COW ELECTION 2014

LIVE CAM HWY 97 @ WESTSIDE RD

CHBC TV News

Carr's Landing

Joe Rich Community

Trepanier

Kelowna Capital News
Issuu

Kelowna Daily Courier

Penticton Herald

Penticton Western

Summerland Review

Sumrlnd.myezrock

Vernon Morning Star
Issuu

Vernon Daily Courier

Castanet.net

Bennett Bridge Cam

Interior Highway Cams

Kelowna Airport

Regional District of Central Okanagan

RDCO's Facebook

Regional District of Okanagan Similkameen

District of Lake Country

District of Peachland

City of Penticton

District of Summerland

City of Vernon

District of West Kelowna

--------


Kelowna's Best Rock

RDCO Board Calender
RDCO Meeting Schedule

RDCO Board Reports

RDCO Board Agenda

RDCO Board Minutes

Gov Service Agenda

Gov Service Minutes

NWCA Minutes

SILGA - Board

UBCM

RDCO GIS Map

For sprinkling and watering days, click here.

-------

Westside Rd. Maps

C.O.W. Links

NW Ratepayers

Edgson News

NWCA

Westside Rd Interchange

Westside Road Updates

Westside Rd COMPLAINT FORM

Westside Residents Association

Jobs in Vernon

Jobs in Kelowna

Report Email Spam here.

Report Bad Links Here

Food Action Society

JOKES

WolframAlpha
Calculator/Answers

WikiLeaks.org

Datadotgc.ca

OpenDataBC

ProactiveDisclosure

BCGov FOI form

BC Forest Fire Info
Twitter
Facebook

BC Wildfires of Note
EmergencyInfoGovBC
Sound Cloud

Scan BC

Kelowna Yacht Club Wind Direction/Speed

MissingKids.ca

Follow okanaganlakebc.ca on Twitter

Follow OkanaganLakeBC on Twitter

okanagan lake directory, waterfront vacation rentals, local businesses, shopping, vernon, kelowna, westbank, westside, winfield, kaleden, oyama, peachland, penticton, summerland, naramata

The Regional District of Central Okanagan (RDCO)

Planning Dept.

This is NOT the

official website of the Regional District of Central Okanagan (RDCO)

LAST UPDATE March 25, 2016

Click on your refresh button in the top menu, to be sure you see any updates.

Blue Divider Line

BC Stats Maps of the boundaries of Municipalities, Regional Districts, Electoral Areas, etc.

Maps in the North Westside Road area

Stats in the North Westside Road area

Blue Divider Line

.pdf icon March 10, 2016 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 7.3 Proposed Flood Protection Project Presentation

*Note* Below is only a snippet, please click link above for entire content

Flood Protection Grant:
March 7th, 2016
• Provincial Flood Protection Works Program Grant contacted RDCO.
• Additional funding has become available.
• Requires commitment of RDCO’s $100k contribution
• 2 Year project:
• Year 1 (2016) – planning and detailed design
• Year 2 (2017) – tender and construction
• Project would commence upon budget approval and funding agreement with the province.

-------------------------------

.mp3 file icon - click here for help with audio March 10, 2016 audio of entire RDCO Board meeting - .mp3 (47.5 MB)

Click this Windows Media Audio icon for help with audio files March 10, 2016 audio of RDCO Board meeting only about Item 7.3 Proposed Flood Protection Project Presentation being added to the agenda - .wma (402 KB)

Click this Windows Media Audio icon for help with audio files March 10, 2016 audio of RDCO Board meeting only about Item 7.3 Proposed Flood Protection Project Presentation - .wma (211 KB)

.pdf icon March 10, 2016 Regional District of Central Okanagan Regular Board Meeting Minutes

Minutes of the Board meetings are not usually posted to RDCO's website until after the following meeting which would be March 21st.  If the minutes are not posted here yet, you can check RDCO's website to see if they are posted there yet.  If you want a copy of the minutes before then, contact RDCO who will have a copy of the minutes at their office within 7 days after you request a copy of the minutes.  This is in accordance to Local Government Act Procedure Bylaws and Enforcement section 794 (5) and Community Charter Other records to which public access must be provided section 97 (2)

-------------------------------

.mp3 file icon - click here for help with audio March 10, 2016 audio of entire RDCO Board meeting - .mp3 (47.5 MB)

Click this Windows Media Audio icon for help with audio files March 10, 2016 audio of RDCO Board meeting only about Item 7.3 Proposed Flood Protection Project Presentation being added to the agenda - .wma (402 KB)

Click this Windows Media Audio icon for help with audio files March 10, 2016 audio of RDCO Board meeting only about Item 7.3 Proposed Flood Protection Project Presentation - .wma (211 KB)

Blue Divider Line

.pdf icon February 25, 2016 Regional District of Central Okanagan Governance and Services Committee Meeting Agenda

.pdf icon Item 3.1 Regional Grant In Aid Review
.pdf icon Item 3.2 2016 2020 Financial Plan Review Budget Presentation
.pdf icon Item 3.2 2016 2020 Financial Plan Review Preliminary Information
.pdf icon Item 3.2A Summary Highlights Report
.pdf icon Item 3.2B Budget Piechart And Information Tab 6 Pg 1 To 4
.pdf icon Item 3.2C Budgets Summary Tab 6 Pg 5 To 14
.pdf icon Item 3.2D Tax Requisitions And Rates Tab 7 Pg 1 To 17
.pdf icon Item 3.2F Community Services Engineering Tab 8 Pg 1 To 34
.pdf icon Item 3.2G Community Services Waste Management Tab 8 Pg 35 To 42
.pdf icon Item 3.2H Community Services Planning Tab 8 Pg 43 To 46
.pdf icon Item 3.2I Community Services Fire Protection Tab 8 Pg 47 To 65
.pdf icon Item 3.2J Community Services Police Services Tab 8 Pg 66 To 73
.pdf icon Item 3.2K Community Services Inspections Tab 8 Pg 74 To 77
.pdf icon Item 3.2Ii Proposed Regional Parks 2016 2020 Budget Highlights And Additional 2016 Project Investment Options
.pdf icon Item 3.2L Parks Services Tab 8 Pg 78 To 90
.pdf icon Item 3.2M Finance And Administration Tab 8 Pg 91 To 121
.pdf icon Item 3.2N Corporate Services Tab 8 Pg 122 To 141
.pdf icon Item 3.2O Corporate Services Bylaw Enforcement Tab 8 Pg 142 To 153
.pdf icon Item 3.2P Economic Development Commission Tab 8 Pg 154 To 155
.pdf icon Item 3.2Q Regional Board Tab 8 Pg 156 To 165

*Note* This is only a snippet, please click link above for entire content

Item 3.2O Corporate Services Bylaw Enforcement Tab 8 Pg 142 To 153
RDCO Dog Control 2015 Actual and 2016 Preliminary Budget

RDCO Dog Control 2015 Actual and 2016 Preliminary Budget
click image for a larger copy

-------------------------------

.mp3 file icon - click here for help with audio February 25, 2015 audio of entire RDCO Governance and Services Committee meeting - .mp3 (33.9 MB)

Click this Windows Media Audio icon for help with audio files February 25, 2015 audio of RDCO Governance and Services Committee meeting only about Item 3.1 Regional Grant In Aid Review - .wma (9.23 MB)

Click this Windows Media Audio icon for help with audio files February 25, 2015 audio of RDCO Governance and Services Committee meeting only about the budget - .wma (41.5 MB)

Click this Windows Media Audio icon for help with audio files February 25, 2015 audio of RDCO Governance and Services Committee meeting only about Parks Delegate and Budget - .wma (19.5 MB)

It is too difficult to find each of the above items in the audio, so not going to break up all the audio of this meeting, its all in the three links above, but below are clips out of the audio above.

Click this Windows Media Audio icon for help with audio files February 25, 2015 audio of RDCO Governance and Services Committee meeting only about the water systems - .wma (6.59 MB)

Click this Windows Media Audio icon for help with audio files February 25, 2015 audio of RDCO Governance and Services Committee meeting only about not moving the hydro pole on Killiney Beach - .wma (1.32 MB)

Click this Windows Media Audio icon for help with audio files February 25, 2015 audio of RDCO Governance and Services Committee meeting only about withdrawing from Electoral Area Fire Prevention - .wma (246 KB)

Click this Windows Media Audio icon for help with audio files February 25, 2015 audio of RDCO Governance and Services Committee meeting only about an increase in taxes to pay for Electoral Area Planning - .wma (428 KB)

.pdf icon February 25, 2016 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

Minutes of the RDCO Governance and Services Committee meetings are not usually posted to RDCO's website until after the following meeting which would be March 10th, 2016.  If the minutes are not posted here yet, you can check RDCO's website to see if they are posted there yet.  If you want a copy of the minutes before then, contact RDCO who will have a copy of the minutes at their office within 7 days after you request a copy of the minutes.  This is in accordance to Local Government Act Procedure Bylaws and Enforcement section 794 (5) and Community Charter Other records to which public access must be provided section 97 (2).

-------------------------------

.mp3 file icon - click here for help with audio February 25, 2015 audio of entire RDCO Governance and Services Committee meeting - .mp3 (33.9 MB)

Click this Windows Media Audio icon for help with audio files February 25, 2015 audio of RDCO Governance and Services Committee meeting only about Item 3.1 Regional Grant In Aid Review - .wma (9.23 MB)

Click this Windows Media Audio icon for help with audio files February 25, 2015 audio of RDCO Governance and Services Committee meeting only about the budget - .wma (41.5 MB)

Click this Windows Media Audio icon for help with audio files February 25, 2015 audio of RDCO Governance and Services Committee meeting only about Parks Delegate and Budget - .wma (19.5 MB)

It is too difficult to find each of the above items in the audio, so not going to break up all the audio of this meeting, its all in the three links above, but below are clips out of the audio above.

Click this Windows Media Audio icon for help with audio files February 25, 2015 audio of RDCO Governance and Services Committee meeting only about the water systems - .wma (6.59 MB)

Click this Windows Media Audio icon for help with audio files February 25, 2015 audio of RDCO Governance and Services Committee meeting only about not moving the hydro pole on Killiney Beach - .wma (1.32 MB)

Click this Windows Media Audio icon for help with audio files February 25, 2015 audio of RDCO Governance and Services Committee meeting only about withdrawing from Electoral Area Fire Prevention - .wma (246 KB)

Click this Windows Media Audio icon for help with audio files February 25, 2015 audio of RDCO Governance and Services Committee meeting only about an increase in taxes to pay for Electoral Area Planning - .wma (428 KB)

Blue Divider Line

.pdf icon November 23, 2015 Highlights of the Regional District of Central Okanagan Regular Board Meeting

July – September Program & Service Update

The Regional Board has received an update on program and service accomplishments during the third quarter of the year. These include receipt of a Small Communities Fund grant of $1.9-million for upgrades to the Killiney Beach water system; the creation of two new composting instructional videos by the Regional Waste Reduction Office; two national awards for the Economic Development Commission; a clean GST audit report and the start of preparations for the 2016 budget process. Potential deficits have been identified and staff is working to mitigate in the areas of Electoral Area Planning, Economic Development and the Dietrich/Trepanier water system. The Regional District provided staff along with other local government partners during three activations of the Emergency Operations Centre for the Joe Rich/Huckleberry fire, the Bear Creek fire and the Shelter Cove/Westside Road wildfire. After nine months, the Dog Control service has 20,700 licensed dogs (19,815 from Jan. - Sept. 2014). In Planning, Service Agreements for Fringe Area Planning have been endorsed between the Regional District and four member municipalities. In Parks Services, three draft management plans are being developed; a new Cottonwoods pedestrian bridge has been installed over Mission Creek and a community consultation survey was conducted on possible infrastructure upgrades for the Fintry Community Park – Lake Access #3.

-------------------------------

.mp3 file icon - click here for help with audio November 23, 2015 audio of entire RDCO Board meeting - .mp3 (172 MB)

Click this Windows Media Audio icon for help with audio files November 23, 2015 audio of RDCO Board meeting only about Item 8.1 Third Quarter Work Plan And Budget Variance Report - .wma (5.30 MB)

.pdf icon November 23, 2015 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 8.1 Third Quarter Work Plan And Budget Variance Report

*Note* Below is only a snippet of the subjects, please click link above for entire content. 

Purpose: To provide the Board with third quarter year-to-date information pertaining to the 2015 work plan and budget variance report.

Executive Summary:
We are pleased to present the 3rd Quarter Work Plan and Budget Variance Report to September 30th, 2015. You will notice a new graphic system in this report that uses traffic light icons to indicate the work plan / budget variance status for each service provided by the RDCO:

Red Light - indicates work plan and/or budget targets not met
Yellow Light - indicates potential or minor variances expected
Green Light - indicates work plan and budget targets are tracking well and are expected to be met

As of September 30th all work plans and service revenues / expenses are within anticipated budget parameters, with the following exceptions:

Function Description Deficit
1. 111 - Electoral Area Planning • Potential deficit due to unanticipated $? leqal expenses
2. 120 - Economic Development • New Economic Development Officer $25,000 and new programming
3. 306 - Trepanier Bench Water • Potential deficit anticipated due to $? unexpected operational costs

RECOMMENDATION:
THAT the Board receive this report for information.

-------------------------------

.mp3 file icon - click here for help with audio November 23, 2015 audio of entire RDCO Board meeting - .mp3 (172 MB)

Click this Windows Media Audio icon for help with audio files November 23, 2015 audio of RDCO Board meeting only about Item 8.1 Third Quarter Work Plan And Budget Variance Report - .wma (5.30 MB)

.pdf icon November 23, 2015 Regional District of Central Okanagan Regular Board Meeting Minutes

8. FINANCIAL & ADMINISTRATIVE SERVICES

8.1 2015 - 3rd Quarter Work Plan and Budget Variance Report (All Directors Unweighted Vote)

Staff report dated November 17, 2015 outlined the 3rd quarter work plan and budget variance to September 30, 2015.

The Administrator reviewed the report. Three exceptions were highlighted:
• Potential deficit in legal expenses for electoral area planning due to unforeseen legal expenses;
• Projected deficit for Economic Development Commission - due to a reduction in revenue and staff benefit payout. It was noted that when end of employment occurs funds for vacation, sick time are paid out and are not budgeted in the current budget.
• Unexpected operating expenses for maintenance at the Trepanier Bench Water system.

The question was raised how deficits covered.
o If expenses for the service are higher than revenue at the end of the year, it may require additional taxation in the next year to cover a deficit.
o As legal expenses for dog control are higher than anticipated, how will this be covered? It is anticipated the additional revenue for licensing, and reduction of expenditure will cover the deficit. The question was raised if a legal reserve for dog control should be established. Staff noted this can be reviewed at budget.
o How will a deficit in legal fees in electoral area planning be covered? Currently this will be borne by the entire Board as all partners participate in electoral area planning?

