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Regional District of Central Okanagan

Sewer System Information

Make a comment using the form nearer bottom of this page to be posted here on this website.

Click refresh to be sure you see updates.

LAST UPDATE October 11, 2014

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On this page you will find information about Sewer Systems in the Regional District of Central Okanagan.

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.pdf icon September 11, 2014 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Biosolids Management Contract

The Regional Board has awarded a new five year contract for management of biosolids from the Westside Regional Wastewater Treatment Plant. BioCentral was one of four qualified responses to a recent Request for Proposals and was endorsed by the plant’s select stakeholder committee. The Board authorized the contract with an approximate value of $1,157,000 for the five year term. The new contract is expected to result in savings of $500,000 plus an additional $1-million in reduced transportation costs over the next five years as the biosolids will be taken to a BioCentral composting facility just west of Merritt.

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.mp3 file icon - click here for help with audio September 11, 2014 audio of entire RDCO Board meeting - .mp3 (10.1 MB)

Click this Windows Media Audio icon for help with audio files September 11, 2014 audio of RDCO Board meeting only about Item 8.1 Biosolids Management Contract being added to the agenda - .wma (208 KB)

Click this Windows Media Audio icon for help with audio files September 11, 2014 audio of RDCO Board meeting only about Item 8.1 Biosolids Management Contract - .wma (4.79 MB)

.pdf icon September 11, 2014 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 8.1 Biosolids Management Contract

*Note* This is only a snippet, please click link above for entire content

RECOMMENDATION:
THAT the Regional Board approve awarding a biosolids management contract to BioCentral for a term of five years at an approximate total value of $1,157,000 and authorizes it's signing officers to execute the contract accordingly.

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.mp3 file icon - click here for help with audio September 11, 2014 audio of entire RDCO Board meeting - .mp3 (10.1 MB)

Click this Windows Media Audio icon for help with audio files September 11, 2014 audio of RDCO Board meeting only about Item 8.1 Biosolids Management Contract being added to the agenda - .wma (208 KB)

Click this Windows Media Audio icon for help with audio files September 11, 2014 audio of RDCO Board meeting only about Item 8.1 Biosolids Management Contract - .wma (4.79 MB)

.pdf icon September 11, 2014 Regional District of Central Okanagan Regular Board Meeting Minutes

8. NEW BUSINESS

8.1 Award of Contract - Biosolids Management (All Directors - Weighted Vote)

Staff report dated September 9,2014 outlined the results of a public Request For Proposal process for biosolids management for the Westside Regional Wastewater Treatment Plant. Staff noted saving approximately 1/2 million dollars
not including the savings realized in reduced transport costs (approx. $1 mil). It was further noted that the reason for 'approximate' in approving the contract, is that one cannot project with certainty the amount of biosolids which will be
produced over the next five years.

Staff will continue to work together with our member municipalities for solutions to benefit all partners in the region as all Idcal governments are looking at alternative solutions.

FINDLATER/CONDON
THAT the Regional Board approves awarding a biosolids management contract to BioCentral for a term of five-years at an approximate total value of $1,157,000 and authorizes it's signing officers to execute the contract accordingly.

CARRIED Unanimously

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.mp3 file icon - click here for help with audio September 11, 2014 audio of entire RDCO Board meeting - .mp3 (10.1 MB)

Click this Windows Media Audio icon for help with audio files September 11, 2014 audio of RDCO Board meeting only about Item 8.1 Biosolids Management Contract being added to the agenda - .wma (208 KB)

Click this Windows Media Audio icon for help with audio files September 11, 2014 audio of RDCO Board meeting only about Item 8.1 Biosolids Management Contract - .wma (4.79 MB)

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.pdf icon September 11, 2014 Regional District of Central Okanagan Governance and Services Committee Meeting Agenda

.pdf icon Item 6.1 Quarterly Program Measures Report

*Note* This is only a snippet, please click link above for entire content

091 - Septic Tank Disposal
A 2% increase in the septage disposal fee was put into effect January 1, 2014, changing the rate from 38.64/m3 to $39.41/m3. Expansion of the facility continues in 2014 and is on budget. Disposal fees at the facility will be reviewed after the current plant expansion and upgrade is complete and a new agreement is in place between the Regional District and District of Lake Country. Lake Country's completion of the $7 million upgrade of the septage facility is expected in the fall.

401 - Westside Sewer System & Treatment Plant
On June 12, 2014, a Budget Amendment was approved by the Board relating to the increase in the Biosolids Transportation Plan. The direction from Interior Health to not proceed with the disposal of Biosolids at the Brenda Mines site has resulted in a budget increase of $355,200. The RD is proceeding with an Expression of Interest to identify and evaluate management options for biosolids. The average daily flow is 9,513m3/day; to June 30, 2014, 1,722,000 m3 of effluent has been treated. Supplier change for the purchase and delivery of Alum will result in projected savings of $15,500 in 2014.

2014 Projects: Recommendations from the Odour Control Assessment completed in 2013 were implemented in 2014 which included the initiation of the odour monitoring program in partnership with the University of British Columbia and modifications to the Biofilter. An air balance on the HVAC system was completed in May to assist in the reduction in Hydrogen Sulfide (HzS). CMH2 Hill provided the Biofilter Improvement assessment for a contract cost of $10,000. Recommended improvements of the biofilter assessment are 90% complete at June 30, 2014. Transformer purchased for $30,900 is awaiting installation. WWTP Landscaping Project: Landscape Design completed in May for $8,900. Request for Proposal closed July 31, 2014, for implementation of Landscaping Phases I and 2. Twelve foot chain link fence extension was completed for a cost of $5,400.

470 - RDCO Lift Stations/Collector System
New pumps were purchased for $107,600, after multiple retro-fit options for the Casa Lorna Pump Configuration were considered.

471 - WFN Lift Stations/Collector System
Elk Road lift station has been brought into the RD Public Works maintenance system and not turned over to the Regional District as was previously stated in 2013 reporting.

499 - Ellison Sewer System
Annual asset renewal fees (previously referred to as sewer maintenance fees) increased from $97.92 in 2013 to $99.84 in 2014. Sewer utility charges were $296.04 in 2013 and increased to $302.04 for 2014.

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005 - Human Resources
Preparation has commenced for the upcoming Collective Agreement negotiations. The current contract expires December 31, 2014. Effective April 1, 2014, the union employee's Group Benefit Plan provides additional coverage for laser eye surgery and a clearly contacts discount plan. The Employee Family Assistance Program service provider was also changed to Mind Smart Health Inc. A Benefits Lunch n' Learn session was held in April to communicate changes and benefit coverage to staff. Canada Pension Plan, Social Insurance Numbers (SIN), regulations were amended in March 2014. Employees
previously required to produce a SIN card to an employer are now only required to inform the employer of the SIN. Organization wide "OnSide Workplace" and "Safety in the Workplace" training was implemented. Functional Demands Analysis was completed for the Waste Water Treatment Plant to minimize workplace injuries.

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Board
001S - Board Sub-Program Corporate Communications

Information newsletters were produced for the Westside Regional Wastewater Treatment Plant and the Westside Residential Waste Disposal and Recycling Centre. The Water Talk newsletter will be created for distribution with the third quarter utility bills.

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.mp3 file icon - click here for help with audio September 11, 2014 audio of entire RDCO Governance and Services Committee meeting - .mp3 (11.1 MB)

Click this Windows Media Audio icon for help with audio files September 11, 2014 audio of RDCO Governance and Services Committee meeting only about Item 6.1 Quarterly Program Measures Report - .wma (3.44 MB)

.pdf icon September 11, 2014 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

Minutes of RDCO's Governance and Services Committee are not published to RDCO's website until after being adopted at the following meeting which would be October 9, 2014.  If the minutes are not published here yet, you can check RDCO's website to see if they are published there yet.  If you wish to have a copy of the minutes before this date, you can request a copy from RDCO who will have the document ready at their office to pick up within 7 days.

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.mp3 file icon - click here for help with audio September 11, 2014 audio of entire RDCO Governance and Services Committee meeting - .mp3 (11.1 MB)

Click this Windows Media Audio icon for help with audio files September 11, 2014 audio of RDCO Governance and Services Committee meeting only about Item 6.1 Quarterly Program Measures Report - .wma (3.44 MB)

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.pdf icon June 12, 2014 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Adjusted Regional Wastewater Plant Budget

The Regional Board has adopted an amendment to the 2014-2018 Financial Plan affecting the Regional Westside Wastewater Treatment Plant. As a result of a decision from Interior Health directing the Regional District not to proceed with a Land Application Plan for biosolids generated by the Westside Regional Wastewater Treatment Plant at the former Brenda Mines site, biosolids will continue to be transported for approved land application near Clinton, BC. This will result in an unbudgeted cost of approximately $300,000 plus related overhead costs. Representatives from participating local governments serviced by the plant (West Kelowna, Peachland, Westbank First Nation) have agreed to request Regional Board support amending the plant budget and that the additional costs will be proportionately passed onto them for collection from their ratepayers through adjusted sewage fees. The Regional District is proceeding with an Expression of Interest to identify and evaluate management options for biosolids, which are the solids and residual materials from the wastewater treatment process.

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.mp3 file icon - click here for help with audio June 12, 2014 audio of entire RDCO Board meeting - .mp3 (11.3 MB)

Click this Windows Media Audio icon for help with audio files June 12, 2014 audio of RDCO Board meeting only about Item 5.1 2014 2018 Financial Plan Amending Bylaw Report and Item 5.1 2014 2018 Financial Plan Amending Bylaw - .wma (9.87 MB)

.pdf icon June 12, 2014 Regional District of Central Okanagan Regular Board Meeting Minutes

5. FINANCE & ADMINISTRATIVE SERVICES

5.1 RDCO 2014-2018 Financial Plan Amending Bylaw, 1st, 2nd and 3rd reading and Adoption (All Directors - Weighted Vote)

Staff report dated June 4, 2014 outlined the budget amendment to the 2014-2018 Financial Plan noting that additional costs relating to the Biosolids Transportation Plan would be incurred in 2014, The Westside Wastewater Treatment Plant Stakeholder Committee recommends to the Board that rather than incurring a deficit at year end, to amend the budget and the partners (West Kelowna, Peachland and Westbank First Nation) would be invoiced this year for the revised amounts relating to additional transportation costs of biosolids from the Wastewater Treatment Plant.

The amendments are in relation to biosolids transportation costs. Interior Health has confirmed they do not want the biosolids disposed of in the Brenda Mines site. A long term sustainable solution will be required for the disposal of the
biosolids from the WWTP.

Staff advised there is a Request for Expression of Interest (REOI) out to engage any interest in solutions for the future. As part of this plan, there is potential for the RDCO, Kelowna, Penticton, and local businesses to develop an interregional
solution. Once the REOI is completed, staff will be coordinating next steps. There is no firm commitment from other partners at this point in time. It was noted that the Interior Health response clarified it would want to avoid application directly related to water intakes. Interior Health will be involved in the process going forward.

