kelowna - $0; Peachland - $200; Lake Country - $200;
West Kelowna - $0; Central Okanagan West - $100; Central Okanagan East $100;
Allocation $600
Living Positive Resource Centre, Okanagan
Request $22,300. City of Kelowna - $0; Peachland - $0; Lake Country - $0; West
Kelowna - $0; Central Okanagan West - $0; Central Okanagan East - $0 ;
Allocation $0
Metro Community
Request $40,000. City of Kelowna - $0; Peachland - $0; Lake Country - $0; West
Kelowna - $0; Central Okanagan West - $0; Central Okanagan East - $0 ;
Allocation $0
New Opportunities for Women
Request $36,000. City of Kelowna - $25,371; Peachland - $600; Lake Country $200;
West Kelowna - $2,500; Central Okanagan West - $800; Central Okanagan East -
$400 ; Allocation $29,871
Okanagan Boys & Girls Club (Youth Restorative Justice)
Request $1,000. City of Kelowna - $0; Peachland - $250; Lake Country - $0; West
Kelowna - $0; Central Okanagan West - $300; Central Okanagan East - $400 ;
Allocation $950
Okanagan Central Small Dog Rescue Society
Request $7,000. City of Kelowna - $0; Peachland - $100; Lake Country - $100;
West Kelowna - $0; Central Okanagan West - $100; Central Okanagan East - $0 ;
Allocation $300
Okanagan Heritage Museum (Kelowna Museum Society)
Request $15,000. City of Kelowna - $0; Peachland - $250; Lake Country - $200;
West Kelowna - $2,500; Central Okanagan West - $500; Central Okanagan East -
$100 ; Allocation $3,550
Okanagan Historical Society (Father Pandosy Mission)
Request $30,000. City of Kelowna - $0; Peachland - $0; Lake Country - $0; West
Kelowna - $0; Central Okanagan West - $0; Central Okanagan East - $0 ;
Allocation $0
Okanagan Humane Society
Request $5,000. City of Kelowna - $3,523; Peachland - $100; Lake Country $200;
West Kelowna - $805; Central Okanagan West - $250; Central Okanagan East -$100;
Allocation $4,978.
Project Literacy Kelowna Society
Request $30,000. City of Kelowna - $7,500; Peachland - $250; Lake Country $400;
West Kelowna - $1,500; Central Okanagan West - $200; Central Okanagan East -
$200 ; Allocation $10,050
Seniors Outreach Services Society
Request $40,000. City of Kelowna - $10,000; Peachland - $400; Lake Country $200;
West Kelowna - $0; Central Okanagan West - $200; Central Okanagan East - $200 ;
Allocation $11,000
South Okanagan Rehabilitation Centre for Owls
Request $40,000. City of Kelowna - $0; Peachland - $0; Lake Country - $0; West
Kelowna - $0; Central Okanagan West - $0; Central Okanagan East - $500 ;
Allocation $500
Stepping Free Recovery Society
Request $37,092. City of Kelowna - $0; Peachland - $0; Lake Country - $0; West
Kelowna - $0; Central Okanagan West - $0; Central Okanagan East - $0 ;
Allocation $0
Westside Celebration Society
Request $1,500. City of Kelowna - $1,000; Peachland - $53; Lake Country - $0;
West Kelowna - $0; Central Okanagan West - $450; Central Okanagan East - $0 ;
Allocation $1,503
A general discussion ensued in regards to the grant in aid policy and future
process. As noted, the total grants requested this year was $701,717 (total
approved $236,565) which is a significant increase from last year. There was
agreement that it is time to relook at the policy and provide guidance for the
future-a different policy or a strengthening of the policy.
It was noted: Kelowna handles their grant requests through an outside
organization; break down grants into cultural/arts and social service; multiple
social agencies are opening and doing similar work (duplication of service);
downloading from the Province (including IHA); some are project specific grants;
municipal/infrastructure requests (Humane Society, Community Gardens);
operational grants to hire staff (cost of administrative costs with some
organizations is of concern); should applicants be capped by the number of times
grants which can be requested; should RDCO be in the 'grant business' at all;
groups should provide benefit to the entire region; grants may only be relevant
to municipalities and not electoral areas.
FINDLATER/STACK
THAT the Governance & Services Committee recommends to the Regional Board, that
the Board Chair be requested to form a regional grant in aid standing committee,
with staff support, to review the regional grant in aid policy, taking into
consideration the comments raised today, and report to a future Governance &
Services Committee meeting.
CARRIED
HANSON/BAKER
THAT the Governance & Services Committee recommends to the Regional Board, that
the regional grant in aid allocations be forwarded for consideration as part of
the 2013-2017 Financial Plan.
CARRIED
-------------------------------
February 14, 2013 audio of entire RDCO
Governance and Services Committee meeting - .mp3
(41.6
MB)
February 14, 2013 audio of RDCO
Governance and Services Committee meeting only about Item 6.1 Regional
Grant-in-Aid Review - .wma (18.8 MB)
|
|
February 14, 2013 Highlights of the Regional District of Central Okanagan Regular Board Meeting
Okanagan Film Commission Update
A presentation was given updating the activity and plans of the Okanagan Film
Commission. Commissioner Jon Summerland says the region hosted more than 30
productions during 2012 generating more than $27.5-million in revenue. He adds
that five animated series along with video game production provided employment
during the entire year. The Commission is proposing a 2013 total budget of
$201,500 which includes a $110,000 contribution from the Regional District of
Central Okanagan. The Board has agreed to a request to advance first quarter
funding to the Film Commission and will consider the complete funding request as
part of the budget discussion on February 28th. The Film Commission also
receives funding from the North and South Okanagan-Similkameen regional
districts, the Boundary Economic Development Commission and the Province of BC.
====================
Regional Grant-In-Aid Review
The Regional Board will form a Board committee, with staff support to review
and develop a more clearly defined policy regarding the Regional Grant-in-Aid
program. The Board is concerned about the skyrocketing increase in financial
requests from local organizations over the past number of years and recognizing
there are limited local financial funding resources available. The final
approval for 2013 Regional Grant-in-Aid requests will be confirmed during
consideration and adoption of the Regional District budget on March 28th.
-------------------------------
February 14, 2013 audio of entire RDCO Board meeting - .mp3
(11.1
MB)
February 14, 2013 audio of RDCO Board meeting only about
addition of late items Okanagan Film Commission Update,
Grants-in-aid moved to Budget Meeting - .wma (601 KB)
February 14, 2013 audio of RDCO Board meeting only about Okanagan Film
Commission Update - .wma (141 KB)
February 14, 2013 audio of RDCO Board meeting only about Grants-in-aid moved to
Budget Meeting - .wma (537 KB)
February 14, 2013 audio of RDCO Board meeting only about Grant-in-Aid Committee
- .wma (120 KB)
February 14, 2013 audio of RDCO Board meeting only about not being able to get a
mortgage on a Grow Op and Grow Ops moving to Electoral areas due to
Municipalities having legislation and Regional Districts not having legislation
so are designing a resolution for that - .wma (1.85 MB)
|
|
February 14, 2013 Regional District of Central Okanagan Regular Board Meeting
Minutes
6. COMMITTEE RECOMMENDATIONS
6.1 Rise and Report - Governance & Services Committee meeting of February 14,
2013 (All Directors - Unweighted Vote)
b) Okanagan Film Commission Funding
OPHUS/EDGSON
THAT the Regional Board approve providing an advance of the first quarter
funding to the Okanagan Film Commission.
CARRIED
===============
6. COMMITTEE RECOMMENDATIONS
6.1 Rise and Report - Governance & Services Committee meeting of February 14,
2013 (All Directors - Unweighted Vote)
c) Regional Grant In Aid Funding
OPHUS/BAKER
THAT the regional grant in aid allocations be forwarded for consideration as
part of the 2013 - 2017 Financial Plan.
CARRIED
It was agreed that due to the increase in applications received and the increase
in funding being requested, that the regional grant in aid policy needs to be
reviewed to better quantify and qualify the process the Regional Board should
use in allocating grant funds in the future.
FINDLATERISTACK
THAT the Board Chair be requested to form a regional grant in aid standing
committee, to include staff support, to review the regional grant in aid policy
and report to a future Governance & Services Committee meeting.
CARRIED
==========================
7. DIRECTOR ITEMS
c) District of West Kelowna Resolutions to SILGA
Director Findlater noted that the District of West Kelowna council are
considering various resolutions for this years' SILGA convention (tiered
funding for future federal gas tax funding; authority for regional
districts to adopt bylaws as municipalities can for dealing with grow-op houses;
provincial wide noise bylaw).
-------------------------------
February 14, 2013 audio of entire RDCO Board meeting - .mp3
(11.1
MB)
February 14, 2013 audio of RDCO Board meeting only about
addition of late items Okanagan Film Commission Update,
Grants-in-aid moved to Budget Meeting - .wma (601 KB)
February 14, 2013 audio of RDCO Board meeting only about Okanagan Film
Commission Update - .wma (141 KB)
February 14, 2013 audio of RDCO Board meeting only about Grants-in-aid moved to
Budget Meeting - .wma (537 KB)
February 14, 2013 audio of RDCO Board meeting only about Grant-in-Aid Committee
- .wma (120 KB)
February 14, 2013 audio of RDCO Board meeting only about not being able to get a
mortgage on a Grow Op and Grow Ops moving to Electoral areas due to
Municipalities having legislation and Regional Districts not having legislation
so are designing a resolution for that - .wma (1.85 MB)
|
|
January 17, 2013 Regional District of Central Okanagan Governance
and Services Committee Meeting
Minutes 5.2 Central Okanagan Land Trust 2013-2015
Funding Support (Delegation Wayne Wilson, Executive Director)
Wayne Wilson, Executive Director of the Central Okanagan Land Trust addressed
the Committee with a request for funding support for 2013-2015.
• Mission statement is to protect land for wildlife and parks so bio-diversity
and natural features are preserved for future generations.
• Request for $15,000 for three years in support of COLT operations (25% of
their annual budget) with annual report to the Board on programs and progress.
• Land Trusts are a long established and practical vehicle for securing park
lands and nature reserves on behalf of the community,
• COLT - established in 1990. To date, 800+ acres preserved, 5 covenant
properties (total 80 acres)
• Scope of work reviewed - land donation, conservation covenants, endowment
funds, grants acquisition, formal education liaison, public programming and Land
Trust partnerships
• Administrative plan and programs 2013-2015 highlighted
• Direct benefits of the partnership were reviewed.
Discussion:
- What is the composition of the Board? Volunteer board made up of nine members.
Widely held membership groups including naturalist and historic societies.
- Cultural landscapes are not part of the plan at this time:
- Communication plan includes meeting with all partners in the region. Local
government managers, MLAs, MPs. West Kelowna Council interested in hearing from
the Trust.
- What are the obstacles? Variable approach to work together in partnership.
Doing things differently internally. COLT has been a quiet, silent partner for
decades. Needs to be more visible in the community.
- COLT, request is for support as a line item in the Parks budget for the next
three years.
- RDCO supports other groups ie: Friends of, Fintry, Community Recreation
Society
as a contractual agreement, and various grants in aid the Board supports. Staff
will need to review their budget priorities and determine if there is
opportunity to reduce funding elsewhere.
- Opportunity to grow partnership between the two organizations and the lands
which have been donated to the Trust now and in the future.
- Lands donated will always remain in the Trust.
GIVEN/OPHUS
THAT the presentation by Wayne Wilson, Executive Director of the Central
Okanagan Land Trust regarding funding support for 2013-2015 be received;
AND FURTHER THAT the Regional Board agrees in principle to the
COLT
proposal for $15,000 in annual funding for 2013-2015 and directs
that the funding request be considered in the 2013 budget discussions.
CARRIED
-------------------------------
January 17, 2013 audio of entire RDCO
Governance and Services Committee meeting - .mp3 (24.8
MB)
January 17, 2013 audio of RDCO Governance and Services Committee meeting only
about Item 5.2 Central Okanagan Land Trust Funding Support Presentation -
.wma (18.8
MB)
|
|
January 17, 2013 Regional District of Central Okanagan Governance
and Services Committee Meeting
Minutes 5. Parks Services
5.1 Gellatly Nut Farm Regional Park - Tree Inventory and Heritage Orchard
Management Plan (Delegation - Mark Brown, B.A. Blackwell & Associates) Staff
report dated January 7, 2013 outlined the Tree Canada TD Green Streets Program
grant which funded the Gellatly Nut Farm Regional Park Tree Inventory and
Heritage Orchard Management Plan project.
Director Basran arrived at 8:37 a.m.
Mark Brown of B.A. Blackwell & Associates provided and overview of the
project.
• All trees were inventoried and GPS data completed.
• Research included finding the 'Gellatly Collection' across Canada
• Re-established an old partnership with the Hamilton Botanical Gardens and new
partnership with University of Notre Dame in the US who is interested in doing
DNA testing on the trees.
• Probably Canada's most important genetic germplasm collection.
• History is showing that the older varieties are much more resistant to pests
and to climate change.
• Conservation of the living museum - identify, replicate, regenerate, promote
and donate.
• Creating and promoting heritage orchard arboretum.
• Key messaging: arboretum is a high priority; various people, organizations are
interested in partnerships.
Discussion:
- Consultants may be needed to assist in the project going forward (protecting
branding, names). Trademarking and branding, royalties (may need legal
assistance).
- Is there any opportunity for revenue generation? Yes, there is potential.
- Where are we with recognizing the park as a Heritage Park? Directed on the
most recent discussions - cultural landscapes. Previously the Regional District
was informed the Park does not have national merit in National Monument and
Historical Board's opinion.
STACK/BAKER
THAT the Governance & Services Committee recommends that the Regional Board
receive the Gellatly Nut Farm Regional Park - Tree Inventory and Heritage
Orchard Management Plan;
AND THAT staff be directed to prepare an implementation plan,
including
funding requirements and timing schedule for recommendation to the
Regional Board by June 13, 2013.