BASRAN/DEHART
THAT the 2015 3rd Quarter Work Plan and Budget Variance report be received for information.

CARRIED Unanimously

-------------------------------

.mp3 file icon - click here for help with audio November 23, 2015 audio of entire RDCO Board meeting - .mp3 (172 MB)

Click this Windows Media Audio icon for help with audio files November 23, 2015 audio of RDCO Board meeting only about Item 8.1 Third Quarter Work Plan And Budget Variance Report - .wma (5.30 MB)

Blue Divider Line

.pdf icon October 26, 2015 Highlights of the Regional District of Central Okanagan Regular Board Meeting

2016 – 2020 Budget Timeline / Public Input
The Regional Board has received a report outlining the timeline for consideration and discussion on the proposed 2016 – 2020 Financial Plan. Two additional opportunities for public comment and feedback have been added to the process. The first will take place February 25th during the Governance and Services Committee Preliminary First Draft Budget Review. The second opportunity to hear from the public takes place during the March 10th Governance and Services Committee meeting. The final opportunity for public input will be provided during the March 31st Board meeting for final consideration and adoption of the budget bylaw.

Age-friendly Grant Application Supported
The Regional Board supports an application from the Parks Services department to the Union of BC Municipalities (UBCM) Age-friendly Community Planning and Project Grant program. If approved, the $20,000 grant request will be used by RDCO Parks to manage and promote age-friendly hiking and walking opportunities in Regional Parks.

-------------------------------

.mp3 file icon - click here for help with audio October 26, 2015 audio of entire RDCO Board meeting - .mp3 (385 MB)

Click this Windows Media Audio icon for help with audio files October 26, 2015 audio of RDCO Board meeting only about Item 6.8 Westshore Water System Reservoir Capital Project - .wma (6.06 MB)

Click this Windows Media Audio icon for help with audio files October 26, 2015 audio of RDCO Board meeting only about Item 7.1 RDCO 2015 2019 Financial Plan Amending Bylaw - .wma (4.74 MB)

Click this Windows Media Audio icon for help with audio files October 26, 2015 audio of RDCO Board meeting only about Item 7.2 Information Report Q3 Purchase Commitments - .wma (774 KB)

Click this Windows Media Audio icon for help with audio files October 26, 2015 audio of RDCO Board meeting only about Item 7.3 RDCO Audit And Financial Statements Review - .wma (1.41 MB)

Click this Windows Media Audio icon for help with audio files October 26, 2015 audio of RDCO Board meeting only about Item 7.4 Updated Financial Signing Authorities And Authorizations Policy - .wma (1.45 MB)

Click this Windows Media Audio icon for help with audio files October 26, 2015 audio of RDCO Board meeting only about Item 7.5 2016 2020 Budget Process Timeline Information Report - .wma (1.53 MB)

Click this Windows Media Audio icon for help with audio files October 26, 2015 audio of RDCO Board meeting only about Item 7.6 2016 2020 Financial Plan Request Items For Preliminary Discussion - .wma (6.32 MB)

Click this Windows Media Audio icon for help with audio files October 26, 2015 audio of RDCO Board meeting only about Item 8.1 RDCO UBCM Age Friendly Community Planning And Project Grant - .wma (657 KB)

.pdf icon October 26, 2015 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 6.8 Westshore Water System Reservoir Capital Project

.pdf icon Item 7.1 RDCO 2015 2019 Financial Plan Amending Bylaw

.pdf icon Item 7.2 Information Report Q3 Purchase Commitments

.pdf icon Item 7.3 RDCO Audit And Financial Statements Review

.pdf icon Item 7.4 Updated Financial Signing Authorities And Authorizations Policy

.pdf icon Item 7.5 2016 2020 Budget Process Timeline Information Report

.pdf icon Item 7.6 2016 2020 Financial Plan Request Items For Preliminary Discussion

*Note* Below is only a snippet, please click links above for entire content. 

Item 7.6 2016 2020 Financial Plan Request Items For Preliminary Discussion
111 -- Electoral Area Planning:
New Planning Services Agreements take effect on January 1, 2016. Of note: 4 member municipalities paid for full participation in Electoral Area Planning in 2015. This arrangement will change to partial participation over the next 5 years with a substantial reduction to the amount requisitioned from each municipality for each of the 5 years. This will result in a significant tax increase to Electoral Area residents in 2016. This has been conveyed to the Board during preparation and endorsement of the Planning Services Agreements'

  2015 2016 Estimate
Kelowna 299,256 151,334
Peachland 11,994 2,744
Lake Country 27,141 4,082
West Kelowna 68,083 33,578
EA COW* 8,544 177,538
EA COE* 7,680 53,422
Total 422,698 422,698
*Note:
3,390 Parcels in EA COW, 2,921 Unfringed.
1,879 Parcels in EA COE 2 Unfringed.

- Review and update of the Rural Westside OCP: Estimated cost of $30,000 - $40,000
- Legal: Increase budget beyond current $30,000. Estimate to be determined.
- Capital: Vehicle purchase (use Equip. Replacement Reserves) $30k

Item 7.5 2016 2020 Budget Process Timeline Information Report
Executive Summary:
Significant Dates:
• October 26 Board Meeting: Presentation of anticipated major items and changes to 2016 budget.
• December 7 Board Meeting: Report requesting pre-approval of Q1 projects for carryovers from 2015 and urgent new 2016 projects.
• February 11 G&S: Grant in Aid Discussion
• February 25 G&S: Preliminary First Draft Budget Review and Public Input Opportunity
(with 2015 known surpluses/deficits and tax impacts).
• March 10 G&S: 2nd Budget Review and Public Input Opportunity (incorporation of changes and recalculations based on prior meeting).
• March 31 Board Meeting: 3rd Budget Review and Public Input Opportunity. Final Budget Approval (incorporation of changes and recalculations based on prior meeting).
• April 10: Submit Requisitions to Municipalities and Province (recalculated with BCAA Completed Roll).

-------------------------------

.mp3 file icon - click here for help with audio October 26, 2015 audio of entire RDCO Board meeting - .mp3 (385 MB)

Click this Windows Media Audio icon for help with audio files October 26, 2015 audio of RDCO Board meeting only about Item 6.8 Westshore Water System Reservoir Capital Project - .wma (6.06 MB)

Click this Windows Media Audio icon for help with audio files October 26, 2015 audio of RDCO Board meeting only about Item 7.1 RDCO 2015 2019 Financial Plan Amending Bylaw - .wma (4.74 MB)

Click this Windows Media Audio icon for help with audio files October 26, 2015 audio of RDCO Board meeting only about Item 7.2 Information Report Q3 Purchase Commitments - .wma (774 KB)

Click this Windows Media Audio icon for help with audio files October 26, 2015 audio of RDCO Board meeting only about Item 7.3 RDCO Audit And Financial Statements Review - .wma (1.41 MB)

Click this Windows Media Audio icon for help with audio files October 26, 2015 audio of RDCO Board meeting only about Item 7.4 Updated Financial Signing Authorities And Authorizations Policy - .wma (1.45 MB)

Click this Windows Media Audio icon for help with audio files October 26, 2015 audio of RDCO Board meeting only about Item 7.5 2016 2020 Budget Process Timeline Information Report - .wma (1.53 MB)

Click this Windows Media Audio icon for help with audio files October 26, 2015 audio of RDCO Board meeting only about Item 7.6 2016 2020 Financial Plan Request Items For Preliminary Discussion - .wma (6.32 MB)

Click this Windows Media Audio icon for help with audio files October 26, 2015 audio of RDCO Board meeting only about Item 8.1 RDCO UBCM Age Friendly Community Planning And Project Grant - .wma (657 KB)

.pdf icon October 26, 2015 Regional District of Central Okanagan Regular Board Meeting Minutes

6.8 Westshore Water System - Reservoir Capital Project (All Directors Unweighted Vote)

Staff report dated October 19, 2015 outlined the background for increasing the Westshore Water System budget in order to building two new reservoirs. The new reservoirs will replace the two existing reservoirs that service the entire Westshore Water System. The current reservoirs are not able to be properly maintained and cleaned, corrosion ofthe construction material is thought to be negatively impacting water quality and leakage. New reservoirs will also ensure fire flow and peak capacity is met. The increase in project scope and budget will take advantage of the economies of scale from combining the Westshore reservoirs project with the improvement of the Killiney Beach Water System.

In 2015, it was originally anticipated to complete work on one reservoir. Staff noted it has been a struggle getting contractors to bid on small rural contracts.
Staff anticipate moving forward with projects such as this early in the year may increase the number of bids received. It is anticipated the increase in scope will qualify for water improvement community works grants. At this time staff need
to be assured the Board will support the project in order to move forward in Q1 in 2016.

BAKER/OPHUS
THAT the Regional Board receive the Westshore Water System - Reservoir Capital Project report for information.

CARRIED Unanimously

=======================

7. FINANCIAL & ADMINISTRATIVE SERVICES

7.1 RDCO 2015 - 2019 Financial Plan Amending Bylaw No. 1379, 1st, 2nd and 3rd readings and Adoption (All Directors - Weighted Vote)

Staff report dated October 16, 2015 outlined the amendments to the 2015-2019 Financial Plan including:
• Change in project timing and costs - Killiney Beach Water System
• Amended reservoir project costs - Westshore Water System
• Addition of funds for the Joe Rich Fire Department Cisterns project

o The overall project was approved in July, but the budget amendment was not done at that time. The plan is to complete
the project in Q1 2016.
Director Carson requested further time to consider the amendment to 307 Westshore Water System; therefore, it was agreed by consensus to remove that amendment from the proposed bylaw. Staff will provide further information on the
benefits of the project to the Director and a further budget amendment will be brought forward to the November 12th Board meeting.

BAKER/FORTIN
THAT Regional District of Central Okanagan 2015 - 2019 Financial Plan Amending Bylaw No. 1379, as amended removing 307-Westshore Water System, be given first, second and third readings and adopted.

CARRIED Unanimously

========================

7.2 Information Report- Purchase Commitments >$100,000 during 3Q 2015 (All Directors - Unweighted Vote)

Staff report dated October 13, 2015 outlined as per the Purchasing Policy, the purchase commitments greater than $100,000 during the third quarter of 2015.

BASRAN/BAKER
THAT the Regional Board, as per section 4.6 of the RDCO Purchasing Policy, receive for information the report on the purchase commitments which exceeded $100,000 made during the third quarter, ending September 30, 2015.

CARRIED Unanimously

==================

7.3 RDCO Audit and Financial Statements Review (All Directors - Unweighted Vote)

Staff report dated October 13, 2015 outlined a request to the Board that going forward the audit and financial statement direction come directly to the Board rather than the Audit Committee as has been the practice. In the past, due to
timelines it has been a challenge to have the Audit Committee review the statements in advance of the Board requirements to approve the statements.
The Board can delegate their authority to the Audit Committee to approve the statements but the policy currently states the Audit Committee review the statements first. This creates extra costs to have the auditor report the same information to the Audit Committee and then to the Board.

OPHUS/FINDLATER
THAT all information with respect to the Audit and Financial Statements come directly to the Regional Board rather than via the Audit Committee.

CARRIED Unanimously

==================

7.4 Updated Financial Signing Authorities and Authorizations Policy (All Directors - Unweighted Vote)

Staff report dated September 24, 2015 outlined proposed changes to the financial signing authorities and authorization policy including:

• Reflect staff titles,
• Document other payment authority processes,
• Add component that addresses electronic fund transfers,
• Limit for cheques/payments requiring Board signature from $10,000 to $25,000 (this limit has not changed in 18 years).

FORTIN/STACK
THAT Regional Board Policy 7.8 - Cheque Signing Policy be repealed;
AND FURTHER THAT the Regional Board approve Policy 7.81 - Financial Signing Authorities and Authorizations.

CARRIED Unanimously

======================

7.5 2016 - 2020 Budget Process Timeline Report - For Information Only (All Directors - Unweighted Vote)

Staff report dated October 13, 2015 outlined the budget process timelines for 2016.

BAKER/GRAY
THAT the report for the 2016-2020 budget process timelines be received for information.

CARRIED Unanimously

======================

7.6 2016 - 2020 Financial Plan Request Items for Preliminary Discussion - For Information Only (All Directors - Unweighted Vote)

Staff report dated October 13, 2015 provided a preview of significant items and estimates for possible inclusion in the 2016-2020 Financial Plan. This is provided at this time for information and further direction, if required.
Staff is aiming for little to no requisition increases in the 2016 budget. This will be balanced with building reserves and sustainable asset management. Of note, most capital projects are funded through reserves.

The review of the fire prevention service will come forward Nov 12th

Regional Parks - there is a proposed increase in the number of operating projects. The whole picture needs to be looked at when surpluses or deficits are calculated. Putting dollars in reserves last year had a tax impact. There are staff increases proposed.

Okanagan Regional Library - projected cost reductions. The Library Board is reviewing percentage increases for electoral areas and WFN. A Board decision is likely in November. Their proposal is to use the population figures for the RDCO, not BC Statistics which are shown to be unfair.

BASRAN/DEHART
THAT the update on the 2016-2020 Financial Plan request items be received for information.

CARRIED Unanimously

==============

8. PARKS SERVICES

8.1 2016 UBCM Age-friendly Community Planning & Project Grant (All Directors - Weighted Vote)

Staff report dated October 19, 2015 outlined the UBCM Age-friendly Community Planning & Project grant. To continue to improve information to the public including improvement to signage for users to find and navigate the regional parks, staff are recommending support for an application for $20,000 to the Union of BC Municipalities (UBCM).

OPHUS/SIEBEN
THAT the Regional Board approves staff to complete and submit a grant application to the 2016 UBCM Age-friendly Community Planning & Project Grant Program for $20,000 of funding towards the completion of a Regional park Age-friendly
Recreational Access Project.