FINDLATER/DEJONG
THAT RDCO 2014-2018 Financial Plan Amending Bylaw be given first, second and third readings and adopted this 12th day of June 2014.

CARRIED Unanimously

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.mp3 file icon - click here for help with audio June 12, 2014 audio of entire RDCO Board meeting - .mp3 (11.3 MB)

Click this Windows Media Audio icon for help with audio files June 12, 2014 audio of RDCO Board meeting only about Item 5.1 2014 2018 Financial Plan Amending Bylaw Report and Item 5.1 2014 2018 Financial Plan Amending Bylaw - .wma (9.87 MB)

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.pdf icon April 28, 2014 Regional District of Central Okanagan Regular Board Meeting Minutes

10. DIRECTOR ITEMS

e) Director Fielding noted that Peachland has received a response from Interior Health stating they do not support biosolids being disposed at the Brenda Mines site and directing that the application not proceed.

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.mp3 file icon - click here for help with audio April 28, 2014 audio of entire RDCO Board meeting - .mp3 (31.3 MB)

Click this Windows Media Audio icon for help with audio files April 28, 2014 audio of RDCO Board meeting only about Director Item - Fielding - Biosolids - .wma (411 KB)

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The Regional District to study more uses for treated water
AM1150 - 4/15/2014 -by Harry Callaghan

Bylands Nursery could save on irrigation costs

The Regional District of Central Okanagan has secured 16-thousand dollars in funding to look into a unique way of re-using treated water.

Bruce Smith, from the Regional District, says the idea is to use treated effluent water from the Westside Regional Wastewater Treatment Plant to irrigate plants at neighbouring Bylands Nursery.

"In essence that would eliminate the need for Bylands to pump water out of Okanagan Lake to irrigate their nursery plants and it would also help to reduce water consumption and use treated effluent in a responsible manner," he says.

Smith says the treated water is already being used in and around the Westside Regional Wastewater Treatment Plant.

"We use it for cleaning purposes, we use it for irrigation purposes on plants and trees and such that are planted around the wastewater treatment plant, so this would be an extension to a neighbour and a large commercial nursery operation," he says.

The owners of Bylands Nursery and the Regional District were to discuss the project this week.

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.pdf icon February 27, 2014 Regional District of Central Okanagan Governance and Services Committee Meeting Agenda

.pdf icon Item 4.1 Summary Highlights Report

.pdf icon Item 4.1A Budget Piechart And Information

.pdf icon Item 4.1B Budgets Summary

.pdf icon Item 4.1C Tax Requisitions And Rates

.pdf icon Item 4.1D Community Services Engineering

.pdf icon Item 4.1E Community Services Waste Management

.pdf icon Item 4.1F Community Services Planning

.pdf icon Item 4.1G Community Services Fire Protection

.pdf icon Item 4.1H Community Services Inspections (BUILDING INSPECTION)

.pdf icon Item 4.1I Parks Services

.pdf icon Item 4.1J Parks Services Policing Services

.pdf icon Item 4.1K Finance And Administration

.pdf icon Item 4.1L Corporate Services

.pdf icon Item 4.1M Corporate Services Bylaw Enforcement (DOG CONTROL)

.pdf icon Item 4.1N Economic Development Commission

.pdf icon Item 4.1O Regional Board

.pdf icon Budget Financial Presentation

.pdf icon Budget Parks Presentation

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.mp3 file icon - click here for help with audio February 27, 2014 audio of entire RDCO Governance and Services Committee meeting - .mp3 (34.6 MB)

Click this Windows Media Audio icon for help with audio files February 27, 2014 audio of RDCO Governance and Services Committee meeting only about Budget Financial Presentation 1 - .wma (13.1 MB)

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Click this Windows Media Audio icon for help with audio files February 27, 2014 audio of RDCO Governance and Services Committee meeting only about Item 4.1 Summary Highlights Report - .wma ( KB) (found in Budget Presentation 1 or 2)

Click this Windows Media Audio icon for help with audio files February 27, 2014 audio of RDCO Governance and Services Committee meeting only about Item 4.1A Budget Piechart And Information - .wma ( KB) (found in Budget Presentation 1 or 2)

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Click this Windows Media Audio icon for help with audio files February 27, 2014 audio of RDCO Governance and Services Committee meeting only about Regional Rescue Hazmat Truck - .wma (9.75 MB)

Click this Windows Media Audio icon for help with audio files February 27, 2014 audio of RDCO Governance and Services Committee meeting only about Regional Rescue and Fringe Area Planning - .wma (478 KB)

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Click this Windows Media Audio icon for help with audio files February 27, 2014 audio of RDCO Governance and Services Committee meeting only about Sewer, Biosolids, Lifts - .wma (4.71 MB)

Click this Windows Media Audio icon for help with audio files February 27, 2014 audio of RDCO Governance and Services Committee meeting only about Elections - .wma (695 KB)

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Click this Windows Media Audio icon for help with audio files February 27, 2014 audio of RDCO Governance and Services Committee meeting only about Transportation Demand Management and STPCO - .wma (894 KB)

.pdf icon February 27, 2014 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

Director Basran arrived at 8:33

4. Finance & Administrative Services

4.1 Introduction of the 2014-2018 Financial Plan

M. Rilkoff provided an introduction to the 2014 budget:
• Today's discussion is to show the impact of all initiatives previously identified.
• It is a working document for the Board to provide direction for the next meeting.
• Any changes identified will be brought back to the March 13th G & S meeting.
• The public meeting and final adoption of budget bylaw will be on March 28th.
• Tax requisitions are collected by the municipalities and provincial Surveyor of Taxes for the electoral areas and remitted to the RDCO.
• All services are separate they cannot be combined or intermingled.
• Each service is paid by a different combination of taxpayers.
• Calculation of the tax rate and impacts on an average home, by area was highlighted. Noting an increase to the requisition may be caused by a shift in assessment by area.
• In late 2013, the Board approved adding $.035 per $1,000 for regional parks acquisition. In addition, regional parks are asking for an additional $.0193 for parks operating and development.
• Organization wide an increase of 4.33 FTE staff have been added to the budget.
• Tax requisition comparisons for 2014 (average of $478,000) to 2013 (average of $476,000) for each member area were highlighted.

- City of Kelowna - increase of $1,159,003 (regional parks increase: $1,311,863)
- Peachland - increase of $49,622 (regional parks increase: $55,969)
- Lake Country - increase of $142,686 (regional parks increase: $138,605)
- West Kelowna - increase of $242,817 (regional parks increase $318,747)
- Electoral Area West - decrease of [$5,637] (regional parks increase $45,779
- Electoral Area East - increase of $17,248 (regional parks increase of $40,238)
- WFN - Increase of $89,638 (regional parks increase $76,043, new service $8,479 and other service net increase $5.116)

2014 Average Residential Tax Change (based on 2014 house value) as follows:

                            2013 / 2014
City of Kelowna $141.96 / $160.66
West Kelowna 160.22 / 175.33
Peachland 167.94 / 185.18
Lake Country 162.06 / 183.70
CO West 585.81 / 554.69
CO East 535.43 / 514.06

• Projected 5 year budgets for each service for operating and capital, projected tax rates and reserve balances are provided in the budget document.
• Budget sheets provide the 2013 budget and actuals, 2014 preliminary budget and 5-year plan projected for each service.

Following Introduction the Board adjourned In Camera at 9:02 a.m.

BASRAN/STACK
THAT pursuant to Section 90 (c) of the Community Charter the Regional Board adjourn and convene to an 'In-Camera' session to discuss:
- labour relations or other employee relations

CARRIED Unanimously

GIVEN/FINDLATER
THAT Councillor Derickson be invited to the In Camera meeting.

CARRIED Unanimously

===========================

The Board reconvened from in camera at 9:15a.m.

4.2 Budget Review by Service

Regional Rescue
Jason Brolund, Regional Rescue Coordinator, was in attendance to address issue related to the regional rescue budget. Staff reviewed the proposed budget including:
• Budgeted as status quo which includes increases in payroll and admin, equipment and maintenance. It was noted there is full contribution to reserve for a hazmat truck in 2017 and upgrades to communication equipment.
• Two scenarios were presented: reserve contribution of $170,000 toward the hazmat truck and communication equipment; or reduction of the reserves from $170,000 to $50,000 in 2014 until the service review is completed.
• The question was raised if the reserves were not included could the truck still be purchased? Staff noted that the purchase may need to be deferred and recommended that it be included in the budget. The truck is ending its lifespan and will need to be replaced. The budget is realistic whether it's a truck and trailers.
• Hazmat is a core service, and cannot be contracted? In major fires, such as the recent commercial building fire, the hazmat team is deployed immediately. Our team gets there fast. Insurance company contracts hazmat teams for the cleanup.
• If the purchase was moved out one year will there be issues? Staff noted that the truck is at the end of its useful life. It is something that should be replaced. Efficiencies can be looked during the purchase process.

OPHUS/BAKER
THAT the reserve contribution for the hazmat truck and communication equipment be reduced as presented from $170,000 to $50,000 for 2014.

CARRIED Unanimously

==============================

Staff reviewed the February 24, 2014 memo with the Committee:

General Increase to all budgets:
• Collective Agreement increase to payroll 1.5%
• Utilities 3%
• Administrative Overhead: Full service 0.7%, partial service 0.47%, minimal service 0.23%, engineering -0.7%. Administrative Overhead covers: administration, finance, human resources, information systems and engineering.

During review of the services, specific comment was raised as follows:

Westside Waste Disposal & Recycling Centre
Is there an opportunity for cost recovery with MMBC? There will be a few items but
very small (styrofoam, disposal beverage containers will be collected.)

WWTP & Collector Systems
o Flow splitting information has caused shifts
o Asset renewal is budgeted at 30% level of asset to reserves. Staff recommended a 40% level.
o The stakeholder committee did not feel there was a strong rationale for increase in reserves. Currently there is only $11,763 in reserves for a $36m asset and $195,177 at the end of 2015.
o Finance expressed their concern that appropriate reserves are not being budgeted. The Chair of the stakeholder committee indicated with the year the master plan will be completed which will provide more information on which to base this decision.
o Biosolid land application site - it was noted that if a site is not developed there will be additional costs added to the budget for hauling biosolids. A long term solution is required.

Inspection Services
In 2014, the tax levy for other bylaw enforcement is $39,108 and staff is proposing continued requisition for building inspection. In 2014, that amount is $29,196 (a reduction of $64,250 from 2013).

Regional Parks
o As previously noted the Regional Board provided direction to staff for a tax increase of $.035 for land acquisition which would result in increases of over $16/household.
o Staff proposed an additional increase off $.0193 for operating, development and service review costs. In future years, staff pointed out that as facility reserves are built, the tax rate should come down as there should be less need for transfer to capital for development projects.