CARRIED
-------------------------------
January 17, 2013 audio of entire RDCO
Governance and Services Committee meeting - .mp3 (24.8
MB)
January 17, 2013 audio of RDCO Governance and Services Committee meeting only
about Item 5.1 Gellatly Nut Farm Regional Park - Tree Inventory And Heritage
Orchard Management Plan - .wma (14.3
MB)
|
|
January 17, 2013 Regional District of Central Okanagan Regular Board Meeting
Minutes 6. NEW BUSINESS
6.1 Reassignment of Regional Gas Tax Funding to the District of West Kelowna
(All Directors - Unweighted Vote)
Staff report dated January 8, 2013 outlined that in 2007 UBCM approved
funding for infrastructure associated with the Rapid Bus service operating
between the Westbank Town Centre and UBC-Okanagan campus. Of the $10.5M
approved, $3.59M was related to proposed transit infrastructure within the
District of West Kelowna. At that time, the City of Kelowna agreed to
administer the government funding as West Kelowna had not yet incorporated.
Since that time incorporation has occurred, as well the area of proposed
improvements has significantly changed.
Staff provided a brief review of the background. There is an agreement in place
for gas tax funding which was approved as part of the region's Smart Transit
Plan. A capital plan was produced in 2006 and the funds approved in 2007. Phase
1 started in 2008 in Kelowna and was completed in 2010. Phase 2 of the plan is
within West Kelowna boundaries. Since the application was made, priorities have
changed and amendments are required as the infrastructure will be located with
the boundaries of West Kelowna. In addition, the current agreement expires in
2013 and an extension for the completion of the projects is required to the end
of 2014.
FINDLATER/GIVEN
THAT the Regional Board approve of the reassignment of $3,590,000 in Federal Gas
Tax funding from the City of Kelowna to the District of West Kelowna for
completion of infrastructure associated with Phase 2 of the Rapid Bus project;
AND THAT the Regional Board endorse the change of a proposed transit exchange
from along Stevens Road to along Westgate Road and next to Hwy 97;
AND THAT the Regional Board support a request to the Union of BC Municipalities
for an extension of the deadline for using the Gas Tax funding from September
30, 2013 to December 31, 2014.
CARRIED
-------------------------------
January 17, 2013 audio of entire RDCO Board meeting - .mp3
(11.7
MB)
January 17, 2013 audio of RDCO
Board meeting only about Item 6.1 Reassignment Of Regional Gas Tax Funding To
District Of West Kelowna - .wma (4.95 MB)
|
|
January 17, 2013 Highlights of the Regional District of Central Okanagan Regular Board Meeting
Heritage Orchard Management Plan
The Regional Board has received the Gellatly Nut Farm Regional Park Tree
Inventory and Heritage Orchard Management Plan. The comprehensive document
outlines key recommendations for preserving and managing the cultural landscape,
genetic significance of heritage trees and operations and management practises
for the historic nut farm orchard. The plan was developed with
funds from the
Parks Services budget and a $15,000 grant from the Tree Canada TD Green Streets
program.
Land Trust Funding Request Considered
The Regional Board has given approval in principle to a funding request from the
Central Okanagan Land Trust. The Board will consider providing
$15,000 a year
over the next three years to support the organization, which has a long-standing
partnership with the Regional District for securing and preserving additional
lands for parks and nature reserves as legacies for all Central Okanagan
residents. The request will be considered during formal budget discussions in
February and March.
-------------------------------
January 17, 2013 audio of entire RDCO Board meeting - .mp3
(11.7
MB)
January 17, 2013 audio of RDCO Board meeting only about Item
7.1b Central Okanagan Land Trust Funding Support Presentation - .wma (82.7 KB)
|
A round table for Mayors
Castanet.net - by Grant Scott - Story: 74400 - Apr
27, 2012
The four member municipalities of the Inter-Municipal Services
Advisory Board - Kelowna, West Kelowna, Vernon and Penticton - are
continuing their work on common municipal issues including transit
governance, the Okanagan Basin Water Board and environmental
permitting.
The board is made up of the four municipal mayors and chief
administrative officers.
On Friday, April 20, Kelowna Mayor Walter Gray, Vernon Mayor Robert
Sawatzky, West Kelowna Mayor Doug Findlater and Penticton Mayor Dan
Ashton met to plan ahead for the rest of 2012.
“By continuing to work together, the four municipalities are able to
address areas of mutual concern, which will be a benefit to all the
citizens of the Okanagan Valley,” says Penticton Mayor Dan Ashton.
In the past, that has included agreement on a common Safe Premises
bylaw to handle properties found to be cultivating illegal drugs,
the launching a Bylaw Dispute Adjudication System and lobbying for
continued support of the Combined Forces Special Enforcement Unit of
the RCMP, dedicated to organized crime activity.
This time around, the group discussed partnership opportunities with
BC Transit, which is considering implementing a three-person panel
to work with municipalities on planning.
The Mayors agreed that larger centres would like to work in tandem
with its provincial transit partner, making the panel available to
assist smaller centres with planning.
The group also noted it is looking forward to the Okanagan Basin
Water Board’s strategic planning session scheduled for early June,
and would call on municipal peers at the coming Southern Interior
Local Government Association (SILGA) convention in Revelstoke to
offer the OBWB suggestions and recommendations for consideration
during its planning process.
Penticton Mayor Dan Ashton also broached the topic of environmental
permitting issues relating to the reconstruction of streamside
infrastructure, such as dike systems.
The City of Penticton will take the lead on the matter, writing a
letter to senior government to review the lengthy and often costly
process required before municipalities are able to conduct needed
repairs.
Mayors Gray, Sawatzky, Findlater and Ashton
signed two joint letters at the meeting: one to Premier
Christy Clark seeking funding support for private landowners for
forest fire mitigation and the other to the
Union of BC Municipalities seeking a change in how funds are
allocated under the Gas Tax Agreement.
Ongoing concerns that impact all member municipalities were also
discussed, including enforcement of lakeshore zoning regulations and
the RCMP policing agreement.
Inter-Municipal Services Advisory Board meetings are held quarterly
and alternate between municipalities. The four mayors represent more
than 80 per cent of the Okanagan’s population. |
|
November 8, 2012 Regional District of Central Okanagan Governance
and Services Committee Meeting Minutes 6. Finance & Administrative
Services 6.1 Quarterly Program Measures Report (Year-to-Date - September 30,
2012)
Staff report dated November 1, 2012 outlined the program measures report year
to- date September 30, 2012. Staff highlighted the executive summary comments.
- Corporate Services
o Recruitment process for new CAO has begun - Waste Reduction
o Launch of paper reduction program
o Commercial waste quantities reduced by 2.8%
o Curbside collection radio frequency identification system
• 1331 non-compliant customers identified and contacted, only 52
reoffenders
o Recycling - market downturn, budget effect - Environmental Services
o Falcon Ridge Water - exploratory drilling for a new well
o Trepanier Bench Water - fire effects - 110 risk evident
o Leak Detection program for Westshore Water resulted in 43% reduction, and at
Killiney Beach 20% of m3 pumped
o RDCO lift stations/collector systems - all pumps being investigated for
deterioration
o Killiney Beach Water - reduction to scope of upgrade
o Reduced clerical staff by 0.5 FTE
o WWTP - Stage 3 design work completed. - Information Systems
o MOU Lake Country has yet to sign the agreement. Concern regarding 2013 impact
to partners if Lake Country does not sign on. - Development Services
o School site acquisition
o Inspection Services - staff reduction
o Dog Control- review report received in October. Implementation plan will be
coming forward for Board consideration.
o Noxious insect control - low complaint numbers. - Protective Services
o Trepanier Fire
o Black Mountain grass fire
o Wilsons Land Volunteer Fire Department - volunteer fire chief leaving
-
Regional Rescue
o 4 total EOC activations, 27 ESS activations
o Operation exercise - Sept 13
o Review of service is under way - Parks Services
o Parkland acquisitions - 3 properties closed
o Mission Creek - upgrade to playground
o Trepanier Creek Greenway fire
o Bear closures
o Interpretation programs 8% increase in participants
- Crime Stoppers
o Vehicle donated to the program
o Sponsorship packages being developed
o Tips provided lead to info on two major homicides
- EDC
o Recruitment of United Airlines flights into Kelowna
o Export development - increased interest from China
- Purchasing
With the hiring of a purchasing manager, total quantifiable savings to date are
$201,902, including risk reduction to RDCO, time savings for managers and staff
and stronger contracts.
It was noted that the full report is in the Board's Reader file.
Discussion
-It was noted that West Kelowna is interested in receiving further information
on the RFID program and staff will update Council in the future.
-West Kelowna will look at trunk lines in the near future. It's a low priority
for them.
-School site acquisition - approved by the Province, developers will be required
to pay a fee in the future.
-Information provided to Kelowna for review of boundary extension.
-What are the financial implications of reduced recycling and reduced income is
there a way to offset costs? Staff is focusing on reduction programs (paper free
program) paying less processing costs when it ends up in the recycling bins -
it's the only thing that can be done to offset costs. Material is not being
returned to the landfill. There is no shutdown for recyclables. The material
that is recycled here is sent to relatively local markets (not China) plastics
go to the Lower Mainland, paper to Washington. We can stockpile if required but
there is no ability for reduced transportation costs as we use local markets.
Where does the money go for electronics? The Electronics Stewardship of BC -
they run the program, collecting, marketing, hauling, processing and they fund
depot operations. BAKER/EDGSON
THAT the Quarterly Program Measures report year-to-date September 30, 2012 be
received for information. CARRIED
===================== 6.2 Briefing on
2013-2017 Financial Plan & Overview of the Process
Staff report dated October
30, 2012 outlined general impacts to consider during the 2013-2017 Financial
Plan discussions. Full reporting will be completed through the budgeting process
beginning in February. General impacts for 2013 were highlighted as a heads-up
for the budgeting process. BAKER/CONDON
THAT the 2013-2017 Financial Plan overview be received for information.
CARRIED -------------------------------
November 8, 2012 audio of entire RDCO Governance and Services
Committee meeting - .mp3 (49.6
MB)
November 8, 2012 audio of RDCO Governance and Services Committee
meeting only about Item 6.1 Quarterly Program Measures Report - .wma (18 MB)
November 8, 2012 audio of RDCO Governance and Services Committee
meeting only about Item 6.2 Briefing On 2013 - 2017 Financial Plan - .wma (11.7
MB)
|
|
November
8, 2012 Regional District of Central Okanagan Regular Board Meeting Minutes
10. DIRECTOR ITEMS CAO, Paul Macklem, noted that he has been
asked to sit on the UBCM Local Government Finance Committee. He has agreed to
this position. =============
7. FINANCE & ADMINISTRATIVE
SERVICES 7.1 2012-2016 Financial Plan Amendment Bylaw No. 1314,2012, 1st, 2nd
and 3rd readings and Adoption (All Directors - Weighted Vote)
Staff provided
an overview to the Board on the budget amendments required for the 2012
Financial Plan, including:
-
Trepanier Bench transfer from Community Works Fund Gas
Tax Reserve
-
Wastewater Treatment Plant - amendment covers HST which is not recoverable,
and administrative costs, capital costs which was missed in the initial budget.
Biosolids work moved forward. DCC costs less than anticipated.
-Killiney Community Hall - RDCO does not own the hall so cannot include capital
costs - transfer to the contractor for capital (housekeeping)
-
Regional Parks/Westside Parks - total projects not changed, funds moved to
other projects - Board approval has previously been given to the projects
CONDON/BASRAN
THAT Regional District of Central Okanagan 2012-2016 Financial Plan Amendment
Bylaw No. 1314,2012 be given first, second and third readings and adopted this
8th day of November 2012. CARRIED
-------------------------------
November
8, 2012 audio of entire RDCO Board meeting - .mp3 (32.4
MB)
November 8, 2012 audio of RDCO Board meeting only about Director
Item CAO Paul Macklem sitting on the UBCM Local government Finance Committee -
.wma (633 KB)
November 8, 2012 audio of RDCO Board meeting only about Item 7.1
2012 - 2016 Financial Plan Amendment Bylaw No. 1314, 2012 - .wma (3.34 MB)
|
|
October 22, 2012 Regional District of Central Okanagan Regular Board Meeting Agenda
Kelowna City Hall Council Chamber 1435 Water Street
Item 7.3 UBCM Regionally Significant Fund Application Approvals
*Note: This is only a snippet
At its October 4, 2012 meeting, the Gas Tax Agreement's Management Committee
made funding decisions for the Regionally Significant Project Fund applications.
I am pleased to advise that your applications for the following projects have
been
approved for RSP funding of the lesser amount indicated or 100% of the actual
eligible costs of each approved project:
Regional Active Transportation Project, $2,247,315.00
Regional Housing Strategy Project, $150,000.00
Air Quality Management Project, $38,000.00
Septic Treatment Upgrades Project, $780,000.00
Centrifuge Project, $317,969.00
-------------------------------
October 22, 2012 audio of entire RDCO Board meeting - .mp3 (265
MB)
October 22, 2012 audio of RDCO
Board meeting only about Item 7.3 UBCM Regionally Significant Fund Application
Approvals - .wma (601
KB) |
|
October 22, 2012 Regional District of Central Okanagan Regular Board Meeting Minutes
7.3 Union of BC Municipalities (UBCM) - Approval of Regionally Significant
Project Fund Applications (for information only) FINDLATER/FIELDING
THAT the October 12, 2012 letter from the Union of BC Municipalities confirming
approval of the Regional Significant Project Funding for the following projects
be received: • Regional Active Transportation Project $2,247,315
• Regional Housing Strategy Project (Household Travel Survey) - $150,000
• Air Quality Management Project - $38,000
• Septic Treatment Upgrades Project - $780,000
• Centrifuge Project - $317,969 CARRIED
-------------------------------
October 22, 2012 audio of entire RDCO Board meeting - .mp3 (265
MB)
October 22, 2012 audio of RDCO
Board meeting only about Item 7.3 UBCM Regionally Significant Fund Application
Approvals - .wma (601
KB) |
|
June
25, 2012 Regional District of Central Okanagan Regular Board Meeting Minutes
6.2 British Columbia/Yukon Command - The Royal Canadian Legion Military Service
Recognition Book - request for support of
advertisement space (All Directors - Unweighted Vote)
Staff report dated June 19th outlined that a letter has been received from the
British Columbia/Yukon Command - The Royal Canadian Legion regarding a request
to purchase advertisement in their 2012 Military Service Recognition Book.
Proceeds raised from advertising offset the cost of the publication and help to
improve services to Veterans in the more than 150 communities served throughout
British Columbia and the Yukon. Staff report noted that considering the
priorities of the Regional District it is recommended that the RDCO does not
continue to purchase an advertisement in the magazine.