CARRIED Unanimously

-------------------------------

.mp3 file icon - click here for help with audio October 26, 2015 audio of entire RDCO Board meeting - .mp3 (385 MB)

Click this Windows Media Audio icon for help with audio files October 26, 2015 audio of RDCO Board meeting only about Item 6.8 Westshore Water System Reservoir Capital Project - .wma (6.06 MB)

Click this Windows Media Audio icon for help with audio files October 26, 2015 audio of RDCO Board meeting only about Item 7.1 RDCO 2015 2019 Financial Plan Amending Bylaw - .wma (4.74 MB)

Click this Windows Media Audio icon for help with audio files October 26, 2015 audio of RDCO Board meeting only about Item 7.2 Information Report Q3 Purchase Commitments - .wma (774 KB)

Click this Windows Media Audio icon for help with audio files October 26, 2015 audio of RDCO Board meeting only about Item 7.3 RDCO Audit And Financial Statements Review - .wma (1.41 MB)

Click this Windows Media Audio icon for help with audio files October 26, 2015 audio of RDCO Board meeting only about Item 7.4 Updated Financial Signing Authorities And Authorizations Policy - .wma (1.45 MB)

Click this Windows Media Audio icon for help with audio files October 26, 2015 audio of RDCO Board meeting only about Item 7.5 2016 2020 Budget Process Timeline Information Report - .wma (1.53 MB)

Click this Windows Media Audio icon for help with audio files October 26, 2015 audio of RDCO Board meeting only about Item 7.6 2016 2020 Financial Plan Request Items For Preliminary Discussion - .wma (6.32 MB)

Click this Windows Media Audio icon for help with audio files October 26, 2015 audio of RDCO Board meeting only about Item 8.1 RDCO UBCM Age Friendly Community Planning And Project Grant - .wma (657 KB)

Blue Divider Line

.pdf icon September 10, 2015 Highlights of the Regional District of Central Okanagan Regular Board Meeting

New Planning Services Agreements

The Regional Board has received a report announcing the approval of new five year planning services agreements with each of the member municipalities. Each agreement outlines the cost sharing and boundaries for voting participation in RDCO Electoral Area Planning Service. The new agreements provide the municipalities with the ability to vote on land use applications within a defined Fringe Planning Area in the Electoral Areas.

-------------------------------

.mp3 file icon - click here for help with audio September 10, 2015 audio of entire RDCO Board meeting - .mp3 (191 MB)

Click this Windows Media Audio icon for help with audio files September 10, 2015 audio of RDCO Board meeting only about Item 6.1 Part 26 Cost Sharing Agreements - .wma (469 KB)

.pdf icon September 10, 2015 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 6.1 Part 26 Cost Sharing Agreements

*Note* Below are only a snippets, please click links above for entire content

Financial Considerations:

Having the CAO undertake these negotiations will not impact the 2015 Financial Plan. The financial considerations associated with entering into new Part 26 Cost Sharing Agreements will be determined during the negotiations and will depend largely on the geographic area subject to the agreement, the number of parcels in that geographic area and the scope and strength of voting entitlement.

RECOMMENDATION:
THAT the Board authorize the Chief Administrative Officer to enter negotiations with the cities of Kelowna & West Kelowna and the Districts of Peachland and Lake Country for a new Part 26 Cost sharing Agreement in accordance with s.804.1 of the Local Government Act.

-------------------------------

.mp3 file icon - click here for help with audio September 10, 2015 audio of entire RDCO Board meeting - .mp3 (191 MB)

Click this Windows Media Audio icon for help with audio files September 10, 2015 audio of RDCO Board meeting only about Item 6.1 Part 26 Cost Sharing Agreements - .wma (469 KB)

.pdf icon September 10, 2015 Regional District of Central Okanagan Regular Board Meeting Minutes

6. RISE & REPORT

6.1 Rise & Report from In Camera Part 26 Cost Sharing Agreements (All Directors - Unweighted Vote)

The Board rose and reported that agreement has been reached with all four member municipalities on Part 26 Cost Sharing Agreement. Negotiations have been completed and the Regional Board and the municipalities have approved and entered into new five-year agreements.

OPHUS/STACK
THAT the Board Rise & Report from In Camera regarding Part 26 Cost Sharing Agreements with City of Kelowna, City of West Kelowna, District of Peachland and District of Lake Country be announced in open meeting.

CARRIED (Opposed: Director Carson)

-------------------------------

.mp3 file icon - click here for help with audio September 10, 2015 audio of entire RDCO Board meeting - .mp3 (191 MB)

Click this Windows Media Audio icon for help with audio files September 10, 2015 audio of RDCO Board meeting only about Item 6.1 Part 26 Cost Sharing Agreements - .wma (469 KB)

Blue Divider Line

.pdf icon July 16, 2015 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Nothing was mentioned in the Highlights about Item 6.3 Part 26 Cost Sharing Agreements 2016

-------------------------------

.mp3 file icon - click here for help with audio July 16, 2015 audio of entire RDCO Board meeting - .mp3 (95.5 MB)

Click this Windows Media Audio icon for help with audio files July 16, 2015 audio of RDCO Board meeting only about Item 6.3 Part 26 Cost Sharing Agreements 2016 (fringe area planning) - .wma (654 KB)

.pdf icon July 16, 2015 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 6.3 Part 26 Cost Sharing Agreements 2016

*Note* Below is only a snippet, please click links above for entire content

Purpose: To seek Board direction to negotiate a new Part 26 Cost Sharing Agreement with the Cities of Kelowna & West Kelowna and the Districts of Peachland and Lake Country.

Executive Summary:
For the 2015 calendar year the cities of Kelowna & West Kelowna and the districts of Peachland and Lake Country opted to be full participants in Regional District Electoral Area Planning Services. RDCO Planning Services staff have recently been meeting with their municipal counterparts and discussing available options for continued participation in Electoral Area
Planning Services including a new Part 26 Cost Sharing Agreement in 2016.

The RDCO member municipalities want to understand their options and the associated processes for full, partial and/or no participation in Electoral Area Planning Services in 2016 and beyond. Of particular interest is a new Part 26 Cost Sharing Agreement in 2016. The nature and complexity of these agreements will depend on the level of interest in geographic area,
voting entitlement and cost apportionment.

Should the Board wish to pursue this matter further a motion authorizing the Chief Administrative Officer to enter negotiations with the cities of Kelowna & West Kelowna and the Districts of Peachland and Lake Country for a new Part 26 Cost Sharing Agreement would be in order. A report back to the Board would be forthcoming.

RECOMMENDATION:
THAT the Board authorize the Chief Administrative Officer to enter negotiations with the cities of Kelowna & West Kelowna and the Districts of Peachland and Lake Country for a new Part 26 Cost Sharing Agreement in accordance with s.804.1 of the Local Government Act.

-------------------------------

.mp3 file icon - click here for help with audio July 16, 2015 audio of entire RDCO Board meeting - .mp3 (95.5 MB)

Click this Windows Media Audio icon for help with audio files July 16, 2015 audio of RDCO Board meeting only about Item 6.3 Part 26 Cost Sharing Agreements 2016 (fringe area planning) - .wma (654 KB)

.pdf icon July 16, 2015 Regional District of Central Okanagan Regular Board Meeting Minutes

6.3 Part 26 Cost Sharing Agreements 2016 (All Directors - Unweighted Vote)

Staff report dated July 6, 2015 outlined the background for full participation in the fringe area planning function approved in 2015. The statutory deadline for a municipality to provide Notice if it wishes to withdraw from electoral area planning is August 31 st in a given year that would go into effect on January 1st.

In March 2015, the municipalities of Kelowna, District of West Kelowna, Peachland and lake Country opted in to full participation of fringe area planning.

Since that time the municipalities have considered options for continuing with participation. Staff are requesting direction to negotiate a new Part 26 Cost Sharing Agreement for the future.

OPHUS/BASRAN
THAT the Regional Board authorize the Chief Administrative Officer to enter negotiations with the cities of Kelowna & West Kelowna, and the Districts of Peachland and lake Country for a new Part 26 Cost Sharing Agreement in accordance with s.804.1 of the Local Government Act.

CARRIED (Carson opposed)

-------------------------------

.mp3 file icon - click here for help with audio July 16, 2015 audio of entire RDCO Board meeting - .mp3 (95.5 MB)

Click this Windows Media Audio icon for help with audio files July 16, 2015 audio of RDCO Board meeting only about Item 6.3 Part 26 Cost Sharing Agreements 2016 (fringe area planning) - .wma (654 KB)

Blue Divider Line

.pdf icon March 27, 2015 Highlights of the Regional District of Central Okanagan Regular Board Meeting

There are no Highlights published for final budget meetings

-------------------------------

.mp3 file icon - click here for help with audio March 27, 2015 audio of entire RDCO Board meeting - .mp3 (13.2 MB)

Click this Windows Media Audio icon for help with audio files March 27, 2015 audio of RDCO Board meeting only about Item 4.1 Financial Plan Presentation - .wma (41.6 KB)

Click this Windows Media Audio icon for help with audio files March 27, 2015 audio of RDCO Board meeting only about Item 4.1 2015 Budget And Five Year Plan Report Revisedmar27 - .wma (8.3 MB)

Click this Windows Media Audio icon for help with audio files March 27, 2015 audio of RDCO Board meeting only about Item 4.1A Budget Piechart And Information Revisedmar27 - .wma ( MB)

Click this Windows Media Audio icon for help with audio files March 27, 2015 audio of RDCO Board meeting only about Item 4.1B Tax Requisitions And Rates Revisedmar27 - .wma ( MB)

Click this Windows Media Audio icon for help with audio files March 27, 2015 audio of RDCO Board meeting only about Item 4.1C Financial Plan Departmental Table Of Contents - .wma ( MB)

Click this Windows Media Audio icon for help with audio files March 27, 2015 audio of RDCO Board meeting only about Item 4.1D Community Services Engineering Pg 1 34 - .wma ( MB)

Click this Windows Media Audio icon for help with audio files March 27, 2015 audio of RDCO Board meeting only about Item 4.1E Community Services Waste Management Pg 35 42 - .wma ( MB)

Click this Windows Media Audio icon for help with audio files March 27, 2015 audio of RDCO Board meeting only about Item 4.1F Community Services Planning Pg 43 46 Revised Mar27 - .wma ( MB)

Click this Windows Media Audio icon for help with audio files March 27, 2015 audio of RDCO Board meeting only about Item 4.1G Community Services Fire Protection Pg 47 65 - .wma ( MB)

Click this Windows Media Audio icon for help with audio files March 27, 2015 audio of RDCO Board meeting only about Item 4.1H Community Services Police Services Pg 66 73 - .wma ( MB)

Click this Windows Media Audio icon for help with audio files March 27, 2015 audio of RDCO Board meeting only about Item 4.1I Community Services Inspections Pg 74 77 - .wma ( MB)

Click this Windows Media Audio icon for help with audio files March 27, 2015 audio of RDCO Board meeting only about Item 4.1J Parks Services Pg 78 90 - .wma ( MB)

Click this Windows Media Audio icon for help with audio files March 27, 2015 audio of RDCO Board meeting only about Item 4.1K Finance And Administration Pg 91 127 - .wma ( MB)

Click this Windows Media Audio icon for help with audio files March 27, 2015 audio of RDCO Board meeting only about Item 4.1L Corporate Services Pg 128 147 - .wma ( MB)

Click this Windows Media Audio icon for help with audio files March 27, 2015 audio of RDCO Board meeting only about Item 4.1M Corporate Services Bylaw Enforcement Pg 148 159 - .wma ( MB)

Click this Windows Media Audio icon for help with audio files March 27, 2015 audio of RDCO Board meeting only about Item 4.1N Economic Development Commission Pg 160 161 - .wma ( MB)

Click this Windows Media Audio icon for help with audio files March 27, 2015 audio of RDCO Board meeting only about Item 4.1O Regional Board Pg 162 171 - .wma ( MB)

Click this Windows Media Audio icon for help with audio files March 27, 2015 audio of RDCO Board meeting only about Item 4.3 2015 2019 Financial Plan Bylaw No 1356 Revisedmar27 - .wma ( MB)

**** All the budget audio is in the first two links .. it was too much work to figure out each of the items.

Click this Windows Media Audio icon for help with audio files March 27, 2015 audio of RDCO Board meeting only about Item 4.4 Temporary Borrowing Bylaw No 1357 - .wma (481 KB)

Click this Windows Media Audio icon for help with audio files March 27, 2015 audio of RDCO Board meeting only about Addition of Late Item - Item 5.1 MFLNRO Referral 3411445 Westbank First Nation - .wma (296 KB)

Click this Windows Media Audio icon for help with audio files March 27, 2015 audio of RDCO Board meeting only about Item 5.1 MFLNRO Referral 3411445 Westbank First Nation - .wma (4.04 MB)

Click this Windows Media Audio icon for help with audio files March 27, 2015 audio of RDCO Board meeting only about comments from the public in regards to the budget - .wma (11.9 MB)

Click this Windows Media Audio icon for help with audio files March 27, 2015 audio of RDCO Board meeting only about Reardon explaining about how Regional District budgets work - .wma (507 KB)

Click this Windows Media Audio icon for help with audio files March 27, 2015 audio of RDCO Board meeting only about Reardon mentioning there are issues with rural dog control and rural policing - .wma (293 KB)

Click this Windows Media Audio icon for help with audio files March 27, 2015 audio of RDCO Board meeting only about Fire Dept Review Costs - .wma (2.81 MB)

Click this Windows Media Audio icon for help with audio files March 27, 2015 audio of RDCO Board meeting only about Given attending CAO meeting in Victoria - .wma (457 KB)

Click this Windows Media Audio icon for help with audio files March 27, 2015 audio of RDCO Board meeting only about Ophus attending municipal finance meeting - .wma (818 KB)

.pdf icon March 27, 2015 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 4.1 Financial Plan Presentation
.pdf icon Item 4.1 2015 Budget And Five Year Plan Report Revisedmar27
.pdf icon Item 4.1A Budget Piechart And Information Revisedmar27
.pdf icon Item 4.1B Tax Requisitions And Rates Revisedmar27
.pdf icon Item 4.1C Financial Plan Departmental Table Of Contents
.pdf icon Item 4.1D Community Services Engineering Pg 1 34
.pdf icon Item 4.1E Community Services Waste Management Pg 35 42
.pdf icon Item 4.1F Community Services Planning Pg 43 46 Revised Mar27
.pdf icon Item 4.1G Community Services Fire Protection Pg 47 65
.pdf icon Item 4.1H Community Services Police Services Pg 66 73
.pdf icon Item 4.1I Community Services Inspections Pg 74 77
.pdf icon Item 4.1J Parks Services Pg 78 90
.pdf icon Item 4.1K Finance And Administration Pg 91 127
.pdf icon Item 4.1L Corporate Services Pg 128 147
.pdf icon Item 4.1M Corporate Services Bylaw Enforcement Pg 148 159
.pdf icon Item 4.1N Economic Development Commission Pg 160 161
.pdf icon Item 4.1O Regional Board Pg 162 171
.pdf icon Item 4.3 2015 2019 Financial Plan Bylaw No 1356 Revisedmar27
.pdf icon Item 4.4 Temporary Borrowing Bylaw No 1357
.pdf icon Item 5.1 MFLNRO Referral 3411445 Westbank First Nation

*Note* Below is only a snippet, please click yellow highlighted link above for entire content

111 - Electoral Area Planning

                                             2015/2014
Tax Requisition - Kelowna $299,256 / $24,240
Tax Requisition - Peachland $11,994 / $1,060
Tax Requisition - Lake Country $27,141 / $2,422
Tax Requisition - West Kelowna $68,083 / 5,955
Tax Req - EA Cent Ok. West $8,544 / $188,339
Tax Req - EA Cent Ok East $7,680 / $156,433

-------------------------------

.mp3 file icon - click here for help with audio March 27, 2015 audio of entire RDCO Board meeting - .mp3 (13.2 MB)

Click this Windows Media Audio icon for help with audio files March 27, 2015 audio of RDCO Board meeting only about Item 4.1 Financial Plan Presentation - .wma (41.6 KB)

Click this Windows Media Audio icon for help with audio files March 27, 2015 audio of RDCO Board meeting only about Item 4.1 2015 Budget And Five Year Plan Report Revisedmar27 - .wma (8.3 MB)

.pdf icon March 27, 2015 Regional District of Central Okanagan Regular Board Meeting Minutes

4. FINANCE DEPARTMENT

4.1 Review of the 2015 - 2019 Financial Plan

Staff report dated March 18, 2015 and March 25, 2015 provided an overview of the impacts to the 2015-2019 Financial Plan following two previous budget meetings held February 25th and March 12th

It was noted that the final requisition amounts will differ in accordance with the 2015 Revised Roll from BC Assessment Authority which is not yet available.