Concern was expressed regarding the increase and requested options to reduce the parks budget. Staff reviewed potential options for consideration:
- Option B considerations included a $279,194 reduction (park entrance signage, Friends of Fintry support, park management plan at Woodhaven Regional Park, Tourism Kelowna trail guide partnership, visitor services survey, iParks Navigator
Mobile Phone App, regional parks service review, reduction in parks anniversary events)
- Option C considerations included a $733,978 reduction (operational budget adjustment, Shannon lake fishing dock, Mission Creek spawning channel bear fencing, Okanagan Centre Harbour North breakwater, Mission Creek Cottonwoods bridge deck, Trails to Health reduction in funding)
-Option D considerations included a $779,915 reduction in operation and capital and a small reduction in land acquisition scope.

The Committee recessed at 11:10 a.m. and reconvened at 11:15 a.m.

Discussion:
~It was noted that there is no point in purchasing property if development costs are not budgeted and the land therefore. cannot be opened to the public. The principle is to put dollars into acquisition and development.
~The question was raised whether it is better to ask for a percentage decrease or a dollar value? A variety of options were presented to the Committee for consideration of approximately $279,000 to $780,000 but concern was noted that the Board has considered various acquisitions and those negotiations need to be protected.

STACK/BAKER
THAT the following projects be removed from the regional parks budget: Mission Creek Cottonwoods Bridge Deck ($154,500); satisfaction survey ($45,000); Mission Creek Bear Fencing ($15,000) and that further reductions be considered up to $250,000.

CARRIED (Ophus, Edgson opposed)

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.mp3 file icon - click here for help with audio February 27, 2014 audio of entire RDCO Governance and Services Committee meeting - .mp3 (34.6 MB)

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.pdf icon February 24, 2014 Regional District of Central Okanagan Regular Board Meeting Minutes

6.3 Metro Vancouver Letter re: Metro Vancouver Waste Flow Management and the Greater Vancouver Sewerage and Drainage District Recyclable Material Regulatory Bylaw No. 280 (All Directors - Unweighted Vote)

The question was raised if we need to spend any time on this issue? It was agreed to have staff review the letter and report to the Board.

FIELDING/STACK
THAT the February 12, 2014 letter from Metro Vancouver regarding Metro Vancouver Waste Flow Management and the Greater Vancouver Sewerage and Drainage Recyclable Material Regulatory Bylaw No. 280 be received and referred to staff for a report to the Board.

CARRIED Unanimously

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.mp3 file icon - click here for help with audio February 24, 2014 audio of entire RDCO Board meeting - .mp3 (38.3 MB)

Click this Windows Media Audio icon for help with audio files February 24, 2014 audio of RDCO Board meeting only about Item 6.3 Metro Vancouver Request For Bylaw Support - .wma (.99 MB)

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.pdf icon January 16, 2014 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 5.3 Service Establishment Bylaw Review Schedule

*Note* This is only snippets, please click links above for entire content

Purpose:
To provide a schedule for a formal review of all service establishment bylaws on a regular 5 year cycle.

Executive Summary:
The Board has approved a resolution that directs staff to bring forward all service establishment bylaws for regular review on a 5 year cycle. A spreadsheet summarizing all of the regional and sub-regional services provided in the Regional District of Central Okanagan is attached to this report as Schedules "A" and "B" respectively. These spreadsheets indicate what the service is, what bylaws or regulations apply, and when the service was last reviewed. Schedule "e" attached to this report recommends the years in which these services would be reviewed by the Board based on a 5 year cycle. The recommended schedule takes into account all of the service reviews that have been recently conducted as well as trying to group services for review in a logical sequence to evenly distribute the workload as much as possible.

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.mp3 file icon - click here for help with audio January 16, 2014 audio of entire RDCO Board meeting - .mp3 (10 MB)

Click this Windows Media Audio icon for help with audio files January 16, 2014 audio of RDCO Board meeting only about Item 5.3 Service Establishment Bylaw Review Schedule - .wma (2.99 MB)

.pdf icon January 16, 2014 Regional District of Central Okanagan Regular Board Meeting Minutes

5.3 Service Establishment Bylaw Review Schedule (All Directors - Unweighted Vote)

Staff report dated January 9,2014 provided a schedule for formal review of all regional service establishment bylaws on a five year cycle. An outline of the services and review targets was presented for consideration.
Of note:
- Why is the STPCO (Sustainable Transportation Partnership in Central Okanagan) not in the schedule? This service is provided by the City of Kelowna it is not an RDCO service (Transportation Demand Management is for the electoral areas only). Air Quality review has been included in 2016 as that is when the STPCO agreement expires.
- Okanagan Library is not a regional service, it has its own Board and issues should be raised at their Board.

BAKER/FIELDING
THAT the Regional Board approve the recommended schedule of service reviews outlined in the January 9, 2014 Service Establishment Bylaw Review Schedule report.

CARRIED Unanimously

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.mp3 file icon - click here for help with audio January 16, 2014 audio of entire RDCO Board meeting - .mp3 (10 MB)

Click this Windows Media Audio icon for help with audio files January 16, 2014 audio of RDCO Board meeting only about Item 5.3 Service Establishment Bylaw Review Schedule - .wma (2.99 MB)

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.pdf icon December 9, 2013 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Septic Tank Disposal Fee Increasing
The Regional Board has approved a two per cent increase in the septage disposal fee for 2014 to a rate of $39.41 per cubic metre. Over the past five years, the rate to dispose of septic waste at the Regional Septage Facility at the District of Lake Country Wastewater Treatment Plant has risen two per cent each year. Disposal fees at the facility will be reviewed after the current plant expansion and upgrade is complete and a new agreement is in place between the Regional District and District of Lake Country.

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.mp3 file icon - click here for help with audio December 9, 2013 audio of entire RDCO Board meeting - .mp3 ( MB)

Click this Windows Media Audio icon for help with audio files December 9, 2013 audio of RDCO Board meeting only about Item 8.4 Septage Disposal Tipping Fee - .wma ( KB)

Click this Windows Media Audio icon for help with audio files December 9, 2013 audio of RDCO Board meeting only about Item 8.5 Septic Tank Effluent And Regulation Amendment Bylaw No 1342 - .wma ( KB)

.pdf icon December 9, 2013 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 8.4 Septage Disposal Tipping Fee

.pdf icon Item 8.5 Septic Tank Effluent And Regulation Amendment Bylaw No 1342

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.mp3 file icon - click here for help with audio December 9, 2013 audio of entire RDCO Board meeting - .mp3 ( MB)

Click this Windows Media Audio icon for help with audio files December 9, 2013 audio of RDCO Board meeting only about Item 8.4 Septage Disposal Tipping Fee - .wma ( KB)

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.pdf icon December 9, 2013 Regional District of Central Okanagan Regular Board Meeting Minutes

RDCO Board Minutes are not usually posted to RDCO's website until they have been adopted at the following board meeting which would be January 16, 2014.  If the minutes are not post here yet, you can check RDCO's website.

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.mp3 file icon - click here for help with audio December 9, 2013 audio of entire RDCO Board meeting - .mp3 ( MB)

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Treatment plant saves thousands
Castanet.net - by Wayne Moore - Kelowna - Story: 102567 - Nov 13, 2013

The Regional District of Central Okanagan will save about $12,000 a year through improvements made earlier this year at the Westside Regional Wastewater Treatment Plant.

According to officials with the RDCO there has been a dramatic reduction in the amount of potable drinking water needed for everyday use around the Gellatly Road plant since completion of a water reclamation project in the summer.

The RDCO completed major upgrades to a small water reclamation system with a $25,000 grant from the Okanagan Basin Water Board and $10,000 of district funds.

"We've always used a small amount of treated plant effluent water around the facility, but were using a vast amount of treated, potable drinking water," says RDCO communications officer, Bruce Smith.

"With the grant, we were able to substantially upgrade our system by retrofitting two existing pumps, purchasing and installing new filters that use minimal electricity and water for backwashing and converting plumbing from the treated drinking water system to use the newly filtered treated plant water in appropriate areas of the plant."

As a result, Smith says the plant has been able to decrease the use of regular quality drinking water.

Last summer the Regional Wastewater Treatment Plant used 3,212 cubic metres of potable drinking water, a drop of 67 per cent over the same period in 2012.

Over the course of a year, Smith says the plant's total water consumption is expected to drop by at least 25,000 cubic metres, equating to a savings of about $12,000 a year.

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.pdf icon November 14, 2013 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon This was a Director Item about Fielding and Findlater discussing biosolids so there was nothing in the Agenda about it

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.mp3 file icon - click here for help with audio November 14, 2013 audio of entire RDCO Board meeting - .mp3 (8.29 MB)

Click this Windows Media Audio icon for help with audio files November 14, 2013 audio of RDCO Board meeting only about Director Item Fielding and Findlater about biosolids - .wma (921 KB)

.pdf icon November 14, 2013 Regional District of Central Okanagan Regular Board Meeting Minutes

11. DIRECTOR ITEMS

b) Disposal of Biosolids

Director Fielding noted that staff have presented to the District of Peachland Council, and Peachland is supporting in principle disposal of biosolids in the Brenda Mines site, subject to IHA confirming they have no concerns, that a public consultation meeting be held, and subject to a one-year pilot project. Staff will continue to look for a long term solution for disposing of the biosolids.

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.mp3 file icon - click here for help with audio November 14, 2013 audio of entire RDCO Board meeting - .mp3 (8.29 MB)

Click this Windows Media Audio icon for help with audio files November 14, 2013 audio of RDCO Board meeting only about Director Item Fielding and Findlater about biosolids - .wma (921 KB)

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.pdf icon September 12, 2013 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

6. Finance & Administrative Services

6.1 Quarterly Program Measures Report - Year-to-date June 30, 2013

The quarterly measures report, year-to-date June 30, 2013, Executive Summary was presented for information. Staff highlighted areas of note including:
• At the end of June budgets are on track. Budget revision will come forward in regards to capital costs.
• Restructuring of staff has occurred - existing and new staff.
• Trepanier Fire - paid on call reimbursement has been received from Ministry of Forests. Surplus has been reflected in revenues. The past practice is to top up paid on call wages to $30 for incident and budget remainder into reserves. Reimbursement is reflective of what other fire departments are paid for response. The question was raised whether it sets a precedent to reimburse paid-on-call at this rate? The question was raised whether the Board need to approve a policy change or is this administrative in nature? Staff noted this is within the existing budget. Need to be consistent across other communities, staff to confirm that it is consistent in the region.

OPHUS/ZIMMERMANN
THAT staff provide a report to the Board on the policy for reimbursement of paid on call emergency response for fires such as the Trepanier Fire, confirming the practice for reimbursement is consistent in the region.