In discussion, it was noted that the District of Lake Country purchases
advertising. Other jurisdictions, as well as the Regional District also purchase
wreaths for Remembrance Day in support of the Royal Canadian Legion and
veterans. It was agreed that for this year only the RDCO would continue the
advertisement acknowledging all members.
EDGSON/ZIMMERMANN
THAT the Board approves a letter be sent advising the Royal Canadian Legion,
British Columbia / Yukon Command that the Regional District of Central Okanagan
will purchase a Remembrance Day advertisement in the Military Service
Recognition
Book for the last time in 2012;
AND THAT the Royal Canadian Legion be thanked for their commitment and
dedication in supporting our Veterans and ensuring that the sacrifices made by
the men and women in serving our country are not forgotten and passed from
generation to generation;
AND FURTHER THAT when the magazine is received staff circulate it to the Board
for review.
CARRIED -------------------------------
June
25, 2012 audio of entire RDCO Board meeting - .mp3 (98.6
MB)
June
25, 2012 audio of RDCO Board meeting only about Item 6.2 Royal Canadian Legion
- .wma (4.82 MB)
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April 23, 2012 Regional District of Central Okanagan Regular Board Meeting Minutes
Correspondence
7.2 Letter of request from Regional District of
North Okanagan to support the funding application for a Regional Growth Strategy
Integrated Implementation Plan (0470-01 /6430-40) (All Directors - Unweighted
Vote) Staff report dated April 13, 2012 outlined a request from the Regional
District of North Okanagan for a letter of support for an application to UBCM
for their Regional Growth Strategy Integrated Implementation Plan. It was noted
that regional growth strategies are a collaborative process among stakeholders
and that NORD's implementation plan will assist the Central Okanagan in the
future as we complete our RGS update and consider funding applications.
It was
noted that the documentation from NORD did not state how the funds will be use
or what the deliverables are. Staff noted the funds, if received, will likely be
used to complete and implement their RGS plans and studies.
GIVEN/BASRAN
THAT the Regional Board of the Regional District of Central Okanagan supports
the Regional District of North Okanagan's funding application for the 2012
Integrated Community Sustainability Planning/Capacity Building grant for the
development of a Regional Growth Strategy Integrated Implementation Plan.
CARRIED -------------------------------
April 23, 2012 audio of entire RDCO Board meeting - .mp3 (213 MB)
April 23, 2012 audio of RDCO
Board meeting only about Regional Growth Strategy Gas Tax Funds - .wma (5.67
MB)
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April
12, 2012 Regional District of Central Okanagan
Governance and Services Committee Meeting Agenda
Item 6.3 Regional Grant-in-Aid Policy-Application Review.pdf
*Note this is only a snippet, please click link above
for entire content*
REGIONAL DISTRICT OF CENTRAL OKANAGAN
Agenda No.: 6.3
Mtg Date: April 12, 2012
Regional Grant in Aid Policy
The Regional Board may provide Regional Grants in Aid to organizations on the
following basis:
1. The organization must provide a service to all residents of the Regional
District
2. An application must be submitted by the first working Friday of January in
the year.
3. Late applications will NOT be received nor considered.
4. The amount of the grant must be approved by the Regional Board and included
in the annual budget.
5. The grant amount will be apportioned on the basis of converted land and
improvement assessment values.
6. Each member municipality and electoral area will vote on whether or not they
wish to participate in the grant in aid request.
7. The amount of the grant in aid request will be reduced by the percentage of
assessment values of any non-participating member.
8. Final grant approval is not provided until the end of March and grants must
be expended by December 31st
9. An accounting of other funds received from member municipalities and
electoral areas is required.
10.Any funds not expended by December 31st are to be returned to the Regional
District.
11. An accounting of the grant funds expended and a final report on the program
is required by December 31st
The Regional District is comprised of the following municipalities and electoral
areas: the City of Kelowna, District of West Kelowna, District of Lake Country,
District of Peachland, Central Okanagan West Electoral Area (which includes the
area of North Westside Road, Trepanier and Brent Road) and Central Okanagan East
Electoral Area (which includes the area of Joe Rich, South Lakeshore, June
Springs and Ellison).
click link above for more
-------------------------------
April
12, 2012 audio of entire RDCO Governance and Services Committee meeting
- .mp3 (329 MB)
April 12, 2012 audio of RDCO Governance and Services Committee
meeting only about Item 6.3 Regional Grant-in-Aid Policy-Application Review -
.wma (9.96 MB)
|
|
April 12, 2012 Regional District of Central Okanagan Governance
and Services Committee Meeting Minutes
6.3 Review of Regional Grant in Aid Policy/Application
The Regional Board in review of the 2012 regional grant in aid requests and
subsequent allocations expressed concern whether the grant policy needs to be
reviewed. Overall discussion included:
o Is there a need to look at the policy? Yes.
o Do funding decisions need to be made on the same day as funding requests are
discussed? Applicants are anxious to hear if funding will be considered and to
what level. Final decision is not made until the end of March.
o Would it be advisable to have Christene Walsh, Social Development Coordinator,
involved in the process, and what would that involvement be?
Staff could possibly identify priorities but no make specific recommendations.
o The decision on the funding and the amount remains a political decision.
o Are presentations/or question period required? There was general consensus it
is not-the information should be in the application, it takes too much time and
doesn't add to the process.
o Directors like the flexibility to decide to participate or not.
o If program is cancelled, individual municipalities would likely have an
increase in funding requests.
o Is it clear to an applicant, if they receive funds from a municipality for the
program they cannot receive regional grant in aid funds?
o Electoral area grant in aid funding to remain as it currently is. Request goes
to the director for consideration at any time throughout the year. The director
provides a recommendation to the Board for approval. This is a separate fund,
budgeted within the electoral area budget.
There was consensus on the following points:
-In the future there isn't a need for applicants to present or ask questions to
the Committee. The application is their opportunity to present the facts.
-Tighten up some of the wording in the application in regard to whether the
applicant receives funding from a municipality and therefore would not be
eligible to receive funding through the regional grant in aid process.
-Decision on funding to be made as soon as possible, in a public meeting, after
consideration of the applications (municipal directors caucus and then come back
to the table).
-Staff (C. Walsh) to be involved in review and vetting of the application (ie:
clarify request, request more information if required, report on strengths and
weakness but no recommendation to the Committee).
GRAY/EDGSON
THAT staff revise the Regional Grant In Aid policy based on the Committee's
discussion and bring forward a new policy for consideration.
CARRIED
-------------------------------
April
12, 2012 audio of entire RDCO Governance and Services Committee meeting
- .mp3 (329 MB)
April 12, 2012 audio of RDCO Governance and Services Committee
meeting only about Item 6.3 Regional Grant-in-Aid Policy-Application Review -
.wma (9.96 MB
|
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March 26, 2012 Highlights of the Regional District of Central Okanagan Regular Board Meeting
Grant Funding Allocations
The Regional Board has approved spending funds from two different senior
government grant programs. The Regional District will enter into the General
Strategic Priorities Fund Agreement with the Canada and BC governments and use
$405,000 from the Federal Gas Tax Revenues for completion of the updated
Regional Growth Strategy.
In addition, the Board has approved using this year’s basic regional district
grant of $169,916 from the BC Government Strategic Community Investment Fund
for financing the recently completed roofing upgrade at the KLO Road
administration building.
-------------------------------
March 26, 2012 audio of entire RDCO Board meeting - .mp3 (405
MB)
March 26, 2012 audio of RDCO Board meeting only about
adding BC Government Strategic Community Investment Fund to the
Agenda - .wma (449 KB)
March 26, 2012 audio of RDCO Board meeting only about Item 6.3
Regional Growth Strategy - Gas Tax Agreement - .wma (463 KB)
March 26, 2012 audio of RDCO Board meeting only about Item 8.2
Strategic Community Investment Funds - .wma (337 KB)
March 26, 2012 audio of RDCO
Board meeting only about Joe Rich Outdoor Rink grant being successful - .wma (173 KB)
March 26, 2012 audio of RDCO
Board meeting only about Kelowna did not receive a grant - .wma (188 KB)
March 26, 2012 audio of RDCO
Board meeting only about Lake Country Parks grant being successful $400,000 - .wma (393 KB)
March 26, 2012 audio of RDCO
Board meeting only about Peachland School grant being successful $450,000 - .wma (243 KB)
March 26, 2012 audio of RDCO
Board meeting only about RDCO Trails to Health grant being successful $200,000 - .wma (197 KB)
March 26, 2012 audio of RDCO
Board meeting only about West Kelowna grant being successful $400,000 - .wma (932 KB)
March 26, 2012 audio of RDCO
Board meeting only about Westshore Estates grant being
successful $80,000 - .wma (982 KB)
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March
26, 2012 Regional District of Central Okanagan Regular Board Meeting Agenda
Item 6.3 Regional Growth Strategy - Gas Tax Agreement.pdf
Item 8.2 Strategic Community Investment Funds.pdf
-------------------------------
March 26, 2012 audio of entire RDCO Board meeting - .mp3 (405
MB)
March 26, 2012 audio of RDCO Board meeting only about
adding BC Government Strategic Community Investment Fund to the
Agenda - .wma (449 KB)
March 26, 2012 audio of RDCO Board meeting only about Item 6.3
Regional Growth Strategy - Gas Tax Agreement - .wma (463 KB)
March 26, 2012 audio of RDCO Board meeting only about Item 8.2
Strategic Community Investment Funds - .wma (337 KB)
March 26, 2012 audio of RDCO
Board meeting only about Joe Rich Outdoor Rink grant being successful - .wma (173 KB)
March 26, 2012 audio of RDCO
Board meeting only about Kelowna did not receive a grant - .wma (188 KB)
March 26, 2012 audio of RDCO
Board meeting only about Lake Country Parks grant being successful $400,000 - .wma (393 KB)
March 26, 2012 audio of RDCO
Board meeting only about Peachland School grant being successful $450,000 - .wma (243 KB)
March 26, 2012 audio of RDCO
Board meeting only about RDCO Trails to Health grant being successful $200,000 - .wma (197 KB)
March 26, 2012 audio of RDCO
Board meeting only about West Kelowna grant being successful $400,000 - .wma (932 KB)
March 26, 2012 audio of RDCO
Board meeting only about Westshore Estates grant being
successful $80,000 - .wma (982 KB)
|
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March 26, 2012 Regional District of Central Okanagan Regular Board Meeting Minutes
2. ADDITION OF LATE ITEMS
8.2 Approval of Strategic Community
Investment Funds - Gas Tax Agreement Director Hanson requested Kelowna
Mountain be added to the agenda (6.4) -----------------------------
3.
ADOPTION OF THE AGENDA BAKER/HANSON
THAT the agenda be adopted as amended. CARRIED
-------------------------------
6.3 Regional Growth Strategy - General Strategic Priorities Fund Gas Tax
Agreement (All Directors - Unweighted Vote) BAKER/GIVEN
THAT the Regional Board approves entering into the General Strategic Priorities
Fund Agreement under the agreement on the transfer of Federal Gas Tax Revenues
for the Regional Growth Strategy Review Update with UBCM in the amount of
$405,000. CARRIED -------------------------------
8.2 Approval of
Strategic Community Investment Funds - Gas Tax Agreement (All Directors -
Unweighted Vote) FIELDING/BAKER
THAT the Regional Board approves entering into the 2012-2014 Strategic Community
Investment Funds (Regional District Basic Grant) Agreement;
AND FURTHER THAT the Strategic Community Investment Funds - Regional District
Basic Grant for 2012 of $169,916 be directed toward the financing of the KLO
roof project. CARRIED (Ophus opposed)
-------------------------------
9.
DIRECTOR ITEMS It was noted that various municipalities, as well as the
Regional District received approval of various grant applications including the
Joe Rich Community Sport Rink Upgrade, Westshore Community Park, and Regional
Trails to Health Project. -------------------------------
March 26, 2012 audio of entire RDCO Board meeting - .mp3 (405
MB)
March 26, 2012 audio of RDCO Board meeting only about
adding BC Government Strategic Community Investment Fund to the
Agenda - .wma (449 KB)
March 26, 2012 audio of RDCO Board meeting only about Item 6.3
Regional Growth Strategy - Gas Tax Agreement - .wma (463 KB)
March 26, 2012 audio of RDCO Board meeting only about Item 8.2
Strategic Community Investment Funds - .wma (337 KB)
March 26, 2012 audio of RDCO
Board meeting only about Joe Rich Outdoor Rink grant being successful - .wma (173 KB)
March 26, 2012 audio of RDCO
Board meeting only about Kelowna did not receive a grant - .wma (188 KB)
March 26, 2012 audio of RDCO
Board meeting only about Lake Country Parks grant being successful $400,000 - .wma (393 KB)
March 26, 2012 audio of RDCO
Board meeting only about Peachland School grant being successful $450,000 - .wma (243 KB)
March 26, 2012 audio of RDCO
Board meeting only about RDCO Trails to Health grant being successful $200,000 - .wma (197 KB)
March 26, 2012 audio of RDCO
Board meeting only about West Kelowna grant being successful $400,000 - .wma (932 KB)
March 26, 2012 audio of RDCO
Board meeting only about Westshore Estates grant being
successful $80,000 - .wma (982 KB)
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March 8, 2012 Regional District of Central Okanagan Governance
and Services Committee Meeting Minutes THERE
ARE NO MINUTES POSTED ON RDCO'S WEBSITE FOR MARCH 8, 2012
Minutes of the Governance and
Services Committee meetings are not usually published to
RDCO's website until after they have been adopted at the following meeting
April 12, 2012. If the minutes are not posted here yet, you can check
RDCO's website to see if they are published there yet.