Staff reviewed that the overall budget has decreased since 2014: operating, debt and transfers. Sources of revenue were noted: tax requisitions, other revenues (which include utilities, licenses, permits, rentals); grants and municipal debt repayment.

Amendments to the final budget following the March 12th meeting include:

470 - Westside Wastewater Treatment Plant - added, confirmed Okanagan Basin Water Board grant of $25,310. Added $356,100 to operating and overhead for additional biosolids hauling and management costs. Partner costs increase as follows: West Kelowna: $241,808, Peachland: $25,471, and WFN: $63,512.

021 - Ellison Fire Department - increase service review amount from $12.5K to $18.75k (total study cost which will be shared with the four electoral area fire departments has been increased to $75k). The cost per average household goes from a decrease of $2.06 in the March 12th draft to an increase of $5.30.

022 - Joe Rich Fire Department - increase service review amount from $12.5K to $18.75k. The cost per average household goes from an increase of $37.64 in the March 1ih draft to an increase of $53.40.

023 - North Westside Fire Rescue - increase service review amount from $12.5k to $18.75k. The cost per average household goes from an increase of $10.55 in the March 12th draft to an increase of $16.86.

024 - Wilsons Landing Fire Department - increase service review amount from $12.5k to $18.75k. The cost per average household goes from an increase of $44.34 in the March 12 draft to an increase of $57.69.

117 - Sterile Insect Release - amended as per final parcel tax information received from SIR. Total parcel taxes are $513,356.

In addition, amendments have been made to electoral area planning, as the Regional District has received formal notice that all municipalities have agreed to fully opt-in to fringe area planning.

Changes to General Taxes Per Area as follows:


click for a larger copy

================

4.2 Public Comment on 2015 - 2019 Financial Plan

Chair Given asked if there was anyone in the gallery who wished to comment on the Financial Plan.

• David Perron, 4035 Gellatly Road, West Kelowna. - expressed concern that only $60,000 has been budgeted for the development of a Master Plan for the Wastewater Treatment Plant and that there should be a well-conceived plan not just an update. Believes there should be a 20-Year Master Plan. Concerned regarding the $300,000 cost overrun due for the transportation of biosolids. Requests $60,000 be moved forward to 2015 and another $60,000 added to the 2016 budget.
• Gary Leduc - what is the fire service review for, who is doing it and what are the expected outcome? $18.75k seems like a lot of money for Ellison residents for a review. Concern that fire service will be removed from the Ellison area.
• Ben Wasyliuk, 6900 Goudie Road, member of the Joe Rich Fire Department - In 2008 a fire underwriter survey review was done. Prior policy was to do a review every 10 years. RDCO policy is to do a service review every 5 years. Underwriter reviews are covered by insurers, not the public. There are still some outstanding issues from the 2008 review that have not been completed (cisterns, generator back-ups at the fire hall). Information needs to be based on where we are today and what needs to be done going forward. Ask to consider using Fire Underwriters Survey instead of spending $75,000.
• Mr. Pauls, 8370 Sun Valley Road - fire service review can it be done for less money. Concern about the amount of taxes in Joe Rich.

Staff Response to Public Input:
With respect to Ellison and Joe Rich Fire Departments it has been identified that an independent review is required. It is best to have a third party complete the review. Staff need to ensure a safe service is being delivered and that the service is running within the policy and guidelines of the RDCO. Costs have been budgeted at the same level as previous reviews of a similar nature. The Board has adopted a policy of 5-year reviews.

WWTP Master Plan - Staff noted with respect to moving $60,000 from 2016 to 2015, the Board can do this if it should desire. It was noted that a decision was made to move the Master Plan forward in 2014, but due to other cost issues (ie: biosolids & odour issues) it was deferred to 2015/2016. The stakeholder committee has reviewed the scope for the review which will be quite expansive and it has been identified in the 2016 budget. Work will span over two years.
The question was raised whether $120,000 will be adequate for a 20 year plan? Staff believes it will be. Work will cross over two fiscal years. Terms of Reference is being reviewed, but will take some time to finalize and agree to.

Director Hanson noted she originally did not participate in grant in aid allocations but chose to increase the fire department training instead.
Believes $75,000 is too high for a fire service review.
Director Carson had previously requested that the fire service review be deferred for a year. The Board supported the review to be completed this year.
The review is not about the loss of fire services to anyone area. Other service reviews are being done as well in 2015 but they are for much smaller services. External reviews produce higher outcomes including best practices from other areas, how the service operates, costs, and issues.

==================

4.3 Regional District of Central Okanagan 2015 - 2019 Financial Plan Bylaw No. 1356, 2015, 1st, 2nd and 3rd readings and Adoption (All Directors - Weighted Vote)

BASRAN/FINDLATER
THAT Regional District of Central Okanagan 2015 - 2019 Financial Plan Bylaw No. 1356, 2015 be given first, second and third readings and adopted.

CARRIED (Hanson, Carson opposed)

==================

4.4 Regional District of Central Okanagan Temporary Borrowing Bylaw No. 1357, 2014 1st, 2nd and 3rd readings and Adoption (All Directors Weighted Vote)

OPHUS/FORTIN
THAT Regional District of Central Okanagan Temporary Borrowing Bylaw No. 1357, 2015 be given first, second and third readings and adopted.

CARRIED Unanimously

-------------------------------

.mp3 file icon - click here for help with audio March 27, 2015 audio of entire RDCO Board meeting - .mp3 (13.2 MB)

Click this Windows Media Audio icon for help with audio files March 27, 2015 audio of RDCO Board meeting only about Item 4.1 Financial Plan Presentation - .wma (41.6 KB)

Click this Windows Media Audio icon for help with audio files March 27, 2015 audio of RDCO Board meeting only about Item 4.1 2015 Budget And Five Year Plan Report Revisedmar27 - .wma (8.3 MB)

Blue Divider Line

.pdf icon January 26, 2015 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Nothing was mentioned in the Highlights about Fringe Planning Area Agreements

-------------------------------

.mp3 file icon - click here for help with audio January 26, 2014 audio of entire RDCO Board meeting - .mp3 (20.0 MB)

Click this Windows Media Audio icon for help with audio files January 26, 2015 audio of RDCO Board meeting only about Fringe Planning Area Agreements - .wma ( MB)

There is no audio for Fringe Planning Area Agreements because it was an in camera meeting

.pdf icon January 26, 2015 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Can't find anything in the Agenda about Fringe Planning Area Agreements

-------------------------------

.mp3 file icon - click here for help with audio January 26, 2014 audio of entire RDCO Board meeting - .mp3 (20.0 MB)

Click this Windows Media Audio icon for help with audio files January 26, 2015 audio of RDCO Board meeting only about Fringe Planning Area Agreements - .wma ( MB)

There is no audio for Fringe Planning Area Agreements because it was an in camera meeting

.pdf icon January 26, 2015 Regional District of Central Okanagan Regular Board Meeting Minutes

11. RISE FROM IN CAMERA & REPORT

Fringe Planning Area Agreements
The Board rose from In Camera and reported that the following resolution was adopted by the Regional Board at its September 29,2014 In Camera meeting. Staff continues to negotiate with municipal partners in a new Part 26 Cost-Sharing
Agreement for resolution prior to final budget approval in March 2015.

" THAT the Regional Board authorize its signing officers to execute, preferably by Dec. 1, 2014:
1a) Fringe Planning Area (FPA) Operating Agreements with all the FPA participants that confirms the existing RDCO operating regime for fringe area planning, and that
1b) Transitional Part 26 Cost Sharing Agreements with all FPA participants based on the current operating regime to handle FPA matters on an interim basis be executed preferably by Dec. 1, 2014.

THAT the Regional Board ratify the existing regime and decision to execute Transitional Part 26 Cost Sharing Agreements with all FPA participants based on the current operating regime to handle FPA matters on an interim basis, preferably by March 16, 2015.
THAT following the completion of 1a) and 1b), the Board request staff to define a process and obtain position statements from all FPA participants outlining their continued interest in the Fringe Planning Area arrangement.
THAT the Board authorize the Chief Administrative Officer to enter negotiations with FPA participants wishing to continue in a new Part 26 Cost-Sharing
Agreement pursuant to s804.1 of the Local Government Act. "

-------------------------------

.mp3 file icon - click here for help with audio January 26, 2014 audio of entire RDCO Board meeting - .mp3 (20.0 MB)

Click this Windows Media Audio icon for help with audio files January 26, 2015 audio of RDCO Board meeting only about Fringe Planning Area Agreements - .wma ( MB)

There is no audio for Fringe Planning Area Agreements because it was an in camera meeting

Blue Divider Line

.pdf icon October 9, 2014 Regional District of Central Okanagan Governance and Services Committee Meeting Agenda

.pdf icon Item 5.1 Planning For Ecological Connectivity In The RDCO

*Note* This is only a snippet, please click link above for entire content

Purpose: To provide an update on the collaborative works being undertaken by UBC Okanagan and RDCO on ecological connectivity.

Executive Summary:
Ecological connectivity or a connected network of ecosystems is important to support ecosystem functions and the movement of species. It is also an important component in the continued provision of ecosystem services like clean air and water and contributes to the unique Central Okanagan lifestyle and environment. Planning for ecosystem connectivity starts with the identification of existing green spaces, natural areas and potential linkages but must also take land use into account. The Okanagan Region Biodiversity Conservation Strategy identified priority connectivity corridors and this mapping together with the land use information from the Regional Growth Strategy update, has led to a partnership with UBC-Okanagan to further refine ecological connectivity.

RECOMMENDATION:
THAT this Report and the presentation on Planning for Ecological Connectivity in the RDCO be received for information.

-------------------------------

.mp3 file icon - click here for help with audio October 9, 2014 audio of entire RDCO Governance and Services Committee meeting - .mp3 (22.4 MB)

Click this Windows Media Audio icon for help with audio files October 9, 2014 audio of RDCO Governance and Services Committee meeting only about Item 5.1 Planning For Ecological Connectivity In The RDCO - .wma (18.7 MB)

.pdf icon October 9, 2014 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

5. Community Services

5.1 Planning for Ecological Connectivity in the RDCO (Presentation by Dr. Lael Parrott, Director of the Okanagan Institute for Biodiversity, Resilience and Ecosystem Services at UBC-Okanagan

Staff introduced Dr. Parrott to the Committee who provided an update on the ecosystem connectivity project work.

The Okanagan Region Biodiversity Conservation Strategy, led by the Okanagan Collaborative Conservation Program, identified connectivity corridors to support ecosystem functions and the movement of species. This mapping together with the land use information from the Regional Growth Strategy update, has led to a partnership with UBC-Okanagan to further refine ecological connectivity across the RDCO. The objective of this project is to assist in identifying a network of patches
and corridors whose conservation or restoration may contribute to maintaining ecosystem connectivity for a broad range of species in the Okanagan Basin.

Directors Given and Basran arrived at 8:35 a.m. Director Fielding arrived at 8:37 a.m.

Land use change may impact the landscape and affect ecological resilience or the capacity of an ecosystem to respond to disturbances. Planning to identify and maintain a connected network of ecosystems begins with existing parks, natural areas and greenways. Barriers and missing linkages need to be identified and addressed in order to ensure connectivity into the future. By combining mapping of priority environmental areas and linkages with land use, a more realistic approach to ecosystem connectivity can be achieved.

Director Singh arrived at 8:53 a.m.

A review of next steps was provided. In discussion it was noted that there is a need to get this information more widely publicized ie: saving natural parkland/grasslands. Elected officials need to be aware to build policies into OCPs and when development occurs in the valley this information should be considered by developers (build into development plans to maintain corridors) and continue to look at different functions that conservation plays into. Conservation is not a nice
to have, but an essential part to live-ability. Natural capital value needs to be linked to development. Continue to use our regional parks as a 'laboratory' to educate the public ie: interpretative signage how it relates to the environment and natural capital.

EDGSON/GIVEN
THAT the Planning for Ecological Connectivity in the RDCO presentation by Dr. Lael Parrott, Director of the Okanagan Institute for Biodiversity, Resilience and Ecosystem Services at UBC-Okanagan be received for information.

CARRIED

-------------------------------

.mp3 file icon - click here for help with audio October 9, 2014 audio of entire RDCO Governance and Services Committee meeting - .mp3 (22.4 MB)

Click this Windows Media Audio icon for help with audio files October 9, 2014 audio of RDCO Governance and Services Committee meeting only about Item 5.1 Planning For Ecological Connectivity In The RDCO - .wma (18.7 MB)

Blue Divider Line

.pdf icon September 12, 2013 Regional District of Central Okanagan Governance and Services Committee Meeting Agenda

.pdf icon Item 6.1 Quarterly Program Measures Report

044 - Building Inspection

Organizational restructuring resulted in a Manager of Inspections and Fire Services position filled effective April 2013 by Dan Wildeman. This position oversees the Fire Protection and Inspection Services Departments. Both electoral areas have a special one year requisition for 2013 to provide a consistent level of building inspection services due to lower revenues generated from permit fees. To June 30, 2013, 77 building permit applications have been made. Building permit applications in 2012 totaled 63 at June 30 and 130 for the year. Construction value of permits issued continues to decrease as shown when comparing the June 30, 2013 value of $3,371,053 to the June 30, 2012 value of $4,531,235.

Building Inspector has an adjusted work week allowing for fielding of questions from the weekend and providing improved customer service. Information Services dept. is currently in the process of purchasing a tablet computer and approving a program to allow field entry and uploading upon returning to the office to improve efficiency and effectiveness. Chief Building Inspector, Ray Paterson, retired after 23 years with the Regional District.