CARRIED

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.mp3 file icon - click here for help with audio September 12, 2013 audio of entire RDCO Governance and Services Committee meeting - .mp3 (28.2 MB)

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.pdf icon August 26, 2013 Highlights of the Regional District of Central Okanagan Regular Board Meeting

There was nothing mentioned in the Highlights about Director Item - Director Findlater receiving complaints about a foul smell in Gellately area and being disturbed overnight by email on his iPhone because this was a director item.

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.mp3 file icon - click here for help with audio August 26, 2013 audio of entire RDCO Board meeting - .mp3 (11.9 MB)

Click this Windows Media Audio icon for help with audio files August 26, 2013 audio of RDCO Board meeting only about Director Item - Director Findlater receiving complaints about a foul smell in Gellately area - .wma (1.79 MB)

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.pdf icon August 26, 2013 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Nothing was mentioned in the Agenda about Director Item - Director Findlater receiving complaints about a foul smell in Gellately area and being disturbed overnight by email on his iPhone because this was a director item.

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.mp3 file icon - click here for help with audio August 26, 2013 audio of entire RDCO Board meeting - .mp3 (11.9 MB)

Click this Windows Media Audio icon for help with audio files August 26, 2013 audio of RDCO Board meeting only about Director Item - Director Findlater receiving complaints about a foul smell in Gellately area - .wma (1.79 MB)

Click this Windows Media Audio icon for help with audio files August 26, 2013 audio of RDCO Board meeting only about Director Item - Director Hanson telling Director Findlater to not bring his iPhone into his bedroom to be disturbed - .wma (399 KB)

.pdf icon August 26, 2013 Regional District of Central Okanagan Regular Board Meeting Minutes

11. DIRECTOR ITEMS

a) Director Findlater noted that odour from the WWTP is occurring occasionally.

Staff is reviewing the situation and will report to the technical committee.

There may be a budget item to come out of any solution required. It is a very challenging issue to address but staff are working vigorously on it.

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.mp3 file icon - click here for help with audio August 26, 2013 audio of entire RDCO Board meeting - .mp3 (11.9 MB)

Click this Windows Media Audio icon for help with audio files August 26, 2013 audio of RDCO Board meeting only about Director Item - Director Findlater receiving complaints about a foul smell in Gellately area - .wma (1.79 MB)

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.pdf icon July 18, 2013 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Nothing was mentioned in the highlights about Lake Country Security Issuing Bylaw

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.mp3 file icon - click here for help with audio July 18, 2013 audio of entire RDCO Board meeting - .mp3 (6.24 MB)

Click this Windows Media Audio icon for help with audio files July 18, 2013 audio of RDCO Board meeting only about Item 7.1 Security Issuing Bylaw (Lake Country) - .wma (112 KB)

.pdf icon July 18, 2013 Regional District of Central Okanagan Regular Board Meeting Minutes

7. FINANCE AND ADMINISTRATIVE SERVICES

7.1 Regional District of Central Okanagan Security Issuing Bylaw No. 1329, 1st, 2nd and 3rd reading and Adoption (All Directors - Unweighted Vote)

BAKER/EDGSON
THAT Regional District of Central Okanagan Security Issuing Bylaw No. 1329, 2013 be given first, second and third reading and adopted this 18th day of July 2013.

CARRIED

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.mp3 file icon - click here for help with audio July 18, 2013 audio of entire RDCO Board meeting - .mp3 (6.24 MB)

Click this Windows Media Audio icon for help with audio files July 18, 2013 audio of RDCO Board meeting only about Item 7.1 Security Issuing Bylaw (Lake Country) - .wma (112 KB)

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.pdf icon April 11, 2013 Regional District of Central Okanagan Regular Board Meeting Minutes

5. CORRESPONDENCE

5.1 Sylvis re: Information Referral for KIP Community Forest Biosolids Fertilization - Westbank First Nation

Sylvis letter of March 27, 2013 outlined Westbank First Nation's intention of implementing forest fertilization within two distinct areas of the KIP Community Forest tenure in 2013. This process is being managed by Heartland Economics for WFN and Sylvis will be performing the work.

It was noted that the Regional District contracts Sylvis to perform similar work for the RDCO. Staff noted that the fertilization plan will be expanded upon from originally being completed on Crown land (gravel pits) along the Highway 97C connector, now expanded to forest lands in Westbank First Nation lands. The approval process for the work is provincial multi-ministerial, including the Ministry of Environment.

The question was raised as this process is much closer to development and water systems are there any concerns to be raised? It is not close to 'public' sites but is within Crown land. Sylvis will be presenting to the OBWB Water Stewardship Committee on the project & application processes involved. Staff continue to work on odour reduction on site at the Wastewater Treatment Plant and the material being transported to its final destination.

FINDLATER/EDGSON
THAT the March 27,2013 letter from Sylvis regarding the Community Forest Biosolids Fertilization program for Westbank First Nation be received for information;
AND FURTHER THAT staff arrange for a presentation on the biosolids proposal by Sylvis to any partner Council that requests it.

CARRIED

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.mp3 file icon - click here for help with audio April 11, 2013 audio of entire RDCO Board meeting .mp3 (14.2 MB)

Windows Media File Icon April 11, 2013 audio of RDCO Board meeting only about Item 5.1 Community Forest Biosolids Fertilization Information Referral  - .wma (9.47 MB)

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.pdf icon December 10, 2012 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 9.1 Ticket Utilization Amendment Bylaw (Sewer, Water, Planning and Design to Public Works Manager)

*Note* This is only a snippet, click link above for entire content.

AND WHEREAS it is deemed necessary to amend the Ticket Information Utilization
Bylaw No. 435;
NOW THEREFORE the Regional District of Central Okanagan in open meeting
assembled enacts as follows:
• Schedule 1, 2009 (iv) of Bylaw No. 435, shall be deleted in its entirety and replaced with Schedule 1, 2012 attached hereto and forming part of this bylaw (amendments below)

a. Amend #13: Regional District of Central Okanagan Westside Sewer Systems Bylaw No. 1315, 2012
Enforcement: Bylaw Enforcement Officer, Public Works Manager

b. Amend #14: Regional District of Central Okanagan Water Systems Fees and Regulations Bylaw No. 1268, 2009
Enforcement: Bylaw Enforcement Officer, Water Systems Operator

c. Amend #16 Engineering Services Planning & Design Manager change to Public Works Manager

d. Add #22: Regional District of Central Okanagan Central Okanagan East Sewer Systems Bylaw No. 1316,2012
Enforcement: Bylaw Enforcement Officer, Public Works Manager

2. Schedule 14, 2006 of Bylaw No. 435 shall be deleted in its entirety and replaced with Schedule 14, 2012 attached hereto and forming part of this bylaw: Schedule 14 to apply to the new Regional District of Central Okanagan Westside
Sewer Systems Bylaw No. 1315, 2012

3. Add new Schedule - Schedule 29 for new Regional District of Central Okanagan Central Okanagan East Sewer Systems Bylaw No. 1316,2012. Schedule 29 attached hereto and forming part of this bylaw.

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.mp3 file icon - click here for help with audio December 10, 2012 audio of entire RDCO Board meeting - .mp3 (9.45 MB)

Click this Windows Media Audio icon for help with audio files December 10, 2012 audio of RDCO Board meeting only about Item 9.1 Ticket Utilization Amendment Bylaw - .wma (150 KB)

.pdf icon December 10, 2012 Regional District of Central Okanagan Regular Board Meeting Minutes

9. NEW BUSINESS

9.1 Regional District of Central Okanagan Ticket Utilization Amendment Bylaw No. 1320, 2012, 1st, 2nd and 3rd reading and Adoption (All Directors Unweighted Vote)

BAKER/EDGSON
THAT Regional District of Central Okanagan Ticket Utilization Amendment Bylaw No. 1320, 2012 be given first, second and third readings and adopted this 10th day of December 2012.

CARRIED

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.mp3 file icon - click here for help with audio December 10, 2012 audio of entire RDCO Board meeting - .mp3 (9.45 MB)

Click this Windows Media Audio icon for help with audio files December 10, 2012 audio of RDCO Board meeting only about Item 9.1 Ticket Utilization Amendment Bylaw - .wma (150 KB)

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.pdf icon November 26, 2012 Highlights of the Regional District of Central Okanagan Regular Board Meeting

New Sewer Systems Bylaws Adopted

The Regional Board has adopted two new bylaws establishing regulations, fees and charges affecting sewer systems in the Central Okanagan East Electoral Area and for local governments served by the Westside Regional Wastewater Treatment Plant. The bylaws reflect the changes made in Regional District service responsibilities since West Kelowna incorporation and for properties in Sunset Ranch development receiving sewer services from the City of Kelowna.

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.mp3 file icon - click here for help with audio November 26, 2012 audio of entire RDCO Board meeting - .mp3 (60.8 MB)

Click this Windows Media Audio icon for help with audio files November 26, 2012 audio of RDCO Board meeting only about Item 9.3 Sewer System Bylaws - .wma (891 KB)

.pdf icon November 26, 2012 Regional District of Central Okanagan Regular Board Meeting Minutes

9.3 Sewer System Bylaws - 1st, 2nd and 3,d Reading and Adoption

Staff report dated November 9, 2012 outlined the requirement for establishing separate sewer system bylaws for Central Okanagan West and Central Okanagan East to regulate fees and charges, operation and maintenance, trunk sewer connections and the the East sewer system.

a) Regional District of Central Okanagan Westside Sewer Systems Bylaw No. 1315, 2012, 1st, 2nd and 3rd reading and Adoption (District of West Kelowna & Peachland - Unweighted Vote)

FINDLATER/FIELDING
THAT Regional District of Central Okanagan Westside Sewer Systems Bylaw No. 1315, 2012 be given first, second and third readings and adopted this 26th day of November 2012.

CARRIED

b) Regional District of Central Okanagan East Sewer Systems Bylaw No. 1316, 2012 1st, 2nd and 3rd reading and Adoption (All Directors Unweighted Vote)

FINDLATER/FIELDING
THAT Regional District of Central Okanagan East Sewer Systems Bylaw No. 1316, 2012 be given first, second and third readings and adopted this 26th day of November 2012.

CARRIED

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.mp3 file icon - click here for help with audio November 26, 2012 audio of entire RDCO Board meeting - .mp3 (60.8 MB)

Click this Windows Media Audio icon for help with audio files November 26, 2012 audio of RDCO Board meeting only about Item 9.3 Sewer System Bylaws - .wma (891 KB)

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.pdf icon November 8, 2012 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Short-term Borrowing Bylaw

The Regional Board has approved a short-term (under five years) borrowing bylaw to finance the Stage 3 upgrade expansion of the Westside Regional Wastewater Treatment Plant. Up to $3-million will be borrowed through the Municipal Finance Authority, with the principal portion of the debt to be repaid at least each year and interest payable monthly. The debt repayment is budgeted in the current RDCO Five Year Financial Plan.