-------------------------------
March 8, 2012 audio of entire RDCO Governance and Services
Committee meeting - .mp3 (521
MB)
March 8, 2012 audio of RDCO
Governance and Services Committee meeting only about Budget Changes
Grant-in-aid, Transit, RDCO Office Carpet, Rescue, Building Inspection, Mosquito - .wma (4.36 MB)
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February
27, 2012 Highlights of the Regional District of Central Okanagan Regular Board Meeting
Okanagan Film Commission The Regional Board has received a presentation
updating the activity of the Okanagan Film Commission. Commissioner Jon
Summerland says they’ve been very successful in the past year working with
producers and other industry representatives from around the world to find them
what they need for their productions. In addition, the Commission has
successfully recruited a large international animation studio to set up in the
area as well as attracting 59 film, television and commercial productions,
including the film ‘Flicka 3’. These productions were responsible for more than
$9.6-million in economic benefit to the region during 2011. With over $202,000
in funding last year, including $110,500 from the Regional District of Central
Okanagan, the Commission estimates the return on investment for every dollar
provided was $47.36. -------------------------------
February 27, 2012 audio of entire RDCO Board meeting - .mp3 (206
MB)
February 27, 2012 audio of RDCO Board meeting only about Item
5.1 Okanagan Film Commission - .wma (5.56 MB)
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February 27, 2012 Regional District of Central Okanagan Regular Board Meeting Minutes
5. DELEGATIONS
5.1 Jon Summerland, Okanagan Film Commissioner,
re: Update on Film Commission Activities Jon Summerland addressed the Board
highlighting the Commission's activities in 2011 including:
• Feeder animation
school starting at Okanagan College. High paying jobs in animation. Animation
and film programming now being done here. Many new animation companies opening
in Kelowna.
• Staff continue scouting for new scripts
• Expressed the need for a studio here. TV series looking to come here but a
studio is needed.
• Catchment area for the Commission is: Manning Park, Osoyoos to Enderby. CORD
is largest funder by far. As most of the movies in the last while have been done
in the south, when will RDOS start to contribute the same funds? Staff noted
this is all RDOS will commit to.
• West Kelowna may be withdrawing service from EDC and this will affect funding
of the Commission.
A video of what the Commission is all about was viewed.
FINDLATER/BAKER
THAT the OFC presentation by Jon Summerland, Okanagan Film Commissioner, be
received for information. CARRIED
-------------------------------
February 27, 2012 audio of entire RDCO Board meeting - .mp3 (206
MB)
February 27, 2012 audio of RDCO Board meeting only about Item
5.1 Okanagan Film Commission - .wma (5.56 MB)
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February 17, 2012 Regional District of Central Okanagan Governance
and Services Committee Meeting Minutes
*Note* This is only a snippet, please
click link above for entire content.
2.3 2012 Budget Review
Marilyn Rilkoff began a review of the 2012 budget. The question was raised
regarding FTE's (full-time equivalents) and whether the cost is applied to the
department they report to or the service. FTE costs are allocated to individual
services. If you participate in a service you pay a portion of FTE.
Regional grant in aid
- Director Fielding asked for a reduction in Peachland's allocation to the Arts
Council to $500 in total.
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February 10, 2012 Regional District Central Okanagan Governance &
Services Committee Meeting Agenda
GOVERNANCE AND SERVICES
COMMITTEE MEETING Friday, February 10, 2012
8:30 a.m. – 1:30 p.m.
Woodhaven Board Room
AGENDA
REGIONAL GRANT IN AID ALLOCATIONS
1. Call to order
2. Delegation by each applicant (each organization will have a
maximum of ten minutes to provide further information on their grant
application and answer questions from the Board)
All organizations were informed the meeting begins at 8:30 a.m.
and if they wish to present to be in attendance.
o John Howard Society (Adult Restorative Justice)
o Arts Council of the Central Okanagan
o BC Schizophrenia Society
o Central Okanagan Community Gardens
o Central Okanagan Hospice Association
o Children’s Festival of Kelowna
o Ellison Parks & Recreation Society
o Father Pandos Mission (Okanagan Historical Society)
o Freedom’s Door (Resurrection Recovery Resource Society)
o Friends of Fintry Provincial Park Society
o Hands in Service
o Kelowna Art Gallery
o Kelowna Food Bank
o Kelowna Gospel Mission
o Kelowna Museum
o New Opportunities for Women (NOW Canada)
o Youth Restorative Justice (Okanagan Boys & Girls Club)
o Okanagan Central Small Dog Rescue Society
o Okanagan Humane Society
o People in Motion
o Project Literacy Kelowna Society
o Reach Out Youth Counselling & Family Service Society
o Seniors Outreach Services Society
o Summer Arts Scene for Youth in Central Okanagan
o Westside Celebration Society
3. Allocation of 2012 Regional Grants In Aid
-------------------------------
February
10, 2012 audio of entire RDCO Governance and Services Committee meeting - .mp3 (
MB)
|
|
February 10, 2012 Regional District of Central Okanagan Governance
and Services Committee Meeting Minutes
*Note* This is only a snippet, please click
link above for entire content.
3. Allocation of 2011 Regional Grants In Aid
Arts Council of Central Okanagan
Request $23,294.00. City of Kelowna - $15,000; Peachland - $672;
Lake Country - $1,500; West Kelowna - $2,000; Central Okanagan West
- $500; Central Okanagan East - $50 ; Allocation $19,722
BC Schizophrenia Society
Request $20,000. City of Kelowna - $14,000; Peachland - $350; Lake
Country $1,000; West Kelowna - $1,000; Central Okanagan West - $400;
Central Okanagan East - $50; Allocation $16,800.
Central Okanagan Community Gardens
Request $35,000. City of Kelowna - $24,501; Peachland - $400; Lake
Country $1,800; West Kelowna - $5,800; Central Okanagan West - $0;
Central Okanagan East - $50; Allocation $32,550
Central Okanagan Hospice Association
Request $8,255. City of Kelowna - $0; Peachland - $200; Lake Country
- $200; West Kelowna - $1,000; Central Okanagan West - $200; Central
Okanagan East - $50; Allocation $1,650
Children's Festival Society
Request $6,500. City of Kelowna - $0; Peachland - $150; Lake Country
- $200; West Kelowna - $1,000; Central Okanagan West - $300; Central
Okanagan East - $50; Allocation $1,700
Ellison Parks & Recreation Society
Request $5,000. City of Kelowna - $0; Peachland - $0; Lake Country -
$0; West Kelowna - $0; Central Okanagan West - $0; Central Okanagan
East - $5,000; Allocation $5,000
Okanagan Historical Society (Father Pandosy Mission)
Request $10,000. City of Kelowna - $5,000; Peachland - $0; Lake
Country - $0; West Kelowna - $1,000; Central Okanagan West - $250;
Central Okanagan East - $50; Allocation $6,300
Freedom's Door (Resurrection Recovery Resource Society)
Request $25,000. City of Kelowna - $0; Peachland - $350; Lake
Country - $200; West Kelowna - $0; Central Okanagan West - $0;
Central Okanagan East - $0; Allocation $550
Friends of Fintry Provincial Park Society
Request $4,600. City of Kelowna - $3,220; Peachland - $100; Lake
Country$200; West Kelowna - $758: Central Okanagan West - $200;
Central Okanagan East - $50; Allocation $4,628
Hands In Service
Request $20,000. City of Kelowna - $5,000; Peachland - $300; Lake
Country $150; West Kelowna - $0; Central Okanagan West - $100;
Central Okanagan East - $50; Allocation $5,600
John Howard Society
Request $49,427.00. City of Kelowna - $30,000; Peachland - $500;
Lake Country - $500; West Kelowna - $3,500; Central Okanagan West -
$600; Central Okanagan East - $50; Allocation $ 35,150
Kelowna Art Gallery
Request $15,000. City of Kelowna - $0; Peachland - $200; Lake
Country - $0; West Kelowna - $2,500; Central Okanagan West - $300;
Central Okanagan East - $50; Allocation $3,050
Kelowna Food Bank
Request $15,500. City of Kelowna - $5,000; Peachland - $350; Lake
Country $0; West Kelowna - $0; Central Okanagan West - $200; Central
Okanagan East $0; Allocation $5,550
Kelowna Gospel Mission
Request $20,000. City of Kelowna - $0; Peachland - $350; Lake
Country - $0; West Kelowna - $0; Central Okanagan West - $100;
Central Okanagan East $ 50; Allocation $500
Kelowna Museum
Request $25,000. City of Kelowna - $0; Peachland - $200; Lake
Country - $200; West Kelowna - $4,300; Central Okanagan West - $500;
Central Okanagan East - $50; Allocation $5,250
New Opportunities for Women
Request $36,000. City of Kelowna - $25,000 Peachland - $500; Lake
Country $ 300; West Kelowna - $2,500; Central Okanagan West - $800;
Central Okanagan East - $50; Allocation $29,150
Okanagan Boys & Girls Club (Youth Restorative Justice)
Request $1 ,000. City of Kelowna - $0; Peachland - $213; Lake
Country - $400; West Kelowna - $0; Central Okanagan West - $300;
Central Okanagan East $ 50; Allocation $963
Okanagan Humane Society
Request $9,000. City of Kelowna - $3,475; Peachland - $200; Lake
Country $200; West Kelowna - $500; Central Okanagan West - $250;
Central Okanagan East - $50; Allocation $4,675
Okanagan Central Small Dog Rescue Society
Request $10,000. City of Kelowna - $0; Peachland - $100; Lake
Country - $0; West Kelowna - $0; Central Okanagan West - $100;
Central Okanagan East - $0; Allocation $200
People In Motion
Request $20,500. City of Kelowna - $10,000; Peachland - $250; Lake
Country $1,000; West Kelowna - $3,000; Central Okanagan West - $450;
Central Okanagan East - $50; Allocation $14,750
Project Literacy Kelowna Society
Request $40,000. City of Kelowna - $10,000; Peachland - $450; Lake
Country$ 500; West Kelowna - $1,500; Central Okanagan West - $200;
Central Okanagan East - $50; Allocation $12,700
Reach Out Youth Counselling & Family Services Society
Request $12,000. City of Kelowna - $0; Peachland - $450; Lake
Country - $200; West Kelowna - $0; Central Okanagan West - $100;
Central Okanagan East $ 50; Allocation $800
Seniors Outreach Services Society
Request $30,000. City of Kelowna - $10,000; Peachland - $400; Lake
Country $ 0; West Kelowna - $0; Central Okanagan West - $200;
Central Okanagan East $0; Allocation $10,650
Summer Arts Scene For Youth In Central Okanagan
Request $3,000. City of Kelowna - $500; Peachland - $87; Lake
Country - $200; West Kelowna - $200; Central Okanagan West - $100;
Central Okanagan East $50; Allocation $1,136
Westside Celebration Society
Request $1,200. City of Kelowna - $1,006; Peachland - $41; Lake
Country - $0; West Kelowna - $0; Central Okanagan West - $450;
Central Okanagan East - $0; Allocation $1,497 |
|
Regional District of Central Okanagan Active Grants in 2010 Status
Amount • Community Tourism – Phase 1 Completed $208,631.13
• Community Tourism – Phase 2 Completed $56,663.50
• Community Wildfire Protection Plan (Regional parks) Approved
$15,000.00
• Community Wildfire Protection Plan (Region wide) Approved
$50,000.00
• Fuel Management Prescription (Rose Valley) Pending ‐
• Fuel Management Prescription (Regional parks) Approved $30,859.00
• Fuel Management Prescription (Crown land) Approved $50,000.00
• Fuel Management Prescription (Beaver Lake) Approved $3,000.00
• Fuel Management Prescription (Westbank First Nation) Report Rec’d
$70,000.00
• Operational Fuel Management (Regional parks 2009) Approved
$379,425.00
• Operational Fuel Management (Mission Creek) Approved $74,071.00
• Operational Fuel Management (Kalamoir Regional Park) Approved
$14,900.00
• 2008 Farmed Animal Mass Carcass Disposal Completed $26,600.36
2009 Grants - page 6 - 7 |
|
October 13, 2011 Regional District of Central Okanagan Governance and Services
Committee Meeting Agenda
Item 5.2 Funding Request for Westside Tourism Activities.pdf
*Note* This is only a snippet, please click link
above for entire content.
Agenda No: 5.2
Mtg Date: Oct 13, 2011
Tourism Funding Request
District of West Kelowna Business Development Office
For the October 13, 2011, RDCO Governance & Services Committee
Date: October 7, 2011
To: Mary Jane Drouin, Corporate Services Coordinator
From: John Perrott, Business Development Officer
RE: Funding Request for Westside Tourism Activities
STAFF'S RECOMMENDATION:
THAT the RDCO Governance and Services Committee recommends that the Regional
Board approve a Central Okanagan West Electoral Area grant in aid in the amount
of $10,000 in support of Westside tourism activities.
BACKGROUND:
The District of West Kelowna, while the managing entity of Tourism Westside
activities, continues to work in partnership with representatives from the
Westbank First Nation and Regional District of the Central Okanagan West
Electoral Area. Utilizing an initial $90,000 from the District of West Kelowna's
budget, a funding request was submitted to the Westbank First Nation and
supported with a commitment of $25,000 in July 2011. Collectively these joint
funds have been used to support tourism marketing and support activities as
outlined. This report is part of the formal funding request to the Regional
District of the Central Okanagan with support from the Electoral Area West
Director funds.
-------------------------------
October 13, 2011 audio of entire RDCO
Governance and Services Committee meeting - .mp3 (235
MB)
October 13, 2011 audio of RDCO
Governance and Services Committee Meeting only about Funding Request for
Westside Tourism Activities - .wma (13.5 MB)
|
|
October 13, 2011 Regional District of Central Okanagan Governance and Services
Committee Meeting Minutes
http://www.westsidetourism.com/
5.2 John Perrott, re: Funding Request (Central Okanagan West Electoral Area
grant in aid - $10,000) for Westside Tourism Activities
Following a request at the August 22, 2011 Regional Board meeting by the Central
Okanagan West Electoral Area Director for a $10,000 grant
in aid for Westside tourism activities, the District of West Kelowna was
asked to provide a review of the Westside tourism activities and how the funds
will be used.
John Perrott, Business Development Officer for the District of West Kelowna
provided a brief update on 2011 tourism activities including:
• Future Westside tourism organization possibility reviewed.
• Visitor Information Centre operation reviewed.
• Day-to-day Tourism marketing activities reviewed.
• What's next -looking ahead activities reviewed.
Questions:
- Who is handling the funds for these activities? The District of West Kelowna.
- What is 'westside' - WFN, District of West Kelowna and the Central Okanagan
West Electoral Area.
- Currently defining what the roles are and how they fit into branding - ie:
Thompson Okanagan, Kelowna, etc.
- The District of West Kelowna is the managing organization for the centre,
taken on by necessity rather than by choice. District of West Kelowna is
reviewing what the future is for the organization.
Director Baker left at 9:25 a.m. returned at 9:28 a.m.
FINDLATER/EDGSON
THAT the Governance & Services Committee recommends that the Regional Board
approve a Central Okanagan West Electoral Area grant in aid in the amount of
$10,000 in support of westside tourism activities.