111 - Electoral Area Planning
Application fee revenue is $7,200 higher than budgeted at June 30; three development applications totaled $11,000. To June 30, 2013, 33 lots have subdivided and 69 development enquires have been made, a significant increase compared to 4 lot subdivisions and 25 development enquiries at June 30, 2012. Fringe Area Planning cost sharing agreements work plan was presented to the Board in May 2013. Draft maps and fringe area agreement document with financials details to be prepared in the third quarter. Groundwater Study initiatives were completed in March 2013 in conjunction with OBWB and the Province regarding the location and drilling of the Ellison monitoring well. Joe Rich Rural Land Use Bylaw amendment was adopted changing the land use designation on a property to allow the owner to subdivide into two lots and bringing it in line with similar designations provided for other properties.

Planning Services:
Organizational restructuring resulted in the creation of Community Services headed up by Director Chris Radford. Community Services oversees Planning Services. Ron Fralick was promoted to Manager of Planning Services effective January 1, 2013. An exemption from the requirement for ministerial approval on RDCO bylaws has been granted due to clear demonstration of the department to work effectively with referral agencies and the Province to address issues as they arise early during the bylaw review process. This exemption will streamline and reduce processing time for approval of both private landowner and RDCO initiated development applications and other bylaws subject to the exemption regulation.

110 - Regional Planning
Regional Growth Strategy: Continued consultation among the local governments, Provincial Ministries, stakeholders, Westbank First Nation and staff to finalize draft RGS Agreement. The updated Regional Growth Strategy is anticipated to be adopted in the fall of 2013. Aggregate Supply & Demand Study: A draft study, representing a key milestone of 70% completion of the project, was presented to the G&S Committee, referred out to agencies and made available to the public on June 13, 2013. Both the RGS and Aggregate Supply & Demand Study draft updates are available online at www.futureok.ca. The Board has accepted the proposed RGS and Fringe Area policy amendments for the neighbouring Thompson-Nicola Regional District. Development of Bio-Diversity Conservation Strategy carried forward from 2012 has progressed with the finalization of the Methodology and Analysis Report; inclusion of mapping in the RDCO amalgamated environmental data set and review of Draft 2 of the Connectivity document and Strategy. Staff update: Permanent part-time employee moved into a fulltime term position to replace staff member on leave. Relief employee was hired to fill the part-time position during the term.

-------------------------------

.mp3 file icon - click here for help with audio September 12, 2013 audio of entire RDCO Governance and Services Committee meeting - .mp3 (28.2 MB)

Click this Windows Media Audio icon for help with audio files September 12, 2013 audio of RDCO Governance and Services Committee meeting only about Item 6.1 Quarterly Program Measures Report - .wma (22.3 MB)

Click this Windows Media Audio icon for help with audio files September 12, 2013 audio of RDCO Governance and Services Committee meeting only about Item 6.1 Quarterly Program Measures Report Building Inspection workload - .wma (191 KB)

Click this Windows Media Audio icon for help with audio files September 12, 2013 audio of RDCO Governance and Services Committee meeting only about Item 5.1 And 5.2 Okanagan Wetland Strategy Habitat Connectivity - .wma (32.9 MB)

.pdf icon September 12, 2013 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

5. Community Services

Environmental Planning:

5.1 OBWB collaboration and Okanagan Wetland Strategy--presentation by Anna Warwick-Sears and Nelson Jatel (Okanagan Basin Water Board)

Anna Warwick-Sears introduced the topic of collaboration between the Water Board and RDCO. Solutions to water issues are bigger than one jurisdiction.

Director Baker arrived at 8:37 a.m.

Through the OBWB grant program, the RDCO and partners have been involved in a number of projects including: sensitive habitat inventory mapping; best management practices illustrations; hydrogeological assessments and modeling of aquifer systems in the central Okanagan; stream restoration and education activities on Joe Rich Creek; the "silvopasture" project in Vernon and Oyama Creek watersheds; Okanagan Lake foreshore inventory mapping; and wetland inventory, collaboration and prioritization.

Nelson Jatel provided an update on the Okanagan Wetland Strategy and the ground water study. RDCO Community Services Planning Section is working in collaboration with the Okanagan Basin Water Board (OBWB) on a number of initiatives related to water conservation and quality, including input on the Regional Growth Strategy.

Director Stack arrived at 8:47 a.m.

Regional planning function is imperative to the strategy as it has to be bigger than Central Okanagan boundaries. The majority of funding comes from senior governments. Wetlands are the 'kidneys' of the environment. The Strategy is
looking at emerging issues and collecting the dots between data currently available and future data.

Discussion:
- Director Baker noted that Lake Country is supporting a resolution at UBCM to get more staffing in environment offices in the Okanagan. Jatel noted they don't see a trend for increased staffing being re-routed to the environment. The answer is
going to rest in new solutions to consider and dealing with constricted budgets.
- If new sources of revenue are taxed, need to ensure the funds are being directed to the areas identified.
- Are there any results back from the Joe Rich water study? The data from Joe Rich is just beginning-limited data sets available, still playing catch-up. It is imperative to share data in a meaningful way to help local government in the decisions they are required to make when it comes to development.
- Is the OBWB looking at working with local governments on storage of water, particularly high level? Storage is something that is done by individual water utilities. Storage is multi-jurisdictional as well - province, local governments, First Nations.
- Lobbying provincial representatives re: water quantity/quality affects health care.
- It is one water basin, We all have to work together to protect water sources,
- One of the issues RDCO is looking at is the emergency program for climate change including: continuity of service, adaption including catastrophic events, flood risk assessments/mapping critical to the future.

ZIMMERMANN/FIELDING
THAT the presentation by Anna Warwick-Sears and Nelson Jatel, Okanagan Basin Water Board on the Okanagan Wetland Strategy be received for information.

CARRIED

======================

5.2 Habitat connectivity in the Okanagan Region--presentation by Dr, Lael Parrot (UBC-O) Species at risk

Another collaborative environmental planning project that has been partially funded through RDCO is the Biodiversity Conservation Strategy, The information and mapping on habitat connectivity that has been developed in conjunction with the project, together with the land use information from the Regional Growth Strategy update, has led to a partnership with UBCO to further refine habitat connectivity across the RDCO area, The objective of this project is to assist in identifying a terrestrial network of patches and corridors whose conservation or restoration may contribute to maintaining habitat connectivity for a broad range of species in the Okanagan Basin. Restoring habitat connectivity once it has been lost is considerably more costly and much less effective than conserving existing native habitat. Dr. Lael Parot provided a presentation on identifying priority areas for conserving habitat connectivity in the Okanagan Region.

The vision of the group: maintaining ecological functional landscape in the Okanagan; support and sustain native biodiversity; maintain habitat connectivity for native species throughout the valley and with Washington State.
Why is it important to maintain natural habitats? To maintain quality of life, local ecosystem is unique to Canada, 25% of species at risk are located here. How much habitat is enough? Minimal values includes 40% of historic watershed wetland coverage; 50% native vegetation cover or more at the watershed scale to support most species and healthy aquatic system, 75% of stream lengths should be vegetated.

Director Findlater arrived at 9:22 a.m.

Some previous work has been done by Okanagan Collaborative Conservation Program and the South Okanagan Conservation Program. Objective of program was reviewed as well as the method of work UBC-O is doing. Working groups are being formed which includes Washington State. Species don't know about borders
- collaboration is imperative.

Discussion:
- As you do the mapping and analysis will remediation be done as well? The first step is to identify what we have in the current landscape that can be conserved.

Remediation gets into a whole other field which would need funding. This project may identify priority areas.
- How do you anticipate local governments to be involved? That is why they are here today - currently contact is with local government staff.
- The challenge in conservation is identifying where subdivisions are - what is on public lands, what is on private lands.

Director Gray arrived at 9:35 a.m.

- Important to review/look at restrictive development to protect the natural landscape. Need to look at extreme scenarios - public dialogue will be important.
- What is the timeline to present some information to staff/board? Connectivity maps - 12 to 18 months. Honor thesis available by May 2014. Larger project simulation models - 5 year project plus.
- Important to establish environmental contacts with each of the municipalities staff can assist with this. Important to engage with all staff, at all levels.
- Bringing First Nations in is critical at the beginning of the process and bringing in their values as well.
- This work fits in with the Regional Growth Strategy.

STACK/BAKER
THAT the presentation by Dr. L. Parrot (UBC-O) on habitat connectivity in the Okanagan region be received for information.

CARRIED

======================

6. Finance & Administrative Services

6.1 Quarterly Program Measures Report - Year-to-date June 30, 2013

The quarterly measures report, year-to-date June 30, 2013, Executive Summary was presented for information. Staff highlighted areas of note including:
• At the end of June budgets are on track. Budget revision will come forward in regards to capital costs.
• Restructuring of staff has occurred - existing and new staff.
• Trepanier Fire - paid on call reimbursement has been received from Ministry of Forests. Surplus has been reflected in revenues. The past practice is to top up paid on call wages to $30 for incident and budget remainder into reserves. Reimbursement is reflective of what other fire departments are paid for response. The question was raised whether it sets a precedent to reimburse paid-on-call at this rate? The question was raised whether the Board need to approve a policy change or is this administrative in nature?
Staff noted this is within the existing budget. Need to be consistent across other communities, staff to confirm that it is consistent in the region.

OPHUS/ZIMMERMANN
THAT staff provide a report to the Board on the policy for reimbursement of paid on call emergency response for fires such as the Trepanier Fire, confirming the practice for reimbursement is consistent in the region.

CARRIED

-------------------------------

.mp3 file icon - click here for help with audio September 12, 2013 audio of entire RDCO Governance and Services Committee meeting - .mp3 (28.2 MB)

Click this Windows Media Audio icon for help with audio files September 12, 2013 audio of RDCO Governance and Services Committee meeting only about Item 6.1 Quarterly Program Measures Report - .wma (22.3 MB)

Click this Windows Media Audio icon for help with audio files September 12, 2013 audio of RDCO Governance and Services Committee meeting only about Item 6.1 Quarterly Program Measures Report Building Inspection workload - .wma (191 KB)

Click this Windows Media Audio icon for help with audio files September 12, 2013 audio of RDCO Governance and Services Committee meeting only about Item 5.1 And 5.2 Okanagan Wetland Strategy Habitat Connectivity - .wma (32.9 MB)

Blue Divider Line

.pdf icon May 27, 2013 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Nothing was mentioned in the Highlights about Item 9.2 Regional Planning And Electoral Area Planning Work Plan

-------------------------------

.mp3 file icon - click here for help with audio May 27, 2013 audio of entire RDCO Board meeting - .mp3 (12.3 MB)

Click this Windows Media Audio icon for help with audio files May 27, 2013 audio of RDCO Board meeting only about Item 9.2 Regional Planning And Electoral Area Planning Work Plan - .wma (3.16 MB)

.pdf icon May 27, 2013 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 9.2 Regional Planning And Electoral Area Planning Work Plan

*Note* This is only a snippet, please click link above for entire content.

RECOMMENDATION:
THAT the Regional Board receives the report of May 21, 2013 from the Manager of Planning and endorses the proposed work plan for the review of Regional and Fringe Area Planning Services.

Purpose:
To provide the Regional Board with a work plan for the review of Regional and Fringe Area Planning as directed by the Regional Board on May 9, 2013.

-------------------------------

.mp3 file icon - click here for help with audio May 27, 2013 audio of entire RDCO Board meeting - .mp3 (12.3 MB)

Click this Windows Media Audio icon for help with audio files May 27, 2013 audio of RDCO Board meeting only about Item 9.2 Regional Planning And Electoral Area Planning Work Plan - .wma (3.16 MB)

.pdf icon May 27, 2013 Regional District of Central Okanagan Regular Board Meeting Minutes

Planning (Unweighted Vote)

9.2 Report regarding Work Plan for the review of Regional Planning and Electoral Area Planning (6520-02) (All Directors)

Staff report dated May 21, 2013 provided an outline of what regional planning encompasses (all municipalities and electoral areas are required to participate in the service), as well as background information on fringe area planning. The issue of fringe area planning and the formula for allocating costs has been ongoing for more than 20 years. Historically, fringe area planning costs have been included under electoral area planning that consists of policy development (Official Community Plans) and Land Use Management (zoning, development and variance permits, temporary use permits and various other minor regulations) pursuant to Park 26 of the Local Government Act. Staff outlined the work plan developed to continue the review of fringe area planning with the plan to bring a report back to the Board by the fall of 2013.

The issue of what is regional planning and what is electoral area planning was raised. Identification of what each needs to be determined first, and from there fringe area planning. Fringe area planning is complex. The scope of both planning areas, regional and electoral area (which includes fringe area planning) will be dealt with in the review.

OPHUS/BAKER
THAT the Regional Board receive the report of May 21,2013 from the Manager of Planning and endorses the proposed work plan for the review of regional and electoral area (including fringe area) planning services.

CARRIED

-------------------------------

.mp3 file icon - click here for help with audio May 27, 2013 audio of entire RDCO Board meeting - .mp3 (12.3 MB)

Click this Windows Media Audio icon for help with audio files May 27, 2013 audio of RDCO Board meeting only about Item 9.2 Regional Planning And Electoral Area Planning Work Plan - .wma (3.16 MB)

Blue Divider Line

.pdf icon January 17, 2013 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Board Committee Appointments

The Regional Board has approved appointments of Directors to various statutory committees such as the Sterile Insect Release program, Okanagan Basin Water Board and Okanagan Regional Library Board. In addition, appointments have been confirmed for Regional District committees such as Audit-Human Resources, Economic Development Commission and the Chief Executive Officer Selection Committee.