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.mp3 file icon - click here for help with audio November 8, 2012 audio of entire RDCO Board meeting - .mp3 (32.4 MB)

Click this Windows Media Audio icon for help with audio files November 8, 2012 audio of RDCO Board meeting only about Item 7.1 2012 - 2016 Financial Plan Amendment Bylaw No. 1314, 2012 - .wma (3.34 MB)

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.pdf icon November 8, 2012 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 7.1 2012 - 2016 Financial Plan Amendment Bylaw No. 1314, 2012

.pdf icon Item 7.3 Short Term Borrowing Resolution For Westside Regional Wastewater Treatment Plant

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.mp3 file icon - click here for help with audio November 8, 2012 audio of entire RDCO Board meeting - .mp3 (32.4 MB)

Click this Windows Media Audio icon for help with audio files November 8, 2012 audio of RDCO Board meeting only about Item 7.1 2012 - 2016 Financial Plan Amendment Bylaw No. 1314, 2012 - .wma (3.34 MB)

Click this Windows Media Audio icon for help with audio files November 8, 2012 audio of RDCO Board meeting only about withdrawing 5.2 Building Inspection Services - Initiating a Tax Requisition from the agenda and adding sewer to agenda - .wma (622 KB)

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.pdf icon November 8, 2012 Regional District of Central Okanagan Regular Board Meeting Minutes

7. FINANCE & ADMINISTRATIVE SERVICES

7.1 2012-2016 Financial Plan Amendment Bylaw No. 1314,2012, 1st, 2nd and 3rd readings and Adoption (All Directors - Weighted Vote)

Staff provided an overview to the Board on the budget amendments required for the 2012 Financial Plan, including:
- Trepanier Bench transfer from Community Works Fund Gas Tax Reserve
- Wastewater Treatment Plant - amendment covers HST which is not recoverable, and administrative costs, capital costs which was missed in the initial budget. Biosolids work moved forward. DCC costs less than anticipated.
-Killiney Community Hall - RDCO does not own the hall so cannot include capital costs - transfer to the contractor for capital (housekeeping)
- Regional Parks/Westside Parks - total projects not changed, funds moved to other projects - Board approval has previously been given to the projects

CONDON/BASRAN
THAT Regional District of Central Okanagan 2012-2016 Financial Plan Amendment Bylaw No. 1314,2012 be given first, second and third readings and adopted this 8th day of November 2012.

CARRIED

==============

7.3 Short Term Borrowing - Westside Regional Wastewater Treatment Plant (All Directors - Weighted Vote)

Staff report dated October 30, 2012 outlined the need for short term borrowing for a maximum of five years for the Treatment Plant Stage 3 upgrade. The requirement for short term capital financing was identified in previous financial plans.

FINDLATER/CONDON
THAT an amount not to exceed $3,000,000.00 (three million dollars) be borrowed from the Municipal Finance Authority (MFA) for a maximum of 5 (five) years under Section 819 of the Local Government Act for the Westside Regional Wastewater
Treatment Plant Upgrade Stage 3 capital project. Repayment of the principal portion of debt will be made annually at a minimum, in accordance with the current 5 year financial plan. Interest will be paid monthly as required by MFA.

CARRIED

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.mp3 file icon - click here for help with audio November 8, 2012 audio of entire RDCO Board meeting - .mp3 (32.4 MB)

Click this Windows Media Audio icon for help with audio files November 8, 2012 audio of RDCO Board meeting only about Item 7.1 2012 - 2016 Financial Plan Amendment Bylaw No. 1314, 2012 - .wma (3.34 MB)

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.pdf icon October 22, 2012 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Regionally Significant Projects Approved

The Regional Board has received a letter from the Union of BC Municipalities outlining approval of Federal Gas Tax funding for several Regionally Significant Projects totalling more than $3.5-million. Among the projects approved for Gas Tax funding:

• Regional Active Transportation Project - $2,247,315
• Septic Treatment Upgrades Project - $780,000
• Upgrade and provide backup Centrifuge at Regional Septage Treatment facility - $317,900

• Regional Household Travel Survey - $150,000
• Review and update Regional Air Quality Management Plan - $38,000

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.mp3 file icon - click here for help with audio October 22, 2012 audio of entire RDCO Board meeting - .mp3 (265 MB)

Click this Windows Media Audio icon for help with audio files October 22, 2012 audio of RDCO Board meeting only about Item 7.3 UBCM Regionally Significant Fund Application Approvals - .wma (601 KB)

.pdf icon October 22, 2012 Regional District of Central Okanagan Regular Board Meeting Agenda Kelowna City Hall Council Chamber 1435 Water Street

.pdf icon Item 7.3 UBCM Regionally Significant Fund Application Approvals

*Note: This is only a snippet

At its October 4, 2012 meeting, the Gas Tax Agreement's Management Committee made funding decisions for the Regionally Significant Project Fund applications. I am pleased to advise that your applications for the following projects have been
approved for RSP funding of the lesser amount indicated or 100% of the actual eligible costs of each approved project:

Regional Active Transportation Project, $2,247,315.00
Regional Housing Strategy Project, $150,000.00
Air Quality Management Project, $38,000.00
Septic Treatment Upgrades Project, $780,000.00
Centrifuge Project, $317,969.00

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.mp3 file icon - click here for help with audio October 22, 2012 audio of entire RDCO Board meeting - .mp3 (265 MB)

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.pdf icon October 22, 2012 Regional District of Central Okanagan Regular Board Meeting Minutes

7.3 Union of BC Municipalities (UBCM) - Approval of Regionally Significant Project Fund Applications (for information only)

FINDLATER/FIELDING
THAT the October 12, 2012 letter from the Union of BC Municipalities confirming approval of the Regional Significant Project Funding for the following projects be received:

• Regional Active Transportation Project $2,247,315
• Regional Housing Strategy Project (Household Travel Survey) - $150,000
• Air Quality Management Project - $38,000
• Septic Treatment Upgrades Project - $780,000
• Centrifuge Project - $317,969

CARRIED

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.mp3 file icon - click here for help with audio October 22, 2012 audio of entire RDCO Board meeting - .mp3 (265 MB)

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.pdf icon August 20, 2012 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Regionally Significant Gas Tax Fund Projects

The Regional Board has approved submitting three Regionally Significant projects to the Union of BC Municipalities (UBCM) for consideration and approval through the Central Okanagan share of Gas Tax Funding. Of the total $8.7-million in Regionally Significant Project funding for the Central Okanagan, almost $506,000 hasn’t yet been allocated. The Board proposes spending $317,969 to upgrade and provide a backup centrifuge at the Regional facility that treats septic tank waste; $150,000 for a Regional Household Travel Survey and Analysis and $38,000 to review and update the Regional Air Quality Management Plan.

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.mp3 file icon - click here for help with audio August 20, 2012 audio of entire RDCO Board meeting - .mp3 (198 MB)

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.pdf icon August 20, 2012 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 6.1 Regionally Signficant Gas Tax Fund Project Approval.pdf

*Note, below is only a snippet, please click link above for entire content

Agenda No: 6.1
Mtg Date: Aug. 20, 2012

TO: Regional Board
FROM: Chief Administrative Officer
DATE: August 16, 2012
SUBJECT: Regionally Significant Gas Tax Fund Projects

REGIONAL DISTRICT of CENTRAL OKANAGAN Regional Board Report

RECOMMENDATION

THAT the Board approve the following projects be forwarded to the Union of British Columbia Municipalities (UBCM) as eligible Regionally Significant Projects (RSP) utilizing the remaining $505,969 of funding available for the Central Okanagan Region:

• Central Okanagan Regional Household Travel Survey and Analysis - $150,000
• Central Okanagan Air Quality Management Plan: Review and Update - $38,000
• RDCO Centrifuge Upgrade - Septic Treatment Facility - $317,969;

AND THAT staff report to the Board as projects making up the Central Okanagan's $8,722,420
allocation are approved through the Gas Tax Management Committee administered by UBCM;
AND FURTHER THAT staff prepare a report to the Board with a recommendation for funding of
the shortfall of approximately $42,000 related to Centrifuge Upgrade.

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.mp3 file icon - click here for help with audio August 20, 2012 audio of entire RDCO Board meeting - .mp3 (198 MB)

Click this Windows Media Audio icon for help with audio files August 20, 2012 audio of RDCO Board meeting only about Item 6.1 Regionally Significant Gas Tax Fund Project Approval - .wma (24.5 MB)

.pdf icon August 20, 2012 Regional District of Central Okanagan Regular Board Meeting Minutes

.pdf icon August 20, 2012 Regional District of Central Okanagan Regular Board Meeting Minutes

6. UNFINISHED BUSINESS

6.1 Regionally Significant Gas Tax Fund Project Approval (All Directors Unweighted Vote)

Staff report dated August 16, 2012 outlined the Regionally Significant Gas Tax Funds (RSP) remaining from the approximate $8.7mil allocated for the Central Okanagan. These funds must be allocated by the Regional Board prior to September 31, 2012. Staff from the RDCO and partner municipalities met to review various projects and have agreed to the three recommendations.

These are regional priorities, not necessarily municipal priorities.

The centrifuge upgrade for the regional septic facility in Lake Country is estimated at $600,000. There is $240,000 in reserve funding leaving a shortfall of approximately $42,000. At a future meeting staff will provide options for consideration of this shortfall. The request for the septage upgrade is for a secondary process. It is imperative to have a backup as this is the only
plant that serves the entire Central Okanagan. There will always be properties throughout all areas of the Central Okanagan that will be served by septic, not sewer. If the plant goes down there is currently no backup. The upgrade is budgeted in the 5-Year Financial Plan.
Concern was expressed that the Board is not fully aware of the complete plan for the septage facility noting the Board had discussed that the service should be self-funding operationally but that it would not be possible on a capital basis. Further information needs to be shared on the long-term plans for the facility.

Staff reviewed the requirements for an updated travel survey which will provide data for different modes of transportation (ie: time, purpose, mode) and comparing the results over time. This will be the third analysis completed-the
first in 1996 and the second in 2007 (which was co-funded by the City of Kelowna and Vernon).

Although there is no longer a valley-wide Airshed coalition, the Central Okanagan's air quality management plan requires updating and fits within the criteria of the RSP funding guidelines.

It was noted that the current criteria for the RSP funding is under Tier 2 funding and that cannot be changed for this phase of the federal gas tax funding.

BAKER/EDGSON
THAT the Board approve the following projects be forwarded to the Union of British Columbia Municipalities (UBCM) as eligible Regionally Significant Projects (RSP) utilizing the remaining $505,969 of funding available for the Central Okanagan Region;

• Central Okanagan Regional Household Travel Survey and Analysis - $150,000
• Central Okanagan Air Quality Management Plan: Review and Update $38,000
• RDCO Centrifuge Upgrade - Septic Treatment Facility - $317,969.