CARRIED
Provincial Signage Program
It was noted that within the District of Lake Country a provincial signage
program has been implemented - signage is uniform, clarifies to visitors where
to go, etc.
Director Baker noted that Lake Country supports the maintenance of the signs but
it is an initiative of the Ministry of Transportation through a grant tourism
funding.
SHEPHERD/BAKER
THAT the District of Lake Country be requested to provide a presentation or
report to a future Governance & Services Committee meeting on the provincial
signage program in their community.
CARRIED
-------------------------------
October 13, 2011 audio of entire RDCO
Governance and Services Committee meeting - .mp3 (235
MB)
October 13, 2011 audio of RDCO
Governance and Services Committee Meeting only about Funding Request for
Westside Tourism Activities - .wma (13.5 MB)
|
LOOK AT THE DATE!! THIS GRANT WAS ALREADY DECIDED LONG AGO!! HUSH
HUSH NOW OCTOBER 13, 2011 MEETING
Tourism Westside Funding
WFN News Release
FOR IMMEDIATE RELEASE
April
7, 2010Coordinated funding of
$126,375 for Tourism
Westside was announced today by Mayor Doug
Findlater, District of West Kelowna, Chief Robert Louie, Westbank
First Nation, and Jim Edgson, Director Central Okanagan West
Electoral Area (Regional District of Central Okanagan).
The joint funding, ($94,683 from District of West Kelowna,
$28,692 from Westbank First Nation and $3,000 Central Okanagan West
Electoral Area) is intended to support the initiatives of Tourism
Westside, a committee of the Westbank and District Chamber of
Commerce.
“Tourism Westside’s new strategic plan emphasizes the need for
coordinated support from the governing bodies in the area, and not
just financially, but as vital stakeholders,” says Mayor Doug
Findlater. “All Westside residents will benefit from an enhanced
tourism function and I’m very pleased that both Westbank First
Nation and Central Okanagan West support this endeavor as well.”
“Westbank First Nation firmly believes that Tourism is a
cornerstone of the economic drivers in the Okanagan. In this light,
we have been an active participant on the tourism committee that is
bringing forward this unique strategic plan that will combine
resources of local governments, businesses and new opportunities in
true partnership,” says Chief Robert Louie. “We are eager to
continue the work to build a fresh tourism experience with Tourism
Westside.
“The Central Okanagan West Electoral Area of the RDCO provided
Grant in Aid funds to Tourism Westside because there is a need to
promote tourism within the Electoral Area,” says Regional Director
Jim Edgson. “We look forward to participating in Westside Tourism as
a partner to enhance tourism, not only in the Electoral Area, but in
the entire Westside, along with Westbank First Nation and West
Kelowna."
More information on Tourism Westside is available at
www.tourismwestside.com or by calling 250-768-3378. |
|
August 22, 2011 Regional District of Central Okanagan Regular Board Meeting Minutes
11.4 Central Okanagan West Electoral Area Grant In Aid - Tourism
Westside ($10,000) (All Directors - Unweighted Vote)
Director
Edgson requested $10,000 in funding be provided to Tourism Westside for their
tourism activities. Concern was expressed that there has been no background
information provided including a budget for the activities.
It was noted that
the District of West Kelowna is currently administering the Tourism Westside
program while restructuring occurs. It is an advisory committee that provides
input on the program. Tourism Westside used to be a committee of the Westbank
Chamber of Commerce. The long-term objective of West Kelowna is to have a
separate organization and plans to have it back on its own within the year.
Westbank First Nation is contributing $20,000 and West Kelowna is contributing
$93,000 to the program. It was agreed there needs to be some structure and
financial plans provided for background and
more accountability is required before consideration is given to the grant.
FINDLATER/SHEPHERD
THAT approval of a Central Okanagan Electoral Area West grant in aid to Tourism
Westside (District of West Kelowna) in the amount of $10,000.00 be
POSTPONED until the District of West Kelowna
provides a presentation to the Governance and
Services Committee on how the funds will be used for tourism activities.
CARRIED -------------------------------
August 22, 2011 audio of entire RDCO Board meeting
- .mp3 (307 MB)
August 22, 2011 audio of RDCO Board meeting only about Tourism
Westside Grant In Aid - .wma (10.3 MB) |
|
March 10, 2011 Regional District of Central Okanagan Governance and
Services Committee Meeting Minutes
5.4.3 Regional
Grant-in-Aid Allocation
Staff noted that at the February 18, 2011 meeting, Lake Country added $1000 to
the Restorative Justice Program and Peachland has removed $100 from Community
Gardens from $500 to $400.00. No further changes from the Board.
5.4.4 Review
of changes following the February 10, 2010 meeting Staff reviewed the revised
tax rate and requisition impact for each service and area since the February 10,
2011 Governance and Services Meeting.
For land and Improvements, the Base Tax Rates for each area are as follows:
Kelowna: increase 0.513% $2.34 (on $446K home)
Peachland increase 1.851% $5.79
Lake country increase 0.079% $2.01
West Kelowna increase 1.236% $3.62
C.O. West decrease -2.072% -3.19
C.O. East decrease -2.399% -4.25
The changes that will have an effect on overall Regional Tax Requisitions not
including minor items are as follows:
096 - Recycling (Page 46): Recycling Rebates have increased by $60k (increased
prices per tonne). Overhead has been changed from fixed amount of $10,000 to a
percentage of expenses (5.25%). This service requires active participation and
management by the RDCO, and is now treated the same as other functions in terms
of overhead allocations.
030 - Regional Rescue (Page 76): Added service review study costs $25k, reduced
reserve transfer from $100k to $50k as suggested, and deferred purchase of
Peachland Marine Rescue Zodiac to 2012, pending outcome of service review.
Reserve transfers in 2013 & 2014 increased by $20k each to make up the required
difference.
047 - Mosquito Control (Page 3): Removed grant funding for West Nile Virus and
related budget--reverted back to the original nuisance service funding formula
and taxation of $31,587.
142 - Regional Parks (Page 106): Reduced $13k of expenses and reduced overhead
impact.
• The overhead rates have been reduced from Feb 10th rates and this has affected
all budgets. (See Tab 8 - Administrative Overhead and the Report contained in
that section).
• There is a new Northern and Rural Homeowner Benefit that start in 2011. It is
$200 and homeowners will have to meet the same eligibility requirements of the
regular grant.
• Staff noted that while keeping the tax rates less than the BC Average Consumer
Price Index increase (2010 CPI 1.3 %) for 5 areas, the Board, with the changes
discussed in this report, has still managed to increase transfers to reserves
and capital projects by 23.1%
• Staff were asked about transit as one of the outstanding
items. Staff noted that the RDCO staff are looking for clarification on the
apportionment of a 31% cost to WFN.
The Regional District is trying to facilitate a meeting between BC Transit, WFN,
DWK, Peachland and RDCO. Director Findlater noted that as the District of West
Kelowna now has its own contract with BC Transit that it will only meet with BC
Transit. #GS31/11 EDGSON/FINDLATER
THAT the changes within the budget be forwarded to the March 25,2011 Board
Meeting. CARRIED |
|
June 28, 2010 Regional District of Central Okanagan Regional Board
Meeting Agenda
Item 4.2 Strategic Priorities Investment Fund.pdf
Agenda No: 9.2
Mts Date: June 28, 2010
Regional Board Report
TO: Chair and Directors
FROM: H. Reay, CAO
DATE: June 23, 2010
SUBJECT: Strategic Community Investment Funds
In accordance with the terms of reference of the Strategic Community
Investment (SCI) Funds, it is required that we report on the
investment of these funds and our performance targets.
In 2009 we received $194,535 and in 2010 we will be receiving
$51,344 for a total of $245,879.
To date these funds have been invested into the following projects:
• Ortho Photo updates of $37,399 to assist in planning and
development.
• Completion of the Strategic Planning process at a cost $22,523,
which will assist the Region in meeting Climate Change targets.
Both of the above projects were funded by SCI funds which reduced
the need for local taxation.
The remaining funds of $185,957 will be invested in a Green House
Gas Emission Reduction Strategy to assist us in developing a plan of
action. This will enable us to identify where we should invest
capital funding in the future to ensure that we are
receiving the best return on investments as we reduce our GHG
Emisions.
The above investments meet the criteria as outlined in the SCI Fund
strategy.
This is submitted for the Board's information.
Audio of the entire Regional Board Meeting -
Audio_Brd_June 28_10.mp3 (177 MB)
|
|
June 28, 2010 Regional District of Central Okanagan Regular Board
Meeting Minutes 4.2 Strategic Priorities Investment Fund -
Regional District Basic Grant (All Directors - Unweighted Vote)
Staff report dated June 23, 2010 outlined the funds invested to
date from the Strategic Priorities Investment Fund-Regional District
Basic Grant. To date funds have been expended on Regional District
ortho photos and the completion of the Strategic Planning process.
The remaining funds of $185,957 will be
invested in a Green House Gas Emission Reduction Strategy to assist
in developing an action plan for the Regional District.
CRAIG/FINDLATER
THAT the June 23,2010 report on the Strategic Community Investment
Funds Regional District Basic Grant be received.
CARRIED
Audio of the entire Regional Board Meeting -
Audio_Brd_June 28_10.mp3 (177 MB) |
Tourism Westside gets financial boost
Castanet.net - by Wayne Moore - Story: 53775 - Apr
7, 2010
Tourism on the westside got a much needed shot in the arm Wednesday.
All three levels of local government on the westside ponied up to
the tune of $126,000.
The lions share of the funds, $94,683, came from the District of
West Kelowna.
Westbank First Nation contributed approximately $29,000 while the
Regional District Area West kicked in another
$3,000.
Tourism Westside committee chair Broc Broconnier says the additional
funding will go towards the Visitor Centre, promotion, research and
marketing, as well as a part-time tourism coordinator.
In the past, Broconnier says Tourism Westside has been running on
UBCM grants as well as a one-time grant from the municipality to run
the Visitor Centre.
While the local government grants are for this year only, Broconnier
says he isn't looking at these as one-time grants.
"I think we will prove that the money will be spent well and they
will get some value for it," says Broconnier.
A recently completed Westside Trail Guide was made possible through
a tourism grant.
"This is a typical example of exactly what will take place,"
Broconnier added, pointing to the trail guide.
"This trail guide, which is going like hotcakes, includes something
new which is a write-up of trails in the area. It goes from
Peachland right up to Fintry. That's the kind of thing we want to do
to promote the westside as a destination."
In announcing funding from the municipality, West Kelowna Mayor Doug
Findlater says supporting tourism is one of the district's strategic
goals.
"We recognize we have a beautiful community and indeed the entire
Okanagan Valley is a desired destination for vacationers," says
Findlater.
"We are seeking to capitalize on our opportunities with regards to
tourism. Within Tourism Westside's strategic plan, local governments
are important stakeholders and West Kelowna is on board."
Findlater says the municipality will continue to support Tourism
Westside, saying their success benefits everyone in the region and
the municipality in particular.
"It's good use of monies, working cooperatively and working
together. I think that's the key," says WFN Chief Robert Louie.
"That is what is going to help promote tourism on the westside. I
think we have to focus on the westside because this is where we live
and I think we can take advantage of the travellers that have
greater Kelowna as a destination."
Louie says he sees tremendous spin-off opportunities with those
travellers.
"I think everyone that lives here and does business here will
benefit from this experience." |
|
February 23, 2009 Highlights of the Regional Board Meeting
Okanagan Film Commission Presentation
The Regional Board has received a presentation from the Okanagan
Film Commission. Commissioner Jon Summerland has asked the Board to
consider maintaining the 2008 level of funding, providing
$110,000
plus a $10,000 in-kind contribution of office space in
the Regional District administration building during 2009. In the
past, the Commission also has received funding from the North
Okanagan and Okanagan-Similkameen regional districts. During 2008,
there were 81 days of shooting involving 26 productions that
generated an estimated
$4.4-million in revenue. As well, those productions
created employment for more than 70 local
crewmembers. |
Highlights of the Regional Board Meeting– June 23, 2008
Electoral Area Grant-in-Aid
The Regional Board has approved the following Central Okanagan West
Electoral Area Grant-in-Aid request:
· North Westside Communities Association -
$1,550 for installation
of Emergency Electrical Power and other improvements to the Killiney
Beach Community Hall.
-----------------------------
From RDCO 2007 Annual Report
2007 Highlights
-
Completed
renovation of Station 101 for the North Westside by expanding the
truck bay and installing a backup electrical power generator.
- North Westside purchased tender.
Source RDCO 2007 Annual Report pg 8
An
emergency generator capable of powering both the fire hall and
community hall will be part of the project.
Fire/Community Hall agreement
|
Funding goes towards Fintry Provincial Park
Friday June 27, 2008 - Vernon Morning Star - News
A North Okanagan provincial park is getting a
financial boost.
The Central Okanagan Regional District is supporting an application
for $4,300 in community tourism funding for the Friends of Fintry
Society.
If approved, the money will go towards an information kiosk at
Fintry Provincial Park, as well as travelling exhibit.
Directors are also supporting an application for $25,900 to the
Okanagan Trail Riders Association to prepare and install directional
signs for the designated Bear Creek Recreation site and trail system
for motorized vehicles.
In other CORD news, Marilyn Rilkoff will begin duties as the new
director of finance starting August 1, 2008.
Rilkoff is a certified management account and has been deputy
treasurer of the regional district since the fall of 2001.
The board also recently received the 2007 financial statement and
reports.
CORD had total revenues of $90.1 million and expenditures of $64.1
million during the year.
After debt repayments, new debt and fund transfers, the regional
district ended the year with an operating fund surplus of $7.6
million.
The 2007 financial report includes remuneration and expenses for
elected officials and 26 staff earning more than $75,000. |
North Westside Communities Association
516 Udell Road, Killiney Beach
Vernon, BC V1H-2G2
Phone 250-542-6851 or 250-545-2470
June 4, 2008
Mr. Wayne d'Easum
Regional District of Central Okanagan
Dear Wayne:
Re: Application for Grant-in-Aid
We would like to apply for a
Grant-in-Aid of $702.25
for
work that has been done in KBC Hall for
generator
hookup and the electrical permit for emergency power
in the event of an emergency. Residents could be provided with heat,
food, and shelter during an emergency.