-------------------------------

.mp3 file icon - click here for help with audio January 17, 2013 audio of entire RDCO Board meeting - .mp3 (11.7 MB)

Click this Windows Media Audio icon for help with audio files January 17, 2013 audio of RDCO Board meeting only about Item 6.3 2013 Committee - Board Appointments - Electoral Area Session Added to the Agenda - .wma (293 KB)

Click this Windows Media Audio icon for help with audio files January 17, 2013 audio of RDCO Board meeting only about Item 6.3 2013 Committee - Board Appointments - Directors Meeting Hanson and Edgson approval - .wma (197 KB)

Click this Windows Media Audio icon for help with audio files January 17, 2013 audio of RDCO Board meeting only about Item 6.3 2013 Committee - Board Appointments - Okanagan Regional Library Edgson - .wma (205 KB)

 
Click this Windows Media Audio icon for help with audio files January 17, 2013 audio of RDCO Board meeting only about Item 6.3 2013 Committee - Board Appointments - Film Commission - Hanson appointed - .wma (815 KB)

.pdf icon January 17, 2013 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 6.3 2013 Committee -Board Appointments

*Note* This is only a snippet, please click link above for entire content

Central Okanagan West Electoral Area Advisory Planning Commission

Don Bennison (2 yr term - May 2014
Jeff Deacoff (3 yr term - May 2015)
Ben Hansen (3 yr term - May 2015)
Joe Lafrancesco (3 yr term - May 2015)
Bob Johncox (2 yr term - May 2014)
Norm MacLeod (3 yr term - May 2015)
Helmuth Mitchell (3 yr term - May 2015)

-------------------------------

.mp3 file icon - click here for help with audio January 17, 2013 audio of entire RDCO Board meeting - .mp3 (11.7 MB)

Click this Windows Media Audio icon for help with audio files January 17, 2013 audio of RDCO Board meeting only about Item 6.3 2013 Committee - Board Appointments - Electoral Area Session Added to the Agenda - .wma (293 KB)

Click this Windows Media Audio icon for help with audio files January 17, 2013 audio of RDCO Board meeting only about Item 6.3 2013 Committee - Board Appointments - Directors Meeting Hanson and Edgson approval - .wma (197 KB)

Click this Windows Media Audio icon for help with audio files January 17, 2013 audio of RDCO Board meeting only about Item 6.3 2013 Committee - Board Appointments - Okanagan Regional Library Edgson - .wma (205 KB)

 
Click this Windows Media Audio icon for help with audio files January 17, 2013 audio of RDCO Board meeting only about Item 6.3 2013 Committee - Board Appointments - Film Commission - Hanson appointed - .wma (815 KB)

.pdf icon January 17, 2013 Regional District of Central Okanagan Regular Board Meeting Minutes

6.3 Chair Hobson's Recommendation for 2013 Committee/Board Appointments (All Directors - Unweighted Vote)

Chair Hobson provided draft committee appointments for consideration by the Board. A request for a new appointment to the Okanagan Film Commission was discussed. Director Hanson agreed to this appointment for 2013.

BAKER/EDGSON
THAT the RDCO 2013 Committee/Board appointments be approved as amended; Okanagan Film Commission - Director Hanson

CARRIED

==================

6.4 UBCM Electoral Area Directors Meeting - Feb. 19-20,2013 - Approval for Director Edgson to attend (All Directors - Unweighted Vote)

FINDLATER/ZIMMERMANN
THAT the Regional Board approves the attendance of Director Edgson and Director Hanson at the UBCM Electoral Area Directors meeting scheduled for Feb. 19-20, 2013 in Richmond, BC.

CARRIED

==================

Nothing in the Minutes about Okanagan Regional Library

-------------------------------

.mp3 file icon - click here for help with audio January 17, 2013 audio of entire RDCO Board meeting - .mp3 (11.7 MB)

Click this Windows Media Audio icon for help with audio files January 17, 2013 audio of RDCO Board meeting only about Item 6.3 2013 Committee - Board Appointments - Electoral Area Session Added to the Agenda - .wma (293 KB)

Click this Windows Media Audio icon for help with audio files January 17, 2013 audio of RDCO Board meeting only about Item 6.3 2013 Committee - Board Appointments - Directors Meeting Hanson and Edgson approval - .wma (197 KB)

Click this Windows Media Audio icon for help with audio files January 17, 2013 audio of RDCO Board meeting only about Item 6.3 2013 Committee - Board Appointments - Okanagan Regional Library Edgson - .wma (205 KB)

 Click this Windows Media Audio icon for help with audio files January 17, 2013 audio of RDCO Board meeting only about Item 6.3 2013 Committee - Board Appointments - Film Commission - Hanson appointed - .wma (815 KB)

Blue Divider Line

.pdf icon November 10, 2011 Regional District of Central Okanagan Governance and Services Committee Meeting Agenda

.pdf icon Item 10.1 Quarterly Program Measures Report.pdf

Development Services:

Planning Services:
110- Regional Planning (Page 50): Regional Growth Strategy is expected to be complete by 2013, with the adoption of a new RGS Bylaw. Environmentally Sensitive Areas update draft wording completed with the final review underway. Field test conducted in September 2011. Request for Proposal posted June 30 for review of energy use and Green House Gas emissions inventory for the RDCO, Electoral Areas and member municipalities. Sustainability Solutions Group is undertaking the work to create a GHG model to illustrate the impacts land use decisions have on the region's GHG emissions. Groundwater Study Initiative budget approved for monitoring well. A site has been identified for Joe Rich with well development anticipated for October 2011. Amendments have been adopted to the Development Applications Procedures Bylaw. The changes introduce new fees and adjustments to existing fees to bring the RDCO in line with other government jurisdictions. Amendments to the RD Ticket Information Utilization Bylaw include new ticketing offences for relevant sections of the RDCO Zoning, Subdivision and Development Servicing Bylaws. SEI Mapping fieldwork occurred in June &July for the Official Community Plans. SEI has been completed and draft mapping received for review.

111 - Electoral Area Planning (Page 52): The second round of community consultation Open Houses were hosted September 2011 by the RDCO to provide information on the first draft of the Official Community Plans for the Brent Rd/Trepanier area and South Slopes area. Procedures Bylaw 944 update proposed amendments to be developed and Change to Fee schedule brought before the Board Oct. 13, 2011. RDCO Liquor License policy amendment developed which delegated staff to provide the local government response with respect to Special Occasion Licenses. Gas Tax Community Works Funds of $6,500 have been approved to assist in the cost of drilling an aquifer groundwater monitoring well in the Ellison Area. This well is in addition to the $6,500 contribution from the approved 2011 Electoral Area budget for the cost of an aquifer monitoring well in the Joe Rich area. Amendments to the RD Ticket Information Utilization Bylaw include new ticketing offences for relevant sections of the Ellison and Rural Westside Official Community Plan bylaws and the Joe Rich Rural Land Use Bylaw.

------------------------------------------------

.mp3 file icon - click here for help with audio November 10, 2011 audio of entire RDCO Governance and Services Committee meeting .mp3 (230 MB)

Click this Windows Media Audio icon for help with audio files November 10, 2011 audio of RDCO Governance and Services Committee meeting only about Item 10.1 Quarterly Program Measures Report - .wma (6.07 MB)

.pdf icon November 10, 2011 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

10. Finance & Administrative Services

10.1 Quarterly Program Measures Report - Year-to-date - September 30, 2011

Staff report dated November 2nd outlined an executive summary highlights for the year quarterly program measures report to September 30, 2011. Staff verbally reviewed some of the highlights noting that an amendment to the financial plan bylaw is forthcoming.

OPHUS/EDGSON
THAT the Quarterly Program Measures Report, year-to-date September 30,2011 be received.

CARRIED

It was noted that construction is underway on the Okanagan Safe Harbour and that Lake Country has expressed concern that it will not function in the same way as previous and questioned whether this was a budget issue. Staff noted that the
RDCO is working on refurbishment of safe harbor in cooperation with the Ministry of Environment (MOE) approvals. MOE has identified fisheries habitat in and around the safe harbor and this has elevated concern around the criteria for refurbishment in the area.
There will be impacts from southerly waves as batterboards are no longer in place and cannot be added due to Ministry approvals. Staff continue to work with the MOE regarding the height of the courtesy dock-- under the large lake protocol
docks cannot be floating which means the dock will not function well in low water.
The MOE has agreed to lower the dock slightly and staff will continue to work with MOE to seek approval to drop the dock level-the best may be at high water level.

------------------------------------------------

.mp3 file icon - click here for help with audio November 10, 2011 audio of entire RDCO Governance and Services Committee meeting .mp3 (230 MB)

Click this Windows Media Audio icon for help with audio files November 10, 2011 audio of RDCO Governance and Services Committee meeting only about Item 10.1 Quarterly Program Measures Report - .wma (6.07 MB)

Blue Divider Line

.pdf icon August 11, 2011 Regional District of Central Okanagan Governance and Services Committee Meeting Agenda

.pdf icon Item 11.1 Quarterly Program Measures Report.pdf

Planning Services:
110 - Regional Planning (page 52): Regional Growth Strategy Consultation Plan adopted December 13, 2010. Local government, stakeholders and public consultation and involvement will be included in the update process, which is expected to be complete by 2013, with the adoption of a new RGS Bylaw. RGS Phase 1 Background Information Report and Public Consultation Report were available for viewing May 13, 2011 at futureok.ca.

Foreshore Structures Bylaw: Consultant to be engaged, Request for Proposals to be drafted.

A Regional Board resolution has been sent to the Southern Interior Local Government Association convention to request the Provincial Government's assistance in developing and implementing regional plans identifying sites that are suitable and not suitable for extraction. Discussions with Ecoscape Environmental have been initiated for the SEI Mapping required for the Official Community Plans under development.

Contact has been made with home owners requesting access to properties.

Okanagan Lake Foreshore Inventory Mapping Compilation and Aquatic Habitat Index funding approved in full. Memorandum of Understanding has been signed by all participants and final report received from consultant in May 2011. Both reports have been completed on Source Water Protection for Trepanier Creek and Peachland Creek watersheds and Oyama Creek and Vernon Creek watersheds.

111 - Electoral Area Planning (Page 54): Contract for the development of two OCP's for the Lakeshore Rd, June Springs Estates, Trepanier and Brent Rd areas was awarded to HB Lanarc Consultants Ltd. HB Lanarc's bid of $134,980 received the highest technical score for its thorough proposal. Community consultation Open Houses were hosted April 2011 by the RDCO to provide preliminary information received from surveys, to receive feedback and to answer any questions. An amendment to the Ellison Official Community Plan and the Joe Rich Rural Land Use Bylaw has been adopted by the Board to include a new
Greenhouse Gas Emission Reduction Strategy as required by the Province. The Joe Rich Rural Land Use Bylaw also includes an amendment restricting development of Recreational Vehicle parks on rural designated properties that allow agriculture as a permitted use. Ellison OCP Greenhouse Gas Emission Reduction Strategy is complete. Joe Rich Rural Land Use Bylaw Amendment was adopted April 18, 2011.

Initial meetings to implement Application Tracking System have been completed. A model program has been created and testing is in progress. Data conversion is underway.

-------------------------------

.mp3 file icon - click here for help with audio August 11, 2011 audio of entire Governance and Services Committee meeting - .mp3 (195 MB)

Click this Windows Media Audio icon for help with audio files August 11, 2011 audio of RDCO Governance and Services Committee meeting only about the Item 11.1 Quarterly Program Measures Report - .wma (6.14 MB)

.pdf icon August 11, 2011 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

11. Finance

11.1 Quarterly Program Measures Report, Year-to-date - June 30, 2011

The Quarterly Program Measures Report, year-to-date June 30, 2011, Executive Summary was presented for information and review. Staff highlighted any areas of financial concern to date within the Executive Summary.

The Committee was reminded it is staff's responsibility to identify any change from their original plans including goals, revenues, expenses and that it's the Board's responsibility to ensure the documents are reviewed and any concerns raised.

SHEPHERD/FINDLATER
THAT the Quarterly Measures Report, Year-to-date June 30,2011 be received.

CARRIED

-------------------------------

.mp3 file icon - click here for help with audio August 11, 2011 audio of entire Governance and Services Committee meeting - .mp3 (195 MB)

Click this Windows Media Audio icon for help with audio files August 11, 2011 audio of RDCO Governance and Services Committee meeting only about the Item 11.1 Quarterly Program Measures Report - .wma (6.14 MB)

Blue Divider Line

.pdf icon March 10, 2011 Regional District of Central Okanagan Governance and Services Committee Agenda

.pdf icon Item 3.1 New Official Community Plans Update.pdf

.pdf icon Item 4.1 Woodhaven Regional Park UBCO Eco Art Project Update.pdf

5. Finance & Administrative Services

5.1 Quarterly Measures Report - Year-to-date December 31, 2010

b) Review - Parks Services [as directed by the Regional Board] (M. Kopp)

.mp3 file icon - click here for help with audio March 10, 2011 audio of entire RDCO Governance and Services Committee meeting .mp3 (537 MB or over 3 hours 55 mins)

Windows Media File Icon March 10, 2011 audio of RDCO Governance and Services Committee meeting only about Murray Koop talking about Parks - .wma (6.42 MB)

.pdf icon Item 5.2 Budget Introduction.pdf

.pdf icon Item 5.4.1 b-i NewStaffing-Admin.pdf

.pdf icon Item 5.4.1bii New Staffing -RegParks.pdf

.pdf icon Item 5.4.1c Engineering FTE Increase.pdf

.pdf icon Item 5.4.3 Regional Grant-in-Aid Allocation.pdf

.pdf icon Item 5.4.4 a - Budget Summary.pdf

.pdf icon Item 5.4.4 b - Tax Requisitions and Rates.pdf

.pdf icon Item 5.4.4 ciii-ProgramBudget-Planning.pdf

.mp3 file icon - click here for help with audio March 10, 2011 audio of entire RDCO Governance and Services Committee meeting .mp3 (537 MB or over 3 hours 55 mins)

Windows Media File Icon March 10, 2011 audio of RDCO Governance and Services Committee meeting only about Official Community Plan, Regional Growth Strategy, Electoral Planning - .wma (346 KB)

.pdf icon Item 5.4.4 cii-ProgramBudget-SWM.pdf

.pdf icon Item 5.4.4 ci-ProgramBudget - Engineering.pdf

.pdf icon Item 5.4.4 c-iv-ProgramBudget-Fire Protection.pdf

.pdf icon Item 5.4.4 c-ix-ProgramBudget-EDC.pdf

.pdf icon Item 5.4.4 c-viii-ProgramBudget-PolicingServices.pdf

.pdf icon Item 5.4.4 c-vii-ProgramBudget-Administration.pdf

.pdf icon Item 5.4.4 c-vi-ProgramBudget-Finance.pdf

.pdf icon Item 5.4.4 c-v-ProgramBudget-Inspection.pdf

.pdf icon Item 5.4.4 c-v-ProgramBudget-Parks.pdf

.mp3 file icon - click here for help with audio March 10, 2011 audio of entire RDCO Governance and Services Committee meeting .mp3 (537 MB or over 3 hours 55 mins)

Windows Media File Icon March 10, 2011 audio of RDCO Governance and Services Committee meeting only about Parks - .wma (894 KB)

Westside Park (Killiney Beach Park) $55,000 deferred.

Windows Media File Icon March 10, 2011 audio of RDCO Governance and Services Committee meeting more about Parks - .wma (2.35 KB)

.pdf icon Item 5.4.4 c-x-ProgramBudget-RegionalBoard.pdf

.pdf icon March 10, 2011 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

Minutes are usually not available until after the following meeting when they are adopted.  If the minutes are not posted here yet, you can check the Regional Districts website.