AND THAT staff report to the Board as projects making up the Central Okanagan's $8,722,420 allocation are approved through the Gas Tax Management Committee administered by UBCM;
AND FURTHER THAT staff prepare a report to the Board with a recommendation for funding of the shortfall of approximately $42,000 related to the Centrifuge Upgrade.

CARRIED (opposed Findlater, Ophus, Hanson, Blanleil)

FINDLATER/OPHUS
THAT staff be requested to provide a detailed report to the Board on the regional septic service and facility upgrade to include the proposed capital and operating funding requirements.

CARRIED (opposed Basran)

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.mp3 file icon - click here for help with audio August 20, 2012 audio of entire RDCO Board meeting - .mp3 (198 MB)

Click this Windows Media Audio icon for help with audio files August 20, 2012 audio of RDCO Board meeting only about Item 6.1 Regionally Significant Gas Tax Fund Project Approval - .wma (24.5 MB)

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.pdf icon May 10, 2012 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Gas Tax Funding Applications

The Regional Board has approved submission of two applications for possible Federal Gas Tax funding for two large projects.

One application for the Gas Tax Innovation Fund is for up to $2-million in upgrades to the Killiney Beach Water System. The system, built in the 1980’s requires significant upgrades to ensure adequate storage capacity to meet demands while meeting water quality objectives.

The second application is to the Gas Tax General Strategic Priorities Fund for approximately $1-million to upgrade the existing effluent pipe into Okanagan Lake from the Westside Regional Wastewater Treatment Plant. The existing pipe which discharges treated and disinfected water into the lake was installed in 1988 and is nearing capacity and a second pipe would be installed to meet future needs.

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.mp3 file icon - click here for help with audio May 10, 2012 audio of entire RDCO Board meeting - .mp3 (88.1 MB)

Click this Windows Media Audio icon for help with audio files May 10, 2012 audio of RDCO Board meeting only about Item 8.1 Gas Tax Funding - General Strategic Priorities Fund - .wma (695 KB)

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.pdf icon May 10, 2012 Regional District of Central Okanagan Regular Board Meeting Minutes

8. ENVIRONMENTAL SERVICES

8.1 Gas Tax - General Strategic Priorities Fund - Approval of Application for Effluent Outfall Upgrade - Regional Wastewater Treatment Plant
(All Directors - Unweighted Vote)

Staff report dated May 3, 2012 outlined the opportunity for the Regional District to apply for gas tax funding under the General Strategic Priorities Fund for eligible costs of approximately $1 mil associated with the effluent outfall upgrade - Westside Regional Wastewater Treatment Plant.

EDGSON/OPHUS
THAT the Regional Board endorses an application for funding through the Gas Tax General Strategic Priorities Fund for eligible costs of approximately $1,000,000 associated with the Effluent Outfall Upgrade - Westside Regional Wastewater Treatment Plant.

CARRIED

=================

8.2 Gas Tax - Innovations Fund - Approval of Application for the Killiney Beach Water System Upgrade (All Directors - Unweighted Vote)

Staff report dated May 3, 2012 outlined the opportunity for the Regional District to apply for gas tax funding under the Innovations Fund for eligible costs of approximately $2mil associated with upgrades to the Killiney Beach Water System.

EDGSON/ZIMMERMANN
THAT the Regional Board endorses an application for funding through the Gas Tax Innovations Fund for eligible costs of approximately $2,000,000 associated with the upgrades to the Killiney Beach Water System.

CARRIED

================

9. DIRECTOR ITEMS

It was noted that various municipalities, as well as the Regional District received approval of various grant applications including the Joe Rich Community Sport Rink Upgrade, Westshore Community Park, and Regional Trails to Health Project.

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.mp3 file icon - click here for help with audio May 10, 2012 audio of entire RDCO Board meeting - .mp3 (88.1 MB)

Click this Windows Media Audio icon for help with audio files May 10, 2012 audio of RDCO Board meeting only about Item 8.1 Gas Tax Funding - General Strategic Priorities Fund - .wma (695 KB)

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.pdf icon April 12, 2012 Regional District of Central Okanagan Regular Board Meeting Minutes

8. ENVIRONMENTAL SERVICES

8.1. Sewer System Bylaws,1st, 2nd and 3rd reading and Adoption

a) Regional District of Central Okanagan Westside Sewer System Bylaw (Stakeholder Vote - District of West Kelowna and District of Peachland) (Unweighted Vote)

It was noted that Directors from the District of West Kelowna and District of Peachland requested further time to review the bylaw.

Staff noted that the original bylaw remains intact, the Board in 2011 agreed to separate the bylaw from one to two for housekeeping and ease of voting.

FINDLATER/FIELDING
THAT readings of Regional District of Central Okanagan Westside Sewer System Bylaw be POSTPONED until the District of West Kelowna and District of Peachland have had further opportunity to review the bylaw with Regional District staff.

CARRIED

b) Regional District of Central Okanagan East Sewer Systems Bylaw (All Directors - Unweighted Vote)

HANSON/BLANLEIL
THAT Regional District of Central Okanagan East Sewer Systems Bylaw be POSTPONED for further review with Regional District staff.

CARRIED

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.mp3 file icon - click here for help with audio April 12, 2012 audio of entire RDCO Board meeting - .mp3 (71.4 MB)

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.pdf icon March 8, 2012 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

Minutes of the Governance and Services Committee meetings are not usually published to RDCO's website until after they have been adopted at the following meeting April 12, 2012.  If the minutes are not posted here yet, you can check RDCO's website to see if they are published there yet.

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.mp3 file icon - click here for help with audio March 8, 2012 audio of entire RDCO Governance and Services Committee meeting - .mp3 (521 MB)

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.pdf icon February 17, 2012 Regional District of Central Okanagan Governance and Services Committee Meeting Agenda

.pdf icon Item 1 Budget Presentation.pdf

.pdf icon Item 1a Budget Piechart.pdf

.pdf icon Item 1b Budget Summaries.pdf

.pdf icon Item 1c Tax Requisitions and Rates.pdf

.pdf icon Item 2 Financial Plan Contents.pdf

.pdf icon Item 2a Environmental Services - Engineering.pdf

.pdf icon Item 2b Environmental Services - Waste Management.pdf

.pdf icon Item 3a Development Services - Planning.pdf

.pdf icon Item 3b Development Services - Protection Services.pdf

.pdf icon Item 3c Development Services - Inspection Services.pdf

.pdf icon Item 4 Parks Services.pdf

.pdf icon Item 5 Finance and Administration.pdf

.pdf icon Item 6 Corporate Services.pdf

.pdf icon Item 6a Corporate Services - Policing Liaison Services.pdf

.pdf icon Item 7 Economic Development Commission.pdf

.pdf icon Item 8 Regional Board.pdf

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.mp3 file icon - click here for help with audio February 17, 2012 audio of entire RDCO Governance and Services Committee meeting - .mp3 (501 MB)

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.pdf icon February 17, 2012 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

*Note* This is only a snippet, please click link above for entire content.

2.3 2012 Budget Review

Marilyn Rilkoff began a review of the 2012 budget. The question was raised regarding FTE's (full-time equivalents) and whether the cost is applied to the department they report to or the service. FTE costs are allocated to individual services. If you participate in a service you pay a portion of FTE.

- Effluent Service - should be self-sustaining. If rates are too high, problems will occur. Efficiencies realized--engineering works improved. Although looking good this year, rates will go up in future years. There is significant impact due to the
new admin overhead policy.

- WWTP and lift stations and collector systems - new budget will be brought forward. Flows and cost sharing are changing--reduction to DWK, increase to WFN as their flows have increased. Shift is about 10%. The WWTP Sewer Committee met and was in favor of the proposed budget.

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.pdf icon February 9, 2012 Regional District of Central Okanagan Governance and Services Committee Meeting Agenda

.pdf icon Item 10.1 Committee Structure.pdf

Agenda No: 10.1
Mtg Date: Feb 9, 2012

Governance and Services Report

TO: Governance and Services Committee
FROM: Harold Reay, CAO
DATE: January 31,2012
SUBJECT: Committee Structure

The Chair requested that staff review the Regional District's committee structure in order to determine the feasibility of reducing the number of committees to streamline processes and decision making, in order to reduce costs. After reviewing all committees, it is recommended that the Governance and Services Committee recommend to the Regional Board that the committees, for the year 2012, be amended as follows:

HR/ Committee - no longer required, it's terms of reference are now included in the HR/Audit Committee (Chair and Mayors)

Sustainability Committee - this committee is comprised of the Mayors and Chair and meets infrequently. This committee can be eliminated and should issues arise they could be referred to the HR/Audit Committee.

Treaty Advisory Committee - can be eliminated for now and reinstated should treaty negotiations commence.

Watercraft Committee - This committee is community members at large, the mayors, and one other Board member. This committee has met once in the last four years and can be eliminated.

Agricultural Advisory Commission - Comprised of 6 members from the public and one Ministry appointment. Planning staff have found their input to be of value when dealing with ALR applications and OCP development and amendments and wish to see this committee continue. Costs are minimal as one staff attends and meetings are infrequent.

Environmental Advisory Commission - Currently 16 members appointed from the public. Staff has found this committee to provide valuable advice, at minimal cost (staff time for agenda prep and minutes), however the number of members could
be reduced to 9. Our recommendation would be to reduce to 9 by not reappointing any member until we reach less than 9.

Central Okanagan West Advisory Planning Commission - The Director from this Electoral Area wishes to keep this committee as he relies upon it when reviewing applications.

Central Okanagan East Advisory Planning Commission - The Director from this Electoral Area does not wish to continue with this committee and should be eliminated.

Dog Advisory Commission - That this committee be held in abeyance at this time and no appointments be made. This committee will be reviewed by the consultant as part of the Dog Control service review, and recommendations will be forthcoming as to it's structure, if needed.

Westside Wastewater Treatment Plant Stakeholder Committee - this is comprised of one representative each of West Kelowna, Peachland, Westbank First Nation, and the Regional District. This committee meets only when needed and has been effective and it is recommended that the committee continue.

In addition to the above noted Regional District Committees the Regional District appoints a Director to external committees. Our recommendation relating to these appointments are:

Airport Advisory Committee - continue to appoint the Chair as a representative.

Highway 97 Coalition - Not sure if this committee is continuing so no appointment is necessary at this time.

Okanagan Airshed Coalition - no longer exists, staff will continue to liaison with the South Okanagan Similkameen RD on joint initiatives, the North Okanagan RD no longer participates in air quality programs.

Okanagan Marine Advisory Council - this committee no longer meets.

There will be some savings in reducing the number of committees and meetings. Directors are reimbursed $65 for half day meetings and $130 for full day meetings, plus staff time required for preparation and attendance. It is difficult to quantify the dollar amount, as it is dependent on the number of meetings held.

This is submitted for the Committee's consideration.