We have done fund raising in the amount of $1,550 as follows:
Donations
from Jim Edgson - $500, ESS - $300, Fire Fighters'
Society - $250, Killiney Beach Seniors Association - $250, and the
North Westside Communities Association - $250. The cost of the
generator hookup and the electrical permit from Astra Electric Ltd.
came to a total of $2,252.25
Your assistance would be greatly appreciated. Thank you.
Yours very truly,
Harry Pospolita
President
*emk
cc Jim Edgson, Area Director |
Governance and Services Committee Meeting Minutes - February 14,
2008 (page 8)
4. Governance
4.1 Notion of Motion - Regional Grants in aid administration fee
Director Neis brought forward the following motion for
consideration:
Whereas the Regional District of Central Okanagan has a policy of
charging a 5% administration fee for regional grants in aid budget;
And whereas it is felt that this money would be put to better use by
the individual organizations applying for grants;
Now therefore be it resolved that the Regional District of Central
Okanagan waive the 5% administration fee for processing regional
grants in aid and pass those funds to the organization receiving the
grant."
Staff reviewed the policy on administration fees noting it is the
Board's policy to recover administration costs. If not recovered
here would need to be charged elsewhere to recover those costs.
It was agreed that the information be received and that no action is
required. |
| Why such a difference in grant-in-aid contributions between COE
and COW?
Governance & Services Committee Meeting Minutes – January 18, 2008
EDGSON/REID
THAT the late regional grant in aid applications for the Elizabeth
Fry Society and the Gellatly Bays Trails and Parks Society not be
considered for funding as they were received past the deadline;
AND FURTHER THAT staff revise the regional grant in aid policy to
include that late applications will not be received or considered.
CARRIED (opposed Clarke)
ACTION: It was agreed that when staff revise the policy for regional
grants in aid that the deadline for receipt of applications be moved
to mid December in order not to interfere with the Christmas/New
Year holiday period.
John Howard Society Central Okanagan West $612
Central Okanagan East $250
Alternator Gallery Central Okanagan West
$376
Central Okanagan East
$50
Arts Council of the Central Okanagan Central Okanagan West
$376
Central Okanagan East
$0.00
BC Grapegrowers’ Associations Central Okanagan West $672
Central Okanagan East $461
Community Recreation Initiatives Society
Central Okanagan West
$975
Central Okanagan East
$200
Children’s Festival Society Central Okanagan West $287
Central Okanagan East $100
Kelowna Museum Central Okanagan West
$1,080
Central Okanagan East
$100
NOW (New Opportunities for Women)
Central Okanagan West
$1,022
Central Okanagan East
$100
Okanagan Boys & Girls Club
Central Okanagan West $544
Central Okanagan East $300
Okanagan Humane Society Central Okanagan West $121
Central Okanagan East $100
Central Okanagan Community Gardens
THAT the Governance & Services Committee DEFER the decision for the
Central Okanagan Community Gardens regional grant in aid application
in order to allow the Society to provide further information on
their proposal.
Note*
Total Central Okanagan West contribution $6065
Total Central
Okanagan East contribution $1661 |
Minutes of the Governance and services Committee meeting of the
Regional District of Central Okanagan held at Regional District
Offices, 1450 KLO Road, Kelowna, B.C., on Wednesday, March 12, 2008
Electoral area grants in aid (page 4)
-Bridge opening ceremony contributions will be contributions will be
allocated through electoral area grant in aid for the electoral
areas.
-
Central Okanagan West Electoral Area grants increased to $10,000. |
Governance and Services Committee Meeting Minutes - February 14,
2008 (page 8)
4. Governance
4.1 Notion of Motion - Regional Grants in aid administration fee
Director Neis brought forward the following motion for
consideration:
Whereas the Regional District of Central Okanagan has a policy of
charging a 5% administration fee for regional grants in aid budget;
And whereas it is felt that this money would be put to better use by
the individual organizations applying for grants;
Now therefore be it resolved that the Regional District of Central
Okanagan waive the 5% administration fee for processing regional
grants in aid and pass those funds to the organization receiving the
grant."
Staff reviewed the policy on administration fees noting it is the
Board's policy to recover administration costs. If not recovered
here would need to be charged elsewhere to recover those costs.
It was agreed that the information be received and that no action is
required. |
The North Westside Ratepayers Association be advised
that
grants in aid are not considered on an ongoing basis.
Dissolution of North Westside Ratepayers
Association March 2006
Bulletin
Highlights of the Regional Board Meeting– September 10, 2007
Nut Farm Regional Park Conservation Report
The Regional Board has approved a detailed Conservation Report for
three buildings in Gellatly Nut Farm Regional Park. The report
establishes the Federal Heritage guidelines that must be met in
order to preserve and restore the Nut Drying Shed and Root Cellar;
the Lakeshore Cottage and the 1945 Cabin while safeguarding their
heritage value. The report and some initial restoration work has
been funded by a $400,000 Canada/BC Infrastructure grant. Funding
for further work and conservation reports for two other buildings
could be considered by the Gellatly Nut Farm Society or the Regional
Board. |
Highlights of the Regional Board Meeting– August 20, 2007
Elector Assent Sought On North Westside
The Regional Board has approved the use of the Alternative Approval
Process to gain elector assent
for
establishing a Service Area to provide an annual grant to the North
Westside Communities Association for the operation and maintenance
of the Killiney Beach Community Hall, adjacent library and
supporting lands. The proposed grant would be raised
through a tax requisition of
five cents
per $1,000 assessed value for properties within the
North Westside Road Fire Protection District. Elector Response Forms
will be available from 8:00 am Monday, September 24th to 4:00 pm
Wednesday, October 31st. At least 10% of the estimated 2,099
eligible electors must sign and return forms to require the Regional
Board to hold a referendum before adopting the necessary bylaws
establishing the new Service Area. |
Highlights of the Regional Board Meeting – July 9, 2007
Killiney Beach Community Hall Funding
The Regional Board has agreed to utilize the Alternative Approval
Process to determine elector approval for establishing a tax
requisition grant to assist in funding the Killiney Beach Community
Hall.
At the request of the North Westside Communities Association,
electors within the North Westside Road Fire Protection Service
Area, will be asked whether they approve a five cent per $1,000
assessed value grant for the operation and maintenance of the
Community Hall. The funds raised would also be used to establish a
reserve fund for future maintenance. Elector Response Forms will be
available at a future date. At least ten per cent of electors in the
Proposed Grant Bylaw Service Area would have to sign and return
forms to require the Regional Board to hold a referendum before
passing the necessary bylaws. If the tax requisition is approved,
the lease agreement with the Association would be amended to include
the grant subsidy. |
Westside Issues Committee Meeting Minutes, April 23, 2007 (Pg.1)
DELEGATIONS
Westside Community Foodbank Society – David Lanthier
Mr. Lanthier addressed the committee and identified changes made to
the Westside Community Foodbank constitution. The qualification of
membership was revised to include anyone who wishes to apply.
The area directors expressed their appreciation and were pleased to
see the compromises made.
Novakowski/ Knowles
THAT the report be received.
CARRIED
Knowles/Novakowski
THAT the Westside Issues Committee supports a grant in aid in the
total of
$40,000
for the Westside Community Food Bank Society.
AND FURTHER THAT this money is strictly to be used for capital
requirements for the purchase and construction of a facility for the
Community Foodbank Society.
CARRIED |
Westside Issues Committee Meeting Minutes, March 19, 2007 (Pg.
1)
Grants in Aid
Knowles/Novakowski, that:
A budget for 2007 for Westside grants in aid total $95,000.00 and
include the following:
- Westbank Foodbank Society (amount approved but not to be
dispensed) $40,000
- Graffiti Eradication & Prevention Program $15,000
- Westside Health Network Society $ 7,000
- Westside Celebration Society $ 4,000
- Westside Citizens Patrol $ 4,000
- Peregrine Royal Canadian Air Cadet Squadron $ 500
- North Westside Communities Assn. (Community Hall) $ 4,500
- North Westside Communities Assn. (Flag Pole) $ 1,000
- Westbank Museum $15,000
- Penticton Writer & Publishers(Gems of the Okanagan) $ 500
- Thompson Okanagan Ringette League $ 200
Total $91,700
CARRIED |
Westside Issues Committee Meeting Minutes, February 19, 2007
(Pg. 3)
3. Graffiti Eradication & Prevention Program (Duane MacTavish-Crime
Prevention) The Graffiti Eradiation & Prevention Program
prepared by Colleen Cornock was circulated for review. The draft
budget for the program is estimated to be $12,400-$15,400 for
2007. The Westside Directors expressed strong support for the
program. The program will ‘piggyback’ the City of Kelowna
program.
KNOWLES/NOVAKOWSKI, that;
The Graffiti Eradication & Prevention Program by Colleen Cornock
be received and referred to the Westside grant in aid
discussions on March 19th.
CARRIED |
Westside Issues Committee Meeting Minutes, February 19, 2007
(Pg. 1-2)
2. Delegation:
2.1 Westside Community Food Bank Society – David Lanthier
David Lanthier addressed the Committee. A revised constitution and
bylaws were presented for review. As the Registrar of Companies
returned their application to amend a section, the opportunity was
taken to amend wording in the constitution. He noted that wherever
‘corporate’ was in the document the word ‘church’ was added. A
mission statement was added. He believes that the word church does
not include/exclude any particular religion. Mr. Lanthier stated
that the Food Bank Society is a Christian organization and this will
not change.
Concern was expressed, as had been stated previously, about the
restrictive nature of the document as it seems to limit who may be
able to join the Society and that there may be concern about
contributing public money for the purposes of the Society. It was
noted that the WIC Directors would prefer a more generic document
and are concerned about expending public funds when such strong
faith statements are addressed.
Westside Directors to seek input from the Regional District’s
Administrator and possibly the Ministry of Community Services,
whether it would be appropriate to expend public dollars to an
organization whose mandate is inclusive and has very strong faith
statements included in their constitution.
NOVAKOWSKI/KNOWLES, that
The Westside Issues Committee receive the February 19, 2007
correspondence and revised constitution and bylaws from the Westbank
Food Bank Society for review and that the request for a grant in aid
be referred for consideration at the
March 19th
Westside Issues Committee grant in
aid meeting.
CARRIED |
Governance & Services Committee Meeting Minutes – January 26, 2007
(Pg. 9-11)
Upon completion of the delegations a brief discussion occurred
regarding how other municipalities handle grant applications, why
the grant in aid process is not advertised and how the Regional
District should proceed with applications in the future as the
amount requested continues to rise. It was suggested that this
discussion be put off until after the Westside governance issue is
resolved.
ACTION: It was agreed to add a question to the Regional Grant in Aid
application: Has the organization/Society received or applied for
funding from other municipalities or groups?
b) Determine allocation of grants
The Committee went through each application to decide on the
allocations.
1) Kelowna Community Resources – Request $40,000. There was no
support for the application. Allocation $0
2) Okanagan Cultural Corridor – Request $26,572. Peachland $500,
City of Kelowna – $18,780, Westside – $5,000, Central Okanagan -
$200, Lake Country $1,000. Allocation $25,480
It was suggested that a letter be sent to the Chamber of Commerce
requesting that they financially support this program.
3) John Howard Society – Request $55,168. Kelowna - $20,000, Lake
Country - $1,500, Peachland - $500, Central Okanagan - $300,
Westside - $5,000. Allocation $27,300
4) Restorative Justice Program – Request $6,199. Kelowna - $0, Lake
Country - $1,000, Peachland $0, Central Okanagan - $400, Westside
$4,300. Allocation $5,700
5) Living Positive Resource Centre – Request $20,000. Kelowna -
$10,000, Lake Country - $1000, Peachland - $0, Central Okanagan -
$200, Westside -$3,631. Allocation $14,831
6) Arts Council of the Central Okanagan – Request $37,500. Kelowna -
$15,000 Lake Country $1,000, Peachland $0, Central Okanagan -
$100,Westside - $3,600. Allocation $19,700
7) Kelowna Museum – Request: $25,000. Kelowna $0, Lake Country
$1,000 Peachland - $753, Central Okanagan - $100, Westside - $4,500.
Allocation $6,353
8) Elizabeth Fry Society – Request: $21,326. Kelowna - $15, 000,
Lake Country - $1,000, Peachland - $500, Central Okanagan - $200,
Westside $2, 000. Allocation $18,700
9) Community Recreation Initiatives Society – Request: $50,858.
Kelowna - $33,000, Lake Country- $1,500, Peachland - $1,000, Central
Okanagan $ 300 Westside $5,000. Allocation $40,800
10) Okanagan Humane Society – Request: $4,500. Kelowna - $3000, Lake
Country - $274, Peachland - $135, Central Okanagan - $50, Westside -
$900. Allocation $4,360
11) BC Fruit and Grape Growers Association – There was no support
for the application Allocation $0
12) Ballet Kelowna – Request: $20,000. Kelowna $0, Lake Country
$1,000, Peachland - $0, Central Okanagan - $200, Westside $1,500.
Allocation $2,700
13) NOW Canada – Request: $37,000 Kelowna $ 26,151, Lake Country
$1,000 Peachland - $1,014, Central Okanagan - $ 300, Westside $5,
000. Allocation $33,565
14) BC Wheelchair Basketball – Request: $10,000. Kelowna $7,000,
Lake Country - $1000, Peachland - $0, Central Okanagan - $100,
Westside $1,000. Allocation $9,100
15) Children’s Festival - Request: $10,000. Kelowna $ 0, Lake
Country -$609, Peachland $ 0, Central Okanagan $ 150, Westside -
$1000. Allocation $1,759
The
final allocations total $210,347.
Staff noted that a revised chart will be drafted with the
allocations and placed in the director’s mailboxes. The allocations
will be added to the 2007 budget and the final decision made at the
March 23, 2007 budget meeting. |
Governance & Services Committee Meeting Minutes – January 26, 2007
(Pg. 3-4)
While waiting for applicants to arrive
the
Committee discussed whether there should be a bottom line and how
much it should be. It was agreed that the Committee
would hear from all applicants and then make their respective
decisions regarding the grant. Mayor Reid noted that he has
discussed the applications with his Council. After discussion,
it was
agreed that collectively the Committee would work towards an amount
around $200,000.
It was noted that as the NOW Canada application was late, and the
Committee needed to decide whether NOW Canada’s reason for applying
late was sufficient to accept the late application.
REID/BAKER
THAT the Governance & Services Committee supports the NOW Canada
application being considered for regional grant in aid funding.