Blue Divider Line

October 14, 2010 Highlights of the Regional District of Central Okanagan Special Board Meeting

Nothing was mentioned in the Highlights of the Regional Board Meeting about Fringe Area Planning

--------------------------------------------------

.mp3 file icon - click here for help with audio October 14, 2010 audio of entire RDCO Board meeting .mp3 (58.5 MB)

Windows Media File Icon - click for help with audio October 14, 2010 RDCO Board meeting audio clip only about fringe area planning .wma (100 KB)

October 14, 2010 Regional District of Central Okanagan Special Board Meeting Agenda

Item 2.3 RDCO Fringe Area Planning Costing Arrangements.pdf

* This is only a snippett, please click link above for entire contents * (10 pages)

Agenda No: 2.3
Mtg: Date: October 14, 2010

TO: Regional Board
FROM: Ron Fralick, Planner I
DATE: October 6th, 2010
Regional Board Report


SUBJECT: RDCO - Fringe Area Planning Costing Arrangements (Our File: 6520-20-02)

RECOMMENDATION:
THAT the Regional Board support in principle the proposed changes to the Fringe Planning Area costing arrangement for a one (1) year trial period as highlighted in the October 6, 2010 report;

AND THAT the report be forwarded to member municipality staff for their information and consideration;

AND FURTHER THAT member municipality staff be requested to provide a response to the proposed cost sharing formula by the end of November 2010 in order to allow RDCO staff to incorporate the changes into the 2011 budget documents.

This is for your consideration.

-----------------------------------

Previous RDCO Cost Sharing Formula:
Previously, the total electoral area budget costs were allocated based on a formula calculated on the number of applications at a historical point in time. The total Electoral Area budget net of revenues was allocated as follows:

City of Kelowna 6.4052%
Peachland 0.28%
Lake Country 0.64%
West Kelowna 1.5734%

Electoral Areas:
Remainder allocated on the basis of assessment (in 2010: 52.99% COW & 38.11% COE)

Each Board Director was entitled to vote on fringe planning issues, which resulted in a perceived inequity between the amount paid by a participating member and the number of votes, considering these issues were taking place in the electoral areas.
As an example; while the entire Board can be involved in the discussion on each and every type of Electoral Area application, only the Electoral Area Directors would vote, with exception of Fringe Area Planning. In this case, applicable members of the Board would also be entitled to vote. This voting and Fringe Planning Area structure has historically resulted in the participating municipality having a majority of votes on a particular application (ie: within the City of Kelowna Fringe Planning Area of Central Okanagan East 2 Electoral Area Directors and 6 City of Kelowna representatives are entitled to vote). This inequity appears to be similar to those experienced by other jurisdictions in the Province.

In accord with changes made to the Local Government Act (August 2000), it was identified that there was need to reduce conflict between municipalities and electoral areas and to encourage co-operative planning. Specifically, the changes particularly emphasized the need for establishing fair voting and cost sharing rules.

Proposed Cost Sharing Formula:
In recognition of the previous inequities for municipal participation in Electoral Area Planning, RDCO staff recommends that a revision to the current cost sharing formula for Fringe Planning Areas should be considered by the Regional Board for the 2011 fiscal year. The proposed change in cost sharing is now calculated in a two step process as follows;

1. Electoral Area Budget costs for OCP's and special Electoral Area projects are split off and allocated to the Electoral Areas only.

2. The remaining Budget costs (salaries, administration, and regular office expenses) and revenues (application fees) are split on a shared cost basis, currently recommended at 50% for the Electoral Areas Planning Only Costs, and 50% for Fringe Area Planning Costs:

  a. 50% of the costs are allocated to the Electoral Areas only, and
  b. 50% are allocated to all the participants in Fringe Area Planning, (Municipalities AND
      Electoral Areas), on the basis of assessment.

This proposed cost sharing formula may be perceived as being more equitable and in keeping with Provincial direction because:
o Former allocation based on historical application figures is not ideal due to the number of applications throughout the RDCO fluctuating from year to year and by area;
o The Fringe Planning costs are now the only costs being allocated to the partners; and
o Assessment basis is more representative of voting rights.

-----------------------------------

It is noted that the surplus for Central Okanagan East and Central Okanagan West primarily relates to costs borne by the Electoral Areas in prior years (ie: Electoral Areas paid 91 % of past costs). As noted earlier, this revision of costing is deemed to be a more equitable and fair representation of the Fringe Planning Area formula for the Regional District of Central Okanagan.

--------------------------------------------------

.mp3 file icon - click here for help with audio October 14, 2010 audio of entire RDCO Board meeting .mp3 (58.5 MB)

Windows Media File Icon - click for help with audio October 14, 2010 RDCO Board meeting audio clip only about fringe area planning .wma (100 KB)

October 14, 2010 Regional District of Central Okanagan Special Board Meeting Minutes

2.3 RDCO - Fringe Area Planning Costing Arrangements (Unweighted Vote - All Directors)

OPHUS/JAMES
THAT staff be directed prepare a Fringe Area Planning report with cost sharing options detailing what the proposed agreement would include, including a current map, and that this be forwarded to member municipality staff for their information and consideration;

AND FURTHER THAT member municipality staff be requested to provide a response to the proposed cost sharing formula by the end of November 2010 in order to allow RDCO staff to incorporate any changes into the 2011 budget documents.

CARRIED

--------------------------------------------------

.mp3 file icon - click here for help with audio October 14, 2010 audio of entire RDCO Board meeting .mp3 (58.5 MB)

Windows Media File Icon - click for help with audio October 14, 2010 RDCO Board meeting audio clip only about fringe area planning .wma (100 KB)

Blue Divider Line

.pdf icon October 14, 2010 Regional District of Central Okanagan Governance and Services Committee Agenda

.pdf icon Item 4.2 Fringe Area Planning.pdf

*Note - This below is only a snippett, please click link above for entire 9 pages

from page 2

Finance staff canvassed other Regional District's in the Province to ascertain the method, and/or formulas that were being utilized to determine Fringe Planning Area costs. Upon review of other models in the Province it was determined that there are varying methods, and pros and cons associated with all of the Fringe Planning Area costing models being utilized, The cost sharing models differed due to the unique make-up and characteristics of each Regional District.

Previous RDCO Cost Sharing Formula:
Previously, the total electoral area budget costs were allocated based on a formula calculated on the number of applications at a historical point in time, The total Electoral Area budget net of revenues was allocated as follows:
City of Kelowna 6.4052%
Peachland 0.28%
Lake Country 0.64%
West Kelowna 1.5734%
Electoral Areas: Remainder allocated on the basis of assessment (in 2010: 52.99% COW & 38.11% COE)

Each Board Director was entitled to vote on fringe planning issues, which resulted in a perceived inequity between the amount paid by a participating member and the number of votes, considering these issues were taking place in the electoral areas.

As an example; while the entire Board can be involved in the discussion on each and every type of Electoral Area application, only the Electoral Area Directors would vote, with exception of Fringe Area Planning. In this case, applicable members of the Board would also be entitled to vote. This voting and Fringe Planning Area structure has historically resulted in the participating municipality having a majority of votes on a particular application (ie: within the City of Kelowna Fringe Planning Area of Central Okanagan East 2 Electoral Area Directors and 6 City of Kelowna representatives are entitled to vote). This inequity appears to be similar to those experienced by other jurisdictions in the Province.

In accord with changes made to the Local Government Act (August 2000), it was identified that there was need to reduce conflict between municipalities and electoral areas and to encourage co-operative planning. Specifically, the changes particularly emphasized the need for establishing fair voting and cost sharing rules.

Proposed Cost Sharing Formula:
In recognition of the previous inequities for municipal participation in Electoral Area Planning, RDCO staff recommends that a revision to the current cost sharing formula for Fringe Planning Areas should be considered by the Regional Board for the 2011 fiscal year. The proposed change in cost sharing is now calculated in a two step process as follows;

1. Electoral Area Budget costs for OCP's and special Electoral Area projects are split off and allocated to the Electoral Areas only.

2. The remaining Budget costs (salaries, administration, and regular office expenses) and revenues (application fees) are split on a shared cost basis, currently recommended at 50% for the Electoral Areas Planning Only Costs, and 50% for Fringe Area Planning Costs:

  a. 50% of the costs are allocated to the Electoral Areas only, and
  b. 50% are allocated to all the participants in Fringe Area Planning, (Municipalities AND
      Electoral Areas), on the basis of assessment.

This proposed cost sharing formula may be perceived as being more equitable and in keeping with Provincial direction because:

  • Former allocation based on historical application figures is not ideal due to the number of applications throughout the RDCO fluctuating from year to year and by area;

  • The Fringe Planning costs are now the only costs being allocated to the partners; and

  • Assessment basis is more representative of voting rights.

Anticipated Changes to Funding Allocation for 2011:
Based on the above, the following chart identifies the anticipated changes to funding allocation for each member municipality and the two Electoral Areas for next year (based on the 2010 Budget Values as an example).

 

  2010 Budget Values Reallocation of 2010 Budget (new basis) Difference Impact on a Home Assessed at $440,000
Central OK East $157,864,00 $114,198.00 $43,666.00
(Decrease)
$25.67
Central OK West $220,687.00 $156,890.00 $63,797.00
(Decrease)
$27.30
City of Kelowna $ 26,615.00 $101,447.00 $74,832.00
(Increase)
$1.41
District of
Peachland
$ 1,163.00 $ 5,112.00 $ 3,949.00
(Increase)
$1.48
District of Lake
Country
$ 2,659.00 $ 11,022.00 $ 8,363.00
(Increase)
$1.45
District of West
Kelowna
$ 6,538.00 $ 26,858.00 $20,320.00
(Increase)
$1.45


It is noted that the surplus for Central Okanagan East and Central Okanagan West primarily relates to costs borne by the Electoral Areas in prior years (ie: Electoral Areas paid 91 % of past costs). As noted earlier, this revision of costing is deemed to be a more equitable and fair representation of the Fringe Planning Area formula for the Regional District of Central Okanagan.

---------------------------------------

from page 5

The Development Services Department recommends that the Governance and Services Committee supports in principle the proposed changes to the Fringe Planning Area costing agreement for a one (1) year trial period. This information should be forwarded to the member municipalities for comment in order to ascertain whether this formula can be implemented for the 2011 fiscal year.

---------------------------------------

from page 8-9

While the entire Board can be involved in the discussion on each and every type of Electoral Area application, only the Electoral Area Directors would vote, with exception of Fringe Area Planning.

In this case, applicable members of the Board would also be entitled to vote (ie: zoning amendment within the City of Kelowna Fringe Planning Area would allow seven voting members of the Board).

Please click link above for entire content

.pdf icon October 14, 2010 Regional District of Central Okanagan Governance and Services Committee Minutes

4.2 Fringe Area Planning

Staff report dated October 6, 2010 provided an overview of proposed changes to the current fringe planning areas costing arrangement. The proposed changes are in follow-up to direction from the Regional Board and in conjunction with meetings
held with staff from the member municipalities.

Staff outlined the previous costs sharing formula and noted that with changes made to the Local Government Act (August 2000) it was identified that there was a need to reduce conflict between municipalities and electoral areas and to
encourage cooperative planning. Specifically, the changes emphasize the need for establishing fair voting and costs sharing rules.

The proposed cost sharing formula was reviewed including the impact on a home assessed at $440,000. The proposed formula is perceived as being more equitable and in keeping with provincial direction.

The Committee discussed that at this time they are not prepared to support a recommendation to the Regional Board to support in principle the proposed changes to the costing arrangement but prefers the information be forwarded to member municipalities for further input.

#GS68/10 FINDLATER/BAKER
THAT the Governance and Services Committee recommends to the Regional Board that staff be directed prepare a report with cost sharing options detailing what the proposed agreement would include, including a current map, and that this be forwarded to member municipality staff for their information and consideration;

AND FURTHER THAT member municipality staff be requested to provide a response to the proposed cost sharing formula by the end of November 2010 in order to allow RDCO staff to incorporate any changes into the 2011 budget documents.

CARRIED

Blue Divider Line

Kelowna/RDCO get planning grants
Castanet.net - by Contributed - Story: 57240 - Oct 1, 2010

The City of Kelowna and Central Okanagan Regional District each receive $10,000 from the province under the Infrastructure Planning Grant Program.

“Planning is the hallmark of cost-effective future implementation and communities have let me know that they need funding assistance in this regard,” says Westside-Kelowna MLA and Minister of Community & Rural Development Ben Stewart.

“As one of B.C.’s fastest growing cities, Kelowna needs to focus on planning for the future,” says Kelowna-Lake Country MLA Norm Letnick.

“The $10,000 the City will receive will go a long way to help them find ways to reduce their carbon foot print as their population continues to grow.”

“In light of the recent Union of BC Municipalities convention, these grants are very timely in providing communities with the capital they need to pursue their infrastructure interests and goals,” says Kelowna-Mission MLA Steve Thomson.

Local Infrastructure Planning Projects include:

•$10,000, Central Okanagan Regional District, Okanagan Lake Water Characterization Study

•Study to include a source assessment study of two water system intakes at Killiney Beach and Westshore Estates, on Okanagan Lake.

•$10,000, Kelowna, Kelowna District Energy Feasibility Study

•The City wants to reduce its reliance on fossil fuels, reduce greenhouse gas emissions, and lower energy consumption and infrastructure operating costs. These goals may be facilitated by the development of a district energy system. This project will help achieve major carbon emission reductions and community benefit over the medium and long term.
The Infrastructure Planning Grant Program provides grants up to $10,000 to help local governments plan, design and manage infrastructure. These grants often lead to supporting applications for capital infrastructure projects.

In fact, many projects that have been funded through programs such as Towns for Tomorrow, BC Community Water Improvement Program, Building Canada Fund and the Canada-BC Municipal Rural Infrastructure Fund originated from an infrastructure planning grant.

Blue Divider Line

CENTRAL OKANAGAN WEST PARKS

.pdf icon September 20, 2010 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Nothing was mentioned in the Highlights about Item 6.7 Zoning Amendment Bylaw

-------------------------------------

.mp3 file icon - click here for help with audio Audio of the entire Regional Board Meeting - Audio_Brd_Sept 20_10.mp3 (101 MB)

.pdf icon September 20, 2010 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 6.7 Zoning Amendment Bylaw.pdf

*Note - this is only a snippett, please click link for entire 19 pages

Agenda No: 6.7
Mtg Date: Sept. 20, 2010

DEVELOPMENT SERVICES DEPARTMENT REPORT For the Regional Board September 20th, 2010

TO: Chair & Members of the Regional Board
FROM: Ron Fralick, Planner I
DATE: September 13th, 2010
SUBJECT: Text & Mapping Amendments to Zoning Bylaw No. 871,2000 Zoning Amendment Bylaw No. 871-204 (Application Z09/09) (Regional District of Central Okanagan - applicant)

RECOMMENDATION:
THAT Zoning Amendment Bylaw No. 871-204, application Z09/09 be reconsidered and adopted.

PURPOSE:
This is a Development Services Department initiated text & mapping amendment to Zoning Bylaw No. 871, 2000. The proposed amendments are listed in attached Bylaw No. 871-204 and attached Schedules 'A' , "e', '0', 'E', 'F', 'G', 'H', 'I', 'J', and 'K'.