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.mp3 file icon - click here for help with audio February 9, 2012 audio of entire Governance and Services Committee meeting - .mp3 (577 MB)

Click this Windows Media Audio icon for help with audio files February 9, 2012 audio of RDCO Governance and Services Committee meeting only about Item 10.1 Committee Structure - .wma (2.77 MB)

.pdf icon February 9, 2012 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

Minutes of the Regional District of Central Okanagan Governance and Services Committee Meetings are not usually available until after being adopted at the following meeting.  If the minutes are not published here yet, you can check RDCO's website to see if they are published there yet.

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.mp3 file icon - click here for help with audio February 9, 2012 audio of entire Governance and Services Committee meeting - .mp3 (577 MB)

Click this Windows Media Audio icon for help with audio files February 9, 2012 audio of RDCO Governance and Services Committee meeting only about Item 10.1 Committee Structure - .wma (2.77 MB)

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.pdf icon October 13, 2011 Regional District of Central Okanagan Regular Board Meeting Minutes

Minutes are not usually posted to RDCO's website until after they are adopted at the following Board Meeting, which the next regular board meeting will be held on October 24th, 2011.  If the minutes are not posted here yet you can check to see if they are posted on RDCO's website.

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.mp3 file icon - click here for help with audio October 13, 2011 audio of entire RDCO Board meeting - .mp3 (144 MB)

Click this Windows Media Audio icon for help with audio files October 13, 2011 audio of RDCO Board meeting only about Item 5.2 UBCM _ Approval to Enter into Regionally Significant Project Funding Agreement about HVAC - .wma (475 KB)

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.pdf icon August 22, 2011 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 9.3 Development Variance Permit Application.pdf

*Note* this is only a snippet, click link above for entire contents

Agenda No: 9.3
Mtg. Date: Aug. 22, 2011

TO: Chair & Members of the Regional Board
FROM: Ron Fralick, Manager of Current Planning
DATE: August 15, 201'1
SUBJECT: Development Variance Permit (Application VP-11-07) (D. & T. Willison - owners)
LOCATION: Adjacent to Dunwaters Road and Westside Road (Central Okanagan West Electoral Area)
LEGAL: Parcel B (being a consolidation of Lots '12 and 31, See LB140290), DL 3842, ODYD, Plan 16594

RECOMMENDATION:
THAT the Regional Board approves Development Variance Permit application VP-11-07 to vary RDCO Subdivision and Development Servicing Bylaw No. 704, Schedule C.2, s.2 - Type & Extent of Servicing, by exempting the proposed 2 lot subdivision from the required servicing identified in Table C.2.2.; Reference Sections 6.03,6.06,6.11 and 6.12.

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RATIONALE:
>- The subject parcel was originally two legal lots registered under Plan 16594 in 1966;
>- If approved, the variance and resulting subdivision will facilitate dedication of a 'Lane' to rectify the long-standing access issue by providing unrestricted legal access for the affected residents fronting Westside Road;
>- The variance will also facilitate routing and placement of a water main within the new road right-of-way associated with the RDCO's new Upper Fintry/Valley of the Sun Community Water System;
>- Non-approval of the variance will result in having to relocate the water main onto the Westside Road right-of-way resulting in low water pressure and potential for stagnant water in a dead-ended water main;
>- A qualified practitioner was commissioned to assess suitably for on-site sewage disposal.
The assessment indicates that both lots are suitable for Type 'I (conventional) on-site sewage treatment. The recommendations will be incorporated into a Section 219 covenant registered on titles at time of subdivision.
>- The subject parcel is located above Westside Road, a considerable distance from Okanagan Lake therefore on-site sewage disposal concerns from a lake impact perspective are negligible;
>- This variance represents an extenuating circumstance considered to be in the public interest and is not to be construed as representing staff or Regional Board support in future for requests to be exempt from the Community Sewer System requirement of Subdivision and Development Servicing Bylaw No. 704.

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AGENCY REFERRALS:

Environmental Services Department staff has but one concern with this application, that being both proposed lots being less than 1 ha in size. They will support the variance on the condition that septic suitability is proven prior to subdivision. A Type 1 (conventional) on-site sewage disposal system has been proven feasible for both proposed lots in accord with a septic suitability report recently prepared by a Qualified Practitioner (DeansTech Consulting Ltd.). The recommendations of the August 3, 2011 report will be registered against the titles of the proposed parcels as S.219 restrictive covenants at time of subdivision.

The required servicing for which the applicant is requesting a variance (street lighting, sidewalks, curb and gutter, underground wiring, and sanitary sewer) do not exist in the area and they have no future plans to provide them.

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DEVELOPMENT SERVICES STAFF COMMENTS:

Planning staff note that the request for exemption from the requirement of connection to a community sewage system represents the first such request to the Regional Board subsequent to Bylaw No. 704 being amended to incorporate this requirement. The requirement was precipitated in conjunction with Provincial direction for local governments to no longer allow subdivision of parcels less than 1 ha (2.47 acres) in size unless connected to a community sewer system as it could potentially impact approval of sewer grants. For this reason, Planning staff has consistently conveyed to the public that we would not support this type of variance request for subdivision approval.

As noted earlier, Environmental Services staff has provided rationale for supporting this particular application. Specifically, approval of the variance will facilitate dedication of a lane to rectify the incorrectly registered access easement by providing unrestricted legal access for the affected residents fronting Westside Road. The variance will also facilitate routing and placement of a water main within the lane right-of-way associated with the RDCO's new Upper Fintry/Valley of the Sun Community Water System. If the variance is not approved, the water main would have to be relocated within the Westside Road right-of-way resulting in low water pressure and potential for stagnant water in a dead-ended water main. A qualified practitioner was commissioned to assess suitability for on-site sewage disposal. The assessment indicates that both lots are
suitable for Type 'I (conventional) on-site sewage treatment. The recommendations will be incorporated into a Section 219 covenant registered on titles at time of subdivision.

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It was ultimately discovered that the easement was incorrectly registered at time of the original subdivision in 1966. Incorrect registration of the easement essentially resulted in landlocked parcels for those lots fronting Westside Road (Lot 6 south to Lot 21) due to the physical access issue onto Westside Road as noted above. This matter also created difficulties for RDCO staff in not being able to provide house numbering to those landowners wishing to construct residences on the inaccessible vacant lots.

don't forget to click link above for the entire contents

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.mp3 file icon - click here for help with audio August 22, 2011 audio of entire RDCO Board meeting - .mp3 (307 MB)

Click this Windows Media Audio icon for help with audio files August 22, 2011 audio of RDCO Board meeting only about Upper Fintry DVP for a laneway to service properties with access and to install watermain for community water system and about $400,000 Towns for Tomorrow Grant to keep water system on budget - .wma (4.15 MB)

.pdf icon August 22, 2011 Regional District of Central Okanagan Regular Board Meeting Minutes

Development Variance Permits: (Unweighted Vote)

9.3 Development Variance Permit Application for David & Terry Willison (owner) located at 7225 Dunwaters Road & 7160 Westside Road. (VP-1107) Central Okanagan West Electoral Area (Electoral Areas, West Kelowna Fringe Area, Kelowna Fringe Area)

Staff report dated August 15th outlined the application to consider a request to allow exemption of a proposed two lot subdivision from servicing requirements of Bylaw No. 704. Staff reviewed the rationale, including:
• The subject parcel was originally two legal lots registered under Plan 16594 in 1966;
• If approved, the variance and resulting subdivision will facilitate dedication of a 'Lane' to rectify the long-standing access issue by providing unrestricted legal access for the affected residents fronting Westside Road;
• The variance will also facilitate routing and placement of a water main within the new road right-of-way associated with the RDCO's new Upper Fintry/Valley of the Sun Community Water System;
• Non-approval of the variance will result in having to relocate the water main onto the Westside Road right-of-way resulting in low water pressure and potential for stagnant water in a dead-ended water main;
• A qualified practitioner was commissioned to assess suitability for on-site sewage disposal. The assessment indicates that both lots are suitable for Type 1 (conventional) on-site sewage treatment. The recommendations will be incorporated into a Section 219 covenant registered on titles at time of subdivision;
• The subject parcel is located above Westside Road, a considerable distance from Okanagan Lake therefore on-site sewage disposal concerns from a lake impact perspective are negligible;
• This variance represents an extenuating circumstance considered to be in the public interest and is not to be construed as representing staff or Regional Board support in future for requests to be exempt from the Community Sewer System requirement of Subdivision and Development Servicing Bylaw No. 704.

Further to the posting of Notice of Application sign and neighbouring property owner notification process, a form letter (signed by 6 neighbouring property owners) and four additional letters/emails have been received supporting the application. In
summary, all of the letters/emails indicate that approval of the application will benefit all the affected properties fronting Westside Road by facilitating proper installation of the community water distribution system and rectifying the long-standing access issue.

Chair Hobson asked if there was anyone in the gallery who deemed their property affected by the variance. There were none.
The question was raised regarding Lots 6-21 being in the same circumstance for access--do you expect a variance for each property? Staff noted the lane has been secured for all properties except for the three most northern properties. An easement has been secured giving unrestricted access for all properties.

EDGSON/FINDLATER
THAT the Regional Board approves Development Variance Permit application VP-1107 to vary RDCO Subdivision and Development Servicing Bylaw No. 704, Schedule C.2, s.2 - Type & Extent of Servicing, by exempting the proposed 2 lot subdivision from the required servicing identified in Table C.2.2.; Reference Sections 6.03, 6.06, 6.11 and 6.12.

CARRIED

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.mp3 file icon - click here for help with audio August 22, 2011 audio of entire RDCO Board meeting - .mp3 (307 MB)

Click this Windows Media Audio icon for help with audio files August 22, 2011 audio of RDCO Board meeting only about Upper Fintry DVP for a laneway to service properties with access and to install watermain for community water system and about $400,000 Towns for Tomorrow Grant to keep water system on budget - .wma (4.15 MB)

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.pdf icon August 11, 2011 Regional District of Central Okanagan Governance and Services Committee Meeting Agenda

.pdf icon Item 11.1 Quarterly Program Measures Report.pdf

Environmental Services:

Department Initiatives (Page 1) and 004 -- Engineering Services (page 7): Engineering Subdivision Services Bylaw No. 704 amendments have been adopted implementing changes to sections on servicing requirements and the design and construction of water systems to ensure a consistent approach to subdivision applications across the Electoral Areas.

Amendments have been adopted to the Westbank Sewage Specified Area Development Cost Charge (DCC) bylaw. The changes in the DCC structure will assist in funding future capital and capacity improvements at the WWTP facility. A new user fee structure has been implemented for the WWTP stakeholders to reflect community contributions for operation, maintenance and capital reserves. Investigations are ongoing for the Westside Wastewater Trunk Master Plan. WFN has confirmed routing option; District of West Kelowna has not confirmed a preferred option, further analysis may be required.