CARRIED |
Governance & Services Committee Meeting Minutes – January 26, 2007
(Pg. 1)
3. a) Review 2007 Regional Grant-in-aid applications
The
procedure for determining regional grants in aid was reviewed. The
Committee decided to go through each application and vote at the end
on whether to support the request. A representative
from each organization was asked to be available to answer any
questions the committee may have on their grant request. It was
noted that NOW Canada’s application was received past the deadline
and the Committee will need to decide whether to accept their
application.
Concern
was expressed regarding the large increase in grants, over a 100%
increase from last year, and that organizations applying are not
being funded twice, once through the municipality and a regional
grant.
Director Knowles and Day arrived 9:03 a.m., Director Hobson arrived
9:05 a.m. |
Westside Issues Committee Meeting Minutes, January 8, 2007 (Pg.
3)
Westside Community Foodbank Society
The Committee further considered the draft new constitution for the
Foodbank Society and
expressed
concern that some articles included in the draft may limit the
ability of some persons in the community to become members of the
Society and while that, of itself was not a concern, it was felt
that there may be some concern about contributing public money for
the purposes of the Society when membership in that Society may not
be open to everyone.
Novakowski/Knowles, that:
A letter be sent to the Westside Community Foodbank Society
expressing concern about the restrictive nature of Article 15 of the
proposed new constitution of the Society, as it seems to limit who
may feel able to support and join the Society and members of WIC
find it difficult to support a grant in aid because that proposed
Article seems to be restrictive and limit individuals who can be a
part of and serve the Society.
CARRIED |
Westside Issues Committee Meeting Minutes, January 8, 2007 (Pg.
2)
Westbank Museum
Ms. M. Jackson, on behalf of the Westbank Museum, requested
consideration for a grant in aid for 2007 in the amount of $15,000.
Committee members asked Ms. Jackson to give consideration to a
request that the Museum be added as a line item in the Regional
District budget in order to avoid having to make a request each year
for a grant in aid.
Knowles/Novakowski, that:
The request for a grant in aid be received and be subject to further
review.
CARRIED |
Westside Issues Committee Meeting Minutes, January 8, 2007 (Pg.
2)
Grant in Aid-Killiney Beach Community Hall
The Association requested consideration to a grant in aid for 2007
in the amount of
$5,000 to
affect repairs to the community hall.
Knowles/Novakowski, that:
The request for a grant in aid be received and be subject to further
review.
CARRIED
Grant in Aid – Flagpole
A request for a grant in aid to accommodate a flagpole at the
Community Hall was received.
Knowles/Novakowski, that:
The Request for a grant in aid to accommodate a flagpole be received
and be subject to further review.
CARRIED |
Westside Issues Committee Meeting Minutes, January 8, 2007 (Pg.
1-2)
North Westside Communities Association Issues Killiney Beach
Community Hall
The
Communities Association requested consideration to a bylaw which
would provide an annual levy for the purpose of maintenance, upkeep
and improvements to the Killiney Beach community Hall.
Novakowski/Knowles, that:
Staff work with the North Westside Communities Association to
explore a possible service to address maintenance and improvement
needs to the Killiney Beach Community Hall including budgets,
reserve funds and assent process.
CARRIED |
Regional District Regular Board Meeting Minutes – March 13, 2006
(Pg. 9)
9. NEW BUSINESS
9.1 Central Okanagan East Electoral Area Grant In Aid – Joe Rich
Community Hall ($4,500) (All Directors - Unweighted Vote)
#135/06 HANSON/DINWOODIE
THAT a Central Okanagan East Electoral Area grant in aid in the
amount of
$4,500 be
allocated to the Joe Rich Ratepayers Association for the Joe Rich
Community Hall to assist with hall expenses.
CARRIED |
March 6, 2006 Westside Issues Committee Meeting Minutes
North Westside Communities AssociationThe Association had two
items to discuss with the Committee
-
Parks - John Leesing addressed the
Committee and noted that there was a desire in the Community to
create a Children's playground, which would be in the name of
the Communities Association. However, a capital contribution
in the amount of $10,000.00 is requested from the Regional
District. In addition, as well as operating funds for the
playground ($2,000), the community felt that $35,000 needed
to be spent on Killiney Beach Park.
- Fire Chief - Jim E. addressed the Committee and stressed the
community's desire for a full time fire chief. He noted
that in their view, the budget could handle the additional costs.
Community representatives meet with the CAO to develop a process
which involves the community in reviewing the need for a Fire Chief and
eventually leading to a report to the Regional District Board.
http://www.regionaldistrict.com/docs/boards_committees/wic/mins/2006/wic_06_03_06min.pdf |
| That a Westside Electoral Area grant-in-aid in the
amount of $2,500.00 be allocated to the Westbank and District
Chamber of Commerce for the purposes of purchasing community
Christmas decorations for the business area. March 9, 2006 |
Governance and Services Committee Meeting – October 21, 2005
(Pg.5)
8. Business License Bylaw
Staff reviewed the background of the business license bylaw whereby
all businesses require a business license. There are presently no
exemptions from the requirement and all types of businesses from
small home-based businesses to large factories are licensed. Staff
have been able to determine which of the
commercial and industrial premises in the area were rented to other
parties, therefore placing the owners of the property in the
business of renting premises in the position to pay for a business
license. Business licenses have been obtained from all but one, but
some have voiced their displeasure with having to pay a license. A
letter from P. Bouchard was circulated with the staff report for the
committee’s review.
As more than 1,400 businesses have been licensed and it is
anticipated that revenue minus expenses would result in a surplus.
Staff are suggesting a $10.00
reduction in the annual fee. It was noted that under the Local
Government the service should be revenue neutral.
The committee discussed whether it is possible to provide services
such as some form of economic development to businesses rather than
reducing the license fee.
HARRIMAN/HEIN
THAT staff be directed to:
1. Clarify the definition of business to ensure that operators of
premises for rent or lease clearly understand that their type of
business requires licensing.
2. Review the feasibility of providing economic development
opportunities for business license holders and report back to the
committee
CARRIED |
|
Governance and Services Committee Meeting – February 15, 2005
(Pg.4-5) f) Friends of Fintry Provincial Park Society – Ken Waldon
Grant request for $5,100
It was noted that the Parks Advisory Committee (PAC) discussed the
request from the Friends of Fintry Provincial Park Society to become
a line item in the regional parks budget in order to secure funding
for an executive director. The recommendation from PAC included an
annual $40,000 grant and that an agreement be prepared between the
Regional District and the Society for a five year period.
Discussion:
- Is the $5,100 request a one time capital item. The Society
confirmed that it is a one time request for interpretation and
promotion (development of a video)
Consensus: – To include in the budget. Ellison/Joe Rich $25, City of
Kelowna $3,633, Peachland $153, Lake Country $298, Westside $909
($5,018 supported)
HEIN/HARRIMAN
THAT the $35,000 request from Friends of Fintry Society be allocated
as a line item in the regional parks budget.
CARRIED |
Governance and Services Committee Meeting – February 15, 2005
(Pg.2)
3. Review 2005 Regional Grant-in-aid applications
H. Reay reviewed the tax impacts from assessment growth which has
had a major shift to residential. The variable tax rate is set by
the Province and will have no impact on municipalities as they set
their own rate. The tax rate in the electoral areas will be
increased. Tax requisitions for all areas were reviewed. |
December 13, 2004 Regional District of Central Okanagan Regular
Board Minutes
g) Westside Issuesi) Grant in aid North Westside Communities
Association ($3,000)
#530/04 NOVAKOWSKI/KNOWLES
THAT a Westside Electoral Area grant in aid
in the amount of $3,000 be allocated to the North Westside
Communities Association in aid to assist in replacing the carpet in
the Killiney Beach Community Hall.
THAT a Westside Electoral Area grant in aid in the amount of
$1,500 be allocated to the George Pringle Elementary School in aid
in the purchasing and installation of playground equipment;
AND FURTHER THAT consideration be given to the request in 2005.
CARRIED |
November 29, 2004 Regional District of Central Okanagan Regular
Board Minutes
2. DELEGATION2.1 Jack Peters and Sara Shaak – Okanagan Film
Commission
Jack Peters, Chair and Sara Shaak, Film Commissioner, presented
an update on the activities of the Okanagan Film Commission during
2004. Highlights included:
- Securing $2.1 million of production activity in the Okanagan
region (8 months of 12)
- Enhancing community exposure through the media (75% increase in
media coverage
- Producing a high quality Production Guide to market the region
internationally
- Increased digital inventory of locations
- Securing 31 productions in the region (up from 10 in 2003
- Funding from a variety of sources including the Provincial
Regional Film Commissions Assistance Program, Boundary Economic
Development Commission and the three regional districts
- Funding request for 2005 remains at the same level as 2004 at
$85,000.
- A focus for next year is to stabilize funding from the Province
and to ensure regional district funding is equitable.
Discussion:
A discussion ensued regarding the Province’s and regional district’s
commitment to fund the Film Commission. It was noted that funding
through the Ministry of Small Business has been declining annually.
There are no criteria for funding
from the Ministry. UBCM and B.C Film Commission representatives are
meeting with the Province to lobby for a stable, equitable and
ongoing funding commitment. As well, the Okanagan Film Commission
will be meeting with the Regional District of North Okanagan and
Regional District of Okanagan-Similkameen to request ongoing and
equitable funding.
4.3 moved to this section |
|
Governance and Services Committee Meeting – November 14, 2003
(Pg. 1-8) 3. Review 2004 Regional Grant-in-aid applications
The procedure for submitting grant applications was reviewed. The
due date for the grant applications was Friday, October 17th. The
date is noted on the application. Three applications were received
late and the Committee will need to decide if they wish to
consider these applications. The Committee agreed to go through each
application and vote at the end of the meeting on whether to support
the request. A representative from
each organization was asked to be available to answer any questions
the Committee may have on their grant request.
a) Okanagan Families Society – Chris Furby
Grant request for $5,000 for the Youth Detox Centre counseling
program
Questions:
-How broad is the work of the Society? Primarily provides counseling
services from Oyama through to Peachland.
-How long has the Society provided services? Since 1969.
-Primarily funded through Ministry of Family Services.
-What is the demographic breakdown of the juvenile detox program?
All but 2 come from Central Okanagan.
-What is the annual demand for the program? Last year 52 individuals
accessed the program (2002 to August 2003). Could have doubled if
bed capacity was more. Looking to expand beds from 2 to 4.
-What is the current status of detox program? Closed until status of
Provincial funding has been determined. Requesting $362,000 from the
Province. If received, there will still be a shortfall of $47,000
which the Society hopes to make up through other grants and
fundraising. The Regional District’s grant-in-aid is conditional on
receiving provincial funding. The intention is to carry on the
program for as long as possible.
-Would the Regional District’s grant make any difference to program?
This grant would be used in the counseling aspect of youth detox
program as they transition out of detox. If the grant is not
received this program will not take place.
-Are there any other services in area for juvenile detox? Kamloops
is the closest facility. Crossroads is for adults only.
b) Friends of Fintry Provincial Park Society – Ken Waldon
Grant request for $1,750 for signage and development of a website
and $17,000 for the executive director position.
Questions
-Last year there was a request for signage, is this stage 2 of the
project? A sign did go up last summer. This would be for smaller
signs at strategic locations throughout the park to provide
information about the facility.
-Have you submitted a request to the Province for staffing position?
No funding
available through HRDC. The Society will have to fundraise for this
position. One project is underway to fund position.
-What was the amount of provincial funding in the last fiscal year –
approximately
$300,000, half went to heritage restoration. The Society has been
told they will not get anything this fiscal year for ie:
interpretation, restoration.
-Is this request considered a long term commitment to the Society?
There is no intention to keep coming back for support. When the
staff position is fulltime it is anticipated the person will
generate funds to pay for position.
c) Restorative Justice (Okanagan Boys & Girls Club) – Dawn
Wilkinson
Grant request for $33,000 for the Coordinator’s position.
Questions:
-Is there any budget being spent to promote the program? No monies
have been allocated or are available for promotion. There has been
media coverage in Nov/Dec 03 and April/May 03 and it is Restorative
Justice Week throughout Canada next week which
the media will be promoting at that time.
-Are any specific fundraising projects being held or planned?
Fundraising has been slow, Boys & Girls Club assisting.
-Youth Justice program changed this year and this has significantly
increased the referrals.
-What is percentage of repeat offenders? Very small, less than 5% in
the past.
-What are the funding sources? Province $12,500, Okanagan Boys &
Girls Club, and Regional District grant in aid
-What is the long-term projection for funding? Long term funding is
expected from the Regional District. In the short term does not see
any possibility of Federal funding.
Expects Provincial funding to remain.
d) Now Canada – Corinne Jackson
Grant request for $44,500 for client support and the Next Step
program
Questions:
-What are the Society’s funding sources? Funding commitment from the
Federal government for January-March 2004. Expect to enter into an
ongoing commitment with the Ministry of Human Resources. Less than
50% of program supported by the government. Anonymous donor assists
in funding the program and this is expected to continue over the
long term.
-Who uses the program? 70% are from our region. BC’s only service
for female youth.
-If the grant is not supported what would happen? A staff member
would be terminated and the employment program would be eliminated.
Each step plays an important role in the recovery process. If staff
member lost, the full program suffers.
-Would there be any new programs or staffing? The grant would fund
continuation of an existing program with minimal amount of staffing.
-The Next Step Program was explained.
-70% of referrals come from this area.
-Do you expect long term funding? The Society sees this as a
one-time grant to cover the shortfall from their anonymous donor due
to the recent decline in the stock market.
Director Day arrived 10:00 a.m.
e) KADAC – Pauline Lightfoot, executive director & Mike Dorsel,
treasurer
Grant request for $18,451 for programming
Questions:
-Concern was expressed by the Committee that the Society has been
receiving funds for a long period of time and questioned when the
Society expects to be self-sufficient. The Society does not expect
to be self-sufficient and will rely on Regional District funding.
BC Gaming funds have not been received for the past couple of years.
Funding commitments from BC Gaming was reviewed.
-Plan to expand services to Peachland and Lake Country.
-Membership needs to support organization and this has not occurred.
Membership remains constant between 30-40 member groups
-What would happen if Regional District funding is not received?
This would limit the organization’s ability to carry out its
programs.
-What is status of board membership? The Chair resigned recently and
a new chair is being sought. The current board consists of 5
members, normally there are 8. The current board members are: Carole
Bridges, Vera Spika, Mike Dorsel, Corine Shoranick,
Joanne MacDonald and Kerry Lomax. A board meeting is planned later
in the week to appoint new members and a chair to the board.