BACKGROUND:
Zoning Amendment Bylaw No. 871-204 received first reading on February 22, 2010. A Public Hearing was held on April 26, 2010 and the bylaw received second and third readings the same evening. The Board directed that consideration of fourth and final readings be withheld pending receipt of bylaw approval from the Ministry of Transportation and Infrastructure and the Ministry of Community and Rural Development.

PLANNING STAFF COMMENTS:
In accord with the Transportation Act, the Ministry of Transportation and Infrastructure approved Zoning Amendment Bylaw No. 871-204 on May 26,2010.

The Ministry of Community and Rural Development approved Zoning Amendment Bylaw No. 871204 on July 20, 2010 (Approval No. 2010058).

The Development Services Department recommends that Zoning Amendment application Z09/09 be reconsidered and adopted by the Regional Board.

Respectfully submitted,

Ron Fralick, MCIP
Planner I

Dan Plamondon, Director of Development Services

-------------------------------------

.mp3 file icon - click here for help with audio Audio of the entire Regional Board Meeting - Audio_Brd_Sept 20_10.mp3 (101 MB)

.pdf icon September 20, 2010 Regional District of Central Okanagan Regular Board Meeting Minutes

Bylaws: (Adoption) (Unweighted Vote)

6.7 Zoning Amendment Bylaw No. 871-204 for Regional District of Central Okanagan (applicant) to amend the text and mapping of Zoning Bylaw No. 871, 2000. (Z09/09) Central Okanagan West and East Electoral Areas (All Directors)

EDGSON/FINDLATER
THAT Zoning Amendment Bylaw No, 871-204 (application Z09/09) be adopted this 20th day of September 2010.

CARRIED

-------------------------------------

.mp3 file icon - click here for help with audio Audio of the entire Regional Board Meeting - Audio_Brd_Sept 20_10.mp3 (101 MB)

Blue Divider Line

August 12, 2010 Regional District of Central Okanagan Governance & Services Committee Agenda

Item 5.1 Quarterly Program Measures Report.pdf

Agenda No: 5.1
Mtg Date: August 12, 2010
TO: RDCO Directors and Department Heads
FROM: Donna Adams, Accounting Analyst; Marilyn Rilkoff, Manager of Finance and Administration
DATE: July 30,2010
SUBJECT: Quarterly Program Measures Report, Year to Date June 30, 2010

*This is only a snippet of the 8 pages*

The following are some of the highlights for the year from the Quarterly Report, but are certainly not all inclusive. We do recommend that the report and each program be reviewed, particularly with respect to "Department Initiative Status Reports", the "Summary of Year to Date Results", and Project Updates for the various programs. There are too many items too be covered in this summary, and everyone's level of interest in the various programs and departments varies.

Executive Summary:

Development Services:

Planning Services:

110 - Regional Planning (Page 48): Okanagan Lake Foreshore Inventory Mapping Compilation and Aquatic Habitat Index OBWB funding approved in full. Project is to be organized and completed through the Okanagan Collaborative Conservation Program. Staff is working with the Ministry of Community & Rural Development Services on process and funding possibilities for the update of Regional Growth Strategy. Term position for RGS Coordinator has been filled. Final review of the Environmentally Sensitive Areas update is underway and will be added to the Terms of Reference for Professional Studies to provide better guidance in the preparation of Environmental Assessments.

111 - Electoral Area Planning (Page 50): Special Events Bylaw has been deferred as the final draft requires further review and changes. The existing bylaw has been in place since 1974 and requires updating to make it consistent with others around the Province. OBWB funding approved in full for Joe Rich Restoration Project, Phase 2. Working with the Environmental Farm Plan Program on riparian restoration plans and finalizing cost estimates prior to contracting for the restoration works. Joe Rich Rural Land Use Bylaw adopted June 28, 2010. The Regional Board has given second and third readings to the North Westside OCP, renamed the Rural Westside Official Community Plan.

.pdf icon August 12, 2010 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

5. Finance and Administrative Services

5.1 Quarterly Program Measures Report - Year-to-date, June 30, 2010 Executive Summary

Staff presented the Quarterly Program Measures report, year-to-date June 30, 2010 Executive Summary which highlighted key areas in the Regional District services.

Questions:
• Dog Control- is that being enforced? Yes, except for the one section in the City of Kelowna.
• What is the T-Card system? An accounting form provided to the Ministry of Forests for tracking equipment and services used by the Regional District.
• Joe Rich Volunteer Fire Department - Medical First Response. Are we being compensated for accidents where the boundaries are in question? We are negotiating a mutual aid agreement with Big White. No costs are being reimbursed at this time. RDCO subsidizes this service. Staff have unsuccessfully tried to recover costs from the trucking companies, ICBC and the province.
• What role does the Province play? They provide ambulance services.
• Is the RDCO covered by insurance for calls outside of our jurisdiction?
Believe that we are, but will confirm.
The Chair noted that this is a provincial problem.

#GS50/10 SHEPHERD/EDGSON
THAT the Quarterly Program Measures Report - year-to-date June 30, 2010 Executive Summary be received;

AND FURTHER THAT Staff bring back a report on the status of the Mutual Aid Agreements with the Kootney Boundary Regional District for Big White;

AND FURTHER THAT Staff confirm the insurance coverage for Medical First Response call outs outside of the RDCO jurisdiction.

CARRIED

Blue Divider Line

To be updated by email on the latest news regarding this subject and other subjects, please send your email address to

We will let you know when there are updates, so stay informed!

Blue Divider Line

Democracy Rules on the North Westside!

Never doubt the ability of a small group of concerned citizens to change the world.  In fact, it is the only thing that ever has.

Blue Divider Line

Comment Form

NAME  
ADDRESS  
COMMUNITY   *(required)
 If other community type it in here and choose
 "other community not listed" above
 
PHONE NUMBER  
EMAIL ADDRESS  
 disguise your email address from spam similar to this below
 name "at" hotmail.com
COMMENTS
*(required)
 

   Please type the word "spam" in the text box to help stop spam bots from submitting this form. 

 

 

If you have a solution, you can also email it to

Blue Divider Line

If you want to view the comments, click here.

Blue Divider Line

Gossip for All
Make a Comment

INDEX ALL ] Air Quality ] Agriculture ] Barking Bylaw ] BC Election 09 ] BC Gov ] BC Human Rights ] BC Hydro ] BC Laws ] BC Native Land Claim ] BC Rivers ] Boating ] Building Inspection ] Building Laws ] Building Laws RDCO ] Bullying ] Bylaw Enforcement ] Canada Post ] Canadian Gov. ] Carbon Tax ] Democracy ] Denied Delegates ] Dictatorship ] Dog Complaints ] Drugs ] EDC ] Food ] Garbage Law ] Gas Prices ] Global Warming ] Gov. Spending ] Great Ideas ] Health Care ] Homelessness ] ICBC ] Inland Port ] Legal System ] Library ] Missing Pets ] New Government ] Petition to Parl. ] [ Planning ] RDCO Agreement ] RDCO Policy ] RDCO Policy Manual ] RDCO Spending ] Road Rage ] Robin Hood ] School Tax ] Security ] Smoking ] Sewer ] Suicide ] Tasers ] Telus Cell ] Telus TV ] Telus Wireless ] Tourism ] Tussock Moth ] Wage Inequality ] Water Board ] Western Budworm ] Westside T. Station ] WFN ] Wind Power ] Wrong ]

Blue Divider Line

Gossip for All
Read others Comments

Air Quality ] Agriculture ] Barking Bylaw ] BC Election 09 ] BC Gov. ] BC Human Rights ] BC Hydro ] BC Laws ] BC Native Land Claim ] BC Rivers ] Boating ] Building Inspection ] Buidling Laws ] Building Laws RDCO ] Bullying ] Bylaw Enforcement ] Canada Post ] Canadian Gov. ] Carbon Tax ] Democracy ] Denied Delegates ] Dictatorship ] Dog Complaints ] Drugs ] EDC ] Food ] Garbage Laws ] Gas Prices ] Global Warming ] Gov. Spending ] Great Ideas ] Health Care ] Homelessness ] ICBC ] Inland Port ] Legal System ] Missing Pets ] New Government ] Petition to Parl. ] Planning Minutes ] RDCO Agreement ] RDCO Policy ] RDCO Policy Manual ] Road Rage ] RDCO Spending ] Robin Hood ] School Tax ] Secure Prosperity ] Sewer ] Smoking ] Suicide ] Tasers ] Telus Cell ] Telus TV ] Telus Wireless ] Tourism ] Tussock Moth ] Wage Inequality ] Water Board ] Western Budworm ] Westside T. Station ] WFN ] Wind Power ] Wrong ]

Blue Divider Line

Gossip
In Other Towns

INDEX ALL ] Boucherie Rd ] Kaleden ] Kelowna ] Naramata ] Oyama ] Peachland ] Penticton ] Summerland ] Vernon ] West Kelowna ] Westside Road ] Winfield ]

Blue Divider Line

Index

Boucherie Road ] Kaleden ] Kelowna ] Naramata ] Oyama ] Peachland ] Pentiction ] Summerland ] Vernon ] West Kelowna ] Westside Road ] Winfield ]

Blue Divider Line

Westside Road Gossip
Make a Comment

INDEX WR ] INDEX ALL ] Advis. Plan Comm ] Alt Approval ] Ambulance ] Argo Road Maint. ] BC Hydro ] Budget 2010 ] Budget 2011 ] Budget 2012 ] Budget 2013 ] Budget 2014 ] Budget 2015 ] Building Inspect ] Build Laws - BC ] Build Laws - RDCO ] Building Violations ] Bylaw Anon ] COW Elect. 08 ] COW Elect. 11 ] Director Edgson ] Dogs ] Easement Rds ] EDC ] Elect. Boundary ] Environ. Advisory ] ESS ] Finances ] Fintry Develop ] Fintry Park ] Fire Anon ] Fire Boat ] Fire Bylaws ] Fire Dept. ] Fire Dept FOI ] Fire Hydrants ] Fire Minutes ] Fires  House ] FOI Act ] Friends Fintry ] Garbage ] Garbage Area ] Garbage Bylaws ] Garbage Com 08 ] Garbage Contracts ] Garbage Finance ] Garbage FOI ] Garbage FOI ] Garbage LaCasa ] Garbage Locker ] Garbage Minutes ] Garbage NOWESI ] Garbage Ombudsman ] Garbage Prob ] Garbage Secret ] Garbage Solution ] Garbage Survey ] Garbage Traders ] Governance Wide ] Government ] Grants-in-aid ] Helicopters ] History ] Killiney Beach Park ] Killiney Hall ] LaCasa ] Motorized Rec. ] NWCA ] NWCA FOI ] NW OCP ] NW Parks ] OKIB ] OKIB Logging ] OKIB Road ] OKIB Tax ] Peacocks ] Police Tax ] Property Tax ] RDCO ] RDCO Dog Minutes ] RDCO Jokes ] RDCO Policy ] RDCO Regs ] Report Animals ] Residents Network ] Septic Systems ] Subdiv. History ] T. Mnt After Fire ] Terrace Mount. Fire ] Trench Burner ] Vote Boxes ] Water Budget 08 ] Water Budget 09 ] Water Budget 10 ] Water Bylaws ] Water Construct ] Water FOI ] Water Grants ] Water Judgement ] Water L Fintry ] Water Laws ] Water Meters ] Water Minutes ] Water Rates ] Water Right-of-Way ] Water Survey ] Water System ] Water Systems ] Water VOS ] Water VOS Pics ] Water Wells ] Water Well Data ] Westshore Playgrnd ] Westshore Sports ] Westside Rd. ] WR Development ] WR Incorporation ] WR Overpass ] WRIC ] Zoning Bylaw 66 ] Zoning Bylaw 81 ] Zoning Bylaw 871 ]

Blue Divider Line

Westside Road Gossip
Read Comments

Adv. Plan Comm. ] Alt. Approval ] Ambulance ] Argo Road ] BC Hydro ] Budget 2010 ] Budget 2011 ] Budget 2012 ] Budget 2013 ] Budget 2014 ] Budget 2015 ] Building Inspection ] Build Laws - BC ] Build Laws - RDCO ] Building Violations ] COW Elect 08 ] COW Elect. 11 ] Director Edgson ] Dogs ] Easement Roads ] EDC ] Elect. Boundary ] Environ. Advisory ] ESS ] Finance ] Fintry Develop ] Fintry Park ] Fire Boat ] Fire Bylaws ] Fire Dept. ] Fire Dept FOI ] Fire Hydrants ] Fire Minutes ] Fires House ] FOI Act ] Friends Fintry ] Garbage ] Garbage Area ] Garbage Bylaws ] Garb Comment 08 ] Garbage Contract ] Garbage Finance ] Garbage FOI ] Garbage FOI ] Garbage La Casa ] Garbage Locker ] Garbage Minutes ] Garbage NOWESI ] Garbage Ombudsman ] Garbage Questionaire ] Garbage Secret ] Garbage Solution ] Garbage Survey ] Garbage Traders ] Governance Wide ] Government ] Helicopters ] History ] Killiney Hall ] Killiney Park ] La Casa ] Motorized Rec. ] NW OCP ] NWCA ] NWCA FOI ] NW Parks ] OKIB ] OKIB Logging ] OKIB Road ] OKIB Tax ] Peacocks ] Police Tax ] Property Tax ] RDCO ] RDCO Dog Minutes ] RDCO Jokes ] RDCO Policy ] RDCO Regs ] Report Animals ] Septic Systems ] Subdiv. History ] T. Mtn After Fire ] Terrace Mnt. Fire ] Trench Burner ] Vote Box ] Water Budget 08 ] Water Budget 09 ] Water Budget 10 ] Water Bylaws ] Water Construct ] Water FOI ] Water Grants ] Water Judgements ] Water Laws ] Water Meters ] Water Minutes ] Water Rates ] Water Right-of-Way ] Water Survey ] Water System ] Water VOS ] Water VOS Pics ] Water Well Data ] Water Wells ] Westside Road ] WR Development ] WR Incorporation ] WR Overpass ] WRIC ] Zoning Bylaw 66 ] Zoning Bylaw 1981 ] Zoning Bylaw 871 ]

Blue Divider Line

You will find local North Westside Road BC businesses, services, free classifieds, local arts and crafts, vacation waterfront rentals, plus much more located near and around Okanagan Lake BC.  We will be adding to this site, so come back and check it often.

Blue Divider Line

Disclaimer: Information posted on this website may not always necessarily be true, but is based on the best ability of the publisher to this website to decipher (under the basis that nobody's perfect).  Please be warned by this disclaimer that the publisher at okanaganlakebc.ca has been known to make mistakes before.  Please let the publisher know if you do notice any mistakes by filling out the feedback form, and mistakes will be corrected immediately.

2006-2015 okanaganlakebc.ca