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.mp3 file icon - click here for help with audio August 11, 2011 audio of entire Governance and Services Committee meeting - .mp3 (195 MB)

Click this Windows Media Audio icon for help with audio files August 11, 2011 audio of RDCO Governance and Services Committee meeting only about the Item 11.1 Quarterly Program Measures Report - .wma (6.14 MB)

.pdf icon August 11, 2011 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

11. Finance

11.1 Quarterly Program Measures Report, Year-to-date - June 30, 2011

The Quarterly Program Measures Report, year-to-date June 30, 2011, Executive Summary was presented for information and review. Staff highlighted any areas of financial concern to date within the Executive Summary.

The Committee was reminded it is staff's responsibility to identify any change from their original plans including goals, revenues, expenses and that it's the Board's responsibility to ensure the documents are reviewed and any concerns raised.

SHEPHERD/FINDLATER
THAT the Quarterly Measures Report, Year-to-date June 30,2011 be received.

CARRIED

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.mp3 file icon - click here for help with audio August 11, 2011 audio of entire Governance and Services Committee meeting - .mp3 (195 MB)

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.pdf icon August 11, 2011 Regional District of Central Okanagan Governance and Services Committee Minutes

9. Environmental Services

9.1 Upgrade of the Regional Septage Facility in Lake Country

Staff report dated August 2, 2011 outlined the rationale for the upgrade of the regional septage facility in Lake Country. This project is one of the considerations for funding for the current regionally significant gas tax funding available to the Regional District.

Staff reviewed the service and service needs. The upgrade is part of an upgrade of the Lake Country Wastewater Treatment Plant. Operational costs are funded by rate increases. If rates increase too high a shortfall at the end of the year will occur and a deficit may occur should haulers go elsewhere.

Staff reviewed the reasons why there has been a deficit in the service in the past-fixed costs were there, rates were too high so haulers went elsewhere. Funding is either from users or taxpayers--the current cost to taxpayers is $0.25 cents per
home assessed at $500,000. Septage volumes are consistent year-to-year even with increased sewering in the member municipalities. There will always be septic systems throughout the region therefore a septage facility will always be required.

Director Craig arrived at 9:10 a.m.

The Committee was reminded that environmental projects are one of the priorities for gas tax funds.

The question was raised whether there would be a method to recover the total costs of operation of the facility to ensure no deficit at year-end ie: a parcel tax to residents on septic, septic enhancement fee, operational user fee? How much
subsidy is being provided by sewer users for individuals using septic? It was noted that the municipalities would need to confirm the number of residents on septic versus sewer.

The Committee was reminded that residents on sewer have received subsidies over the years through OBWB grants as well as provincial grants and that septic parcels have paid for upgrades to the wastewater treatment plants for the past forty years when many of them will never use the facility.

The question was raised whether it would be desirable to consider a bylaw that looks at future septic tank requirements for regular cleanouts. Should this be part of the modeling for the facility considering environmental protection, education,
goal of a self-sustaining model? Municipalities would need to provide the number of residents currently on septic, the number anticipated to move to sewer in the future and what their policies/bylaws are with respect to sewer hookup.

It was noted that 'Health' has delegated the responsibility for septic inspections so records may not be available.

The question was raised how much funding is required from the regionally significant funds for the septage facility upgrade? Staff believed it is approximately $780.000.

FIELDING/BAKER
THAT the Governance & Services Committee recommends that the Regional Board endorse the septage receiving facility upgrade as a regionally significant project.

CARRIED

SHEPHERD/EDGSON
THAT staff be directed to provide a review of the septic system financing for further discussion and that staff look at how the Regional District might improve environmental quality through compliance of the service.

CARRIED

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.mp3 file icon - click here for help with audio August 11, 2011 audio of entire RDCO Governance & Services Committee meeting - .mp3 (195 MB)

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.pdf icon August 11, 2011 Regional District of Central Okanagan Regular Board Meeting Highlights

Septic Treatment Facility Upgrade

The Regional Board has authorized the use of Regionally Significant Project funds for upgrades to the regional septic treatment facility located in the District of Lake Country. The plant receives and treats materials pumped from septic tanks across the Central Okanagan. The plant upgrade will provide redundancies that are not currently available and will address other operation and occupational health issues.

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.mp3 file icon - click here for help with audio August 11, 2011 audio of entire RDCO Board meeting - .mp3 (30.7 MB)

Click this Windows Media Audio icon for help with audio files August 11, 2011 audio of RDCO Board meeting only about Regional Septage Facility in Lake Country that serves everyone in the RDCO - .wma (337 KB)

.pdf icon August 11, 2011 Regional District of Central Okanagan Regular Board Meeting Minutes

6. COMMITTEE RECOMMENDATIONS

6.1 Rise and Report - Governance & Services Committee meeting of August 11,2011

c) Upgrade of the Regional Septage Facility in Lake Country

SHEPHERD/CRAIG
THAT the Regional Board endorse the regional septage facility upgrade as a regionally significant project.

CARRIED

SHEPHERD/OPHUS
THAT staff be directed to provide a review of the septic system financing for further discussion and that staff look at how the Regional District might improve environmental quality through compliance of the service.

CARRIED

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.mp3 file icon - click here for help with audio August 11, 2011 audio of entire RDCO Board meeting - .mp3 (30.7 MB)

Click this Windows Media Audio icon for help with audio files August 11, 2011 audio of RDCO Board meeting only about Regional Septage Facility in Lake Country that serves everyone in the RDCO - .wma (337 KB)

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Rural residents seek city sewer hookup
Vernon Morning Star - By Richard Rolke - June 19, 2011

Rural areas want to be able to hook on to Vernon’s sewer system without joining the city.

The Regional District of North Okanagan is requesting that the City of Vernon consider changing its policies to allow non-residents to connect to the sewer treatment plant without having to be annexed.

“We have people who want sewer but they don’t want to join the city,” said Mike Macnabb, BX-Silver Star director.

Macnabb believes such an initiative could be financially beneficial for the city as it would create additional revenue.

“It makes economic sense to allow the hook-ups if there is capacity at the plant,” he said, adding that not annexing the areas would mean the city wouldn’t be financially responsible for roads and other services.

“Osoyoos had a similar policy but it now allows people to hook up because they get revenue from the sewer.”

But it’s unlikely the city will embrace RDNO’s request.

“From a management perspective, it’s challenging to have properties outside of jurisdictions that get services,” said Buffy Baumbrough , a Vernon director.

“If you want city services, you have the option to join the city.”

Wayne Lippert, a Vernon director, is opposed to amending the policy.

“There are some sewer customers in the electoral areas already that don’t pay their bills and we can’t make them comply because they are outside of our jurisdiction,” he said.

“It’s against the law to shut them off (of sewer) but we can’t make them comply and pay.”

Lippert says the city also has more control over what businesses and residents put into the sewer system if they are located within Vernon’s boundaries.

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These were some pamphlets circulated at the Killiney Beach Community Hall on April 14, 2010 meeting that the Regional District of Central Okanagan held as an open house with residents.

 

Upper Fintry/ Shalal Road / Valley of the Sun

Water System

Onsite Sewage Disposal

Questions and Answers


click page to read larger print

 


click page to read larger print

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This pamphlet below was a handout at the April 14, 2010 meeting held at Killiney Beach Hall and sponsored by the Regional District of Central Okanagan as well.

click any of the pamphlet sections below to read larger print

 

 

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This Geo-Environmental Technologist was at the Killiney Hall meeting April 14, 2010

 

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RDCO Letters Patent

Division IV Planning
Regional & Community Planning (Septic tank) (March 6, 1975)
.pdf icon LP DIV IV 1975-Reg and Commplan septic tank Mar 6.pdf


Regional & Community Planning (Amendments) (Dec. 17, 1982)
.pdf icon LP DIV IV 1982-Reg and CommPlan amend Dec 17.pdf
Amended by deleting The Corporation of the District of Peachland from the Community Planning function as a participating member municipality

 

Division V Okanagan Basin Water Board
SLP Sewage Facilities Levy 0.21/$1000 March 14, 1987(OIC 455-1987)

.pdf icon LP DIV V 1987-OBWB Sewage Facilities Levy Mar 14.pdf

.pdf icon LP DIV V 1983-OBWB participation cost sharing July 13.pdf

 

Division XV Septic Tank Effluent Disposal
Septic Tank Effluent Disposal Est. (March 19, 1974)
.pdf icon LP DIV XV 1974 Septic Tank Effluent Disposal Est Mar 19.pdf

Septic Tank Effluent Disposal – Amendments (March 6, 1975)
.pdf icon LP DIV XV 1975 Septic Tank Effluent disposal Mar 6.pdf

Septic Tank Effluent Disposal - Amendments (January 20, 1978)
.pdf icon LP DIV XV 1978 Septic Tank Effluent Disposal Amendments Jan 20.pdf

 

Division XXVI Sewage Treatment & Disposal
Sewage Treatment & Disposal (January 22, 1987)
.pdf icon LP DIV XXVI 1987 Sewage treatment disposal Jan 22.pdf

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Valley of the Sun (Firwood Estates) Sewer back in 1947

Firwood Estates agreement back in 1947 - page 1
Firwood Estates sold for $550 back in 1947 - page 1
click page 1 to read larger print

 

Firwood Estates agreement back in 1947 - page 2
NOW IT IS HEREBY AGREED by the parties hereto, in the manner following, that is to say: THE Purchaser DOTH COVENANT, PROMISE AND AGREE to and with the Vendor that he will well and truly pay, or cause to be paid, to the Vendor the said sums of money above mentioned together with the interest thereon at the rate aforesaid both before and after maturity and on the days and times in manner above mentioned; all sums in arrear for interest from time to time shall bear interest at the rate aforesaid from due date until payment; AND also shall and will pay and discharge all taxes rates and assessments wherewith the said land may be rated or charged from and after this date, including local improvement assessments and sewer rates, whether already or hereafter assessed.
Firwood Estates sold for $550 back in 1947 - page 2
click page 2 to read larger print

 

Firwood Estates agreement back in 1947 - page 3
Firwood Estates sold for $550 back in 1947 - page 3
click page 3 to read larger print

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http://www.bclaws.ca/

Local Services Act November 5, 1970

Local Services Act
Subdivision Regulations
[includes amendments up to B.C. Reg. 555/2004, December 31, 2004]

Transportation Act
[SBC 2004] CHAPTER 44

Local Government Act
[RSBC 1996] CHAPTER 323

Land Title Act
[RSBC 1996] CHAPTER 250

Community Charter
[SBC 2003] CHAPTER 26

Health Act
[RSBC 1996] CHAPTER 179

Municipal Amendment Act, 1977 (Bill 42) Second reading.

BILL 14 -- 2000
LOCAL GOVERNMENT
STATUTES AMENDMENT ACT, 2000

Judicial Review Procedure Act
[RSBC 1996] CHAPTER 241

Crown Proceeding Act
[RSBC 1996] CHAPTER 89

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