-34.9% is administration, is there any way costs can be reduced?
This funding is for one staff person who is full time versus part
time in the past.
-Reviewed administrative costs and how they are controlled.
f) SPCA – Robert Busch
Grant request for $46,000 for the spay/neuter program/humane
education/cruelty neglect investigations.
Questions:
-Why is the funding request for less money this year? There has been
a reduction in the education program due to staff layoffs. SPCA is
now relying on volunteers to carry out this program.
-What is the proposed budget for next year. Mr. Busch provided a
copy of the budget for circulation. He noted that the Kelowna branch
has a large deficit ($300,000) that will be covered by the BC-SPCA’s
reserve fund ($4.2Mil in reserves). The provincial branch is
reviewing their programs in order to deal with deficits in all
provincial branches.
-Are there any plans for minimizing noise impact for adjacent
property owners? Buffers are being installed to minimize noise
levels.
-What was the financial impact from this summer’s fire? The cost of
the fire to the SPCA was approximately $100,000. The SPCA’s major
fundraising was rescheduled and funds significantly reduced as a
result.
-What would occur if the Regional District’s grant was not received.
The spay/neuter program would be cancelled.
g) Kelowna Museum – Wayne Wilson
Grant request for $25,000 for programming.
Questions:
-Do you expect the grant request to be ongoing? What would occur if
the grant is not received? Funding is meant to reflect the value
Regional District residents gain through the education programs,
programming and reviewing collections. Largest source of
income is through the City of Kelowna.
-Are some programs conditional on the grant received? The exhibits
are planned 2 to 3 years in advance so these will take place but a
decrease in funding will affect any long range exhibits.
-Does the Museum have a disaster plan in place? An update disaster
plan has just been written.
-What secure income is available for the Museum? Gaming funds were
applied for a one-time conservation program. Rental income is
ongoing. Currently working on a business plan for the Laurel
Building to market main floor rentals. Wine sales have increased at
the Wine Museum but this is not expected to last over the long term.
Endowment funds and donations are part of annual revenues received.
Chair Hobson noted that the application from Community Mentor
Services Society was received late. The deadline for application was
Friday, October 17th. The Committee was asked whether they wished to
consider the application.
Other late applications were from the Okanagan Humane Society and
the Central Okanagan Science Opportunities for Kids and due to
limited time at today’s meeting the two latter groups were not asked
to appear.
h) Community Mentor Services Society – Elke Lang
Grant request for $30,000 to support the operational development and
financial sustainability of the Society.
Questions:
-Ms. Lang explained why the application was late (misunderstood the
deadline date, thought it was the end of October).
-A brief summary of the Society’s services was presented. The
Society has tried to link the service to other organizations ie:
United Way but this will not work due to their defined roles.
i) BC Fruit Growers Association – Starling Program - Glen
Lucas (Allan Patton)
Grant request for $2,000 for a Starling Program
Questions:
-Are any other funding sources confirmed? The program has been
supported in principle by the Regional District of North Okanagan
and Regional District of Okanagan Similkameen.
-What is the timing of the project? Started during the cherry season
this year.
-What will the funds be used for? The funds will allow for expansion
of the program to the Central Okanagan.
-The goal of the program is to decrease the number of cannons used
in area orchards.
Director Dinwoodie arrived at 11:15 a.m
j) BCFGA – Peer Advisory Service for Agriculture.
Grant request for $2,500 for an Okanagan-Similkameen Peer Advisory
Service for agricultural
Questions:
-The Starling program and Peer Advisory program work in conjunction
to reduce the number of cannons used in area orchards. The service
is to advise orchardists of alternative methods to cannons.
k) Okanagan Cultural Corridor Project – Jane Coady
Grant request for $33,000 for the continuation of the program.
Questions:
-The funding request is a one-time request to continue core funding
of the coordinator position in order to find other funding sources
for the future. A volunteer, committed steering committee is in
place but staff are required to carry out the programs.
-Funding has been requested from all three regional districts by the
traditional population split.
-How is private sector funding the project? Other funding is through
memberships, brochure, advertising. Looking to involve wider sector
of private industry ie:hotels [have not focused on this sector to
date but the plan is to do this].
l) Fraser Basin Council
Grant request for $1,500 for a provincial invasive plant strategy.
The Regional Board discussed the request at a previous board meeting
and deferred the request to grant in aid discussion. It was noted
the Province is increasingly using the Council where they no longer
deal with issues.
The Committee discussed the fact that three organizations applied
for funding but the applications were not received by the due date.
The organizations were:
-Communities Mentor Services Society of the Central Okanagan
-Okanagan Humane Society
-Science Opportunities for Kids
The issue of late applications was discussed. The Regional Board has
an approved policy with a set deadline for receipt of grant
applications. The due date is clearly marked on the grant
application. It was noted that as the Regional District has moved to
a new 5-year financial plan, that a provisional budget is no longer
required, that the final budget is not approved until the end of
March, and that consideration could be given in future years to move
the regional grant in aid deadline to early in the new year. This
will be further discussed at the final budget meeting in March 2004.
DINWOODIE/DAY
THAT the
policy deadline for receipt of regional grant in aid applications be
firm unless special circumstance, deemed acceptable by the Regional
Board, arose after the deadline
CARRIED
The Committee reviewed the grant in aid requests:
Okanagan Families Society – request $5,000
Consensus: To include in the budget. Director
Hein opposed ($4,721 approved)
Friends of Fintry – request $1.750
Consensus: To include in the budget. Directors
Hein and Lees opposed ($1,617
approved).
Friends of Fintry – request $17,000
Consensus: To include in the budget. Directors
Hein, Lees and Harriman opposed ($15,219 approved).
Restorative Justice – request $33,000
Consensus: To include in the budget. Lake Country’s contribution
reduced to $1,500.
Director Harriman opposed as
Peachland has their own program ($31,719 approved).
New Opportunites for Women (NOW) – request $44,500
Consensus: To include in the budget. Lake Country’s contribution
reduced to $1,000, Westside Electoral Area reduced to $6,000. The
Committee noted that it is their belief this is straight downloading
from the Federal and Provincial government. ($41,260 approved)
Kelowna and District Arts Council (KADAC) – request
$18,451
Consensus: Directors Hein, Harriman,
Dinwoodie, Novakowski, Knowles and Lees opposed.
GIVEN/CANNAN
THAT the decision on the Kelowna portion of the KADAC grant be
deferred until Board issues are clarified.
CARRIED
ACTION: Mr. Reay to confirm with KADAC the status of board members
and new Chair.
SPCA – request for $46,000
Consensus: To include in the budget. Lake Country’s contribution
reduced to $1,000. ($44,430 approved).
Kelowna Museum – request for $25,000
Consensus: To include in the budget. Director
Hein opposed ($23,603 approved).
BC Fruit Growers – request for $2,000 (Starling Program)
Consensus: To include in the budget. ($2,000 approved).
BC Fruit Growers – request for $2,500 (Peer Advisory Service)
Consensus: To include in the budget. Directors
Hein and Harriman opposed ($2,289
approved).
Okanagan Cultural Corridor – request for $33,000
Consensus: To include in the budget. Lake Country’s contribution
reduced to $500, Director Lees opposed, Peachland’s contribution
reduced to $500, Westside Electoral Area contribution reduced to
$5,000, City of Kelowna’s contribution reduced to $20,000
($26,000 approved)
Note: Chair Hobson abstained from voting as he Chairs the project.
Fraser Basin Council – request for $1,500
Consensus: To include in the budget. Director
Hein opposed. ($1,416 approved)
DINWOODIE/GIVEN
THAT the regional grant in aids approved be forwarded for final
budget consideration by the Regional Board in March 2004.
CARRIED |
|
December 8, 2003 Regional District of Central Okanagan Regular Board
Minutes
4.2 Regional Grants In Aid (All Directors - Unweighted Vote)
It was noted that the Governance and Services Committee reviewed
the 2004 regional grant in aid applications at its November 18, 2003
meeting. The current policy is not to provide funding to any
organization prior to adopting the five-year
Financial Plan in March. Two organizations
with late applications, one from the Okanagan Humane Society
($3,000) and Science Opportunity for Kids ($5,000), have requested
to be reconsidered for funding. The Governance and Services
Committee recommended that the policy deadline for receipt of
regional grant in aid applications be firm unless a special
circumstance, deemed acceptable by the Regional Board, arose after
the deadline.
Director Hanson requested Ellison/Joe Rich Electoral Area grant
in aid funding be amended as follows: Fund:
Okanagan Families Society $75; Restorative Justice $500; New
Opportunities for Women $800; SPCA $500; Kelowna Museum $400, BC
Fruit Growers $25 and $25; Okanagan Cultural Corridor Project $250
and Fraser Basin Council $25.
a) Okanagan Humane Society
#505/03 HEIN/HARRIMAN
THAT the Regional Board consider the Okanagan Humane Society
regional grant in aid application.
CARRIED
Okanagan Humane Society – request $3,000
Consensus: To include in the budget. Director Novakowski opposed
($3,000 approved)
b) Science Opportunity for Kids
Director Shepherd noted that the Science Opportunity for Kids
application had been dropped off to her directly and not the
Regional District office. The application was not noticed until
after the deadline.
#506/03 SHEPHERD/DAY
THAT the Regional Board consider the Science Opportunity for Kids
regional grant in aid application.
CARRIED
Science Opportunity for Kids – request for $5,000
After review of the application and there being no questions the
Board agreed not to fund the grant request.
Consensus: That no funding to
be allocated to Science Opportunity for Kids.
Kelowna and District Arts Council (KADAC) – request $18,451
Consensus: To include in the budget. Directors Hein, Harriman,
Dinwoodie, Novakowski, Knowles and Hanson opposed. Supported by the
City of Kelowna. ($13,302 approved)
#507/03 CANNAN/KNOWLES
THAT the 2004 Regional grants in aid be approved as revised:
Okanagan Families Society $4,693
Friends of Fintry $1,617
Friends of Fintry $15,219
Restorative Justice $31,542
New Opportunities for Women $41,147
KADAC $13,302
SPCA $43,987
Kelowna Museum $23,490
BC Fruit Growers $ 1,984
BC Fruit Growers $ 2,263
Okanagan Cultural Corridor Project $26,250
Okanagan Humane Society $ 3,000
CARRIED |
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North Westside Ratepayers Association
The North Westside Ratepayers Association Resurrected
Dissolution of North Westside Ratepayers March 2006
Bulletin
2005 North Westside Ratepayers gives generous donation of
$1000.00 to pay for an interpretive
sign regarding the waterfalls and the water system at Fintry Provincial Park. (Page 3 and 4)
http://www.fintry.ca/friends/november05.pdf
-----------------------------------------------------
Regular Board Minutes – April 19, 2004 (Pg. 6-7)
9.2 Westside Issues Committee Recommendations of April 2, 2004 (All Directors -
Unweighted Vote)
#178/04 DINWOODIE/KNOWLES
THAT staff be
directed to work with the North Westside Communities Association to
determine the best way to secure ongoing funding for the maintenance and up keep
of the North Westside Road Community Hall.
AND THAT staff be instructed to make an application for infrastructure funding
for the Glenrosa sewer project regardless of the projects overall priority.
AND THAT a
Westside Electoral Area grant in aid for $325 be supported for the North
Westside Ratepayers Association to cover the increase in rent being charged by
the North Westside Communities Association for the rental of the community hall.
AND FURTHER THAT Planning staff be directed to bring a report to the Regional
Board as to how best to utilize monies made available through the UBCM to assist
communities in developing innovative local solutions and strategies for dealing
with an aging population.
CARRIED
---------------------------------------------------
April 2, 2004 Ratepayers rental of community hall support
docs/boards_committees/agnd/2004 agendas/2004-04-19/item 9.2 westside issues
committee april 16.pdf
---------------------------------------------------
Westside Issues Committee Meeting Minutes, April 2, 2004 (page 2)
5. Grants-in aids
Moved: Director Novakowski/ Seconded Director Knowles
THAT a grant-in aid for $325 be supported for the North Westside Ratepayers
association to cover the increase in rent being charged them by the North
Westside
Communities Association for the rental of the community hall.
CARRIED
------------------------------------------------------------------
Westbank Issues Committee Meeting Minutes, February 16, 2004 (page 1)
North Westside Ratepayers Association
A letter dated February 12, 2004 from the North Westside Ratepayers Association
concerning rental rate increases for the Killiney Beach Community Hall and
further
requesting an ongoing grant in aid to assist in rent costs, which would be
$325.00
for the year 2003/04, was received and discussed.
Knowles/Novakowski, THAT:
The letter dated February 12, 2004 from the
North Westside
Ratepayers Association
concerning rental rate increases for the Killiney Beach Community Hall be
referred
to the Parks and Recreation Department for an explanation regarding the process
for rate increases.
CARRIED
Westbank Issues Committee Meeting Minutes, February 16, 2004 (page 2)
Knowles/Novakowski, THAT:
The North Westside
Ratepayers Association be advised that grants in aid are not considered on an
ongoing basis.
CARRIED
----------------------------------------------------------------
February 12, 2004 letter from
Ratepayers Association regarding Killiney Beach Community Hall increase in rent
docs/boards_committees/wic/mins/2004/wic_04_02_16min.pdf
April 16, 2003 Ratepayers rent at the Killiney Beach community
hall
docs/boards_committees/agnd/2004 agendas/2004-04-19/item 9.2 westside issues
committee april 16.pdf
April 8, 2002 North Westside Road Ratepayers Association
Grant-In-Aid $750.00 for research.
RDCO says this was to offset
insurance costs
docs/boards_committees/rpts/2002/apr_8_02.pdf
|
Regional
District of Central Okanagan
1450 KLO Road
Kelowna, B.C., V1W-3Z4
Westside Issues Commitee
Westside Regional Directors
2005 - 2008
Aaron Dinwoodie -
aaron.dinwoodie@cord.bc.ca
David Knowles -
david.knowles@cord.bc.ca
Len Novakowski -
len.novakowski@cord.bc.ca
http://www.regionaldistrict.com/docs/admin/05Results/CEOofficialRDCOWestside05.pdf
Kaleden
| Kelowna
| Naramata |
Oyama
| Peachland
| Penticton
| Summerland
Vernon
| Westbank |
North or South Westside of Okanagan Lake
|
Winfield